System at Barbara Ann
Karmanos Cancer
Institute
Cancer Center Administrators Forum
April 4, 2011
Hollings Cancer Center
Donna J. Mott,
Director Clinical & Administrative Systems
Organizational Chart
Center Director
Deputy Center
Director
Associate Center
Director for
Research
Administration
Scientific Director of
Cores
Executive Assistant
Director
Laboratory
Operations & Shared
Resources
Director
Grants and Contracts
Director
Clinical and
Administrative IT
Systems
Director
Basic and Population
Sciences IT Systems
Administrative
Manager
Manager,
Post-Award Services
Department of Research
Administration
Research Administration
Systems at KCI
SQL Server database
 ASP.Net Framework
 DotNetNuke Content Management
System (Research Portal)
 Three environments:

Development (Microsoft Visual Source
Save)
 Certification
 Production

Research Administration
Applications





Research Administration Application
Core Utilization
Biosketch/ Other Support
Research Portal
Tracker
Research Administration
Application
●
●
●
●
●
Membership
● Contact Information, Rank, Title, Membership
Classification, and Program Affiliation.
Publications
● Scientific Publications by Member, by Research
Program and by Shared Resource Core Facility.
Grant/Funding
● For all submissions, pending, active and completed.
Output: Summary Reporting (1a, 1b, 1c & 1d; 2a, 2b),
Internal Reports, Membership Reports, Inter- and
Intra- Programmatic Publication Reporting.
Security: Active Directory and, Authorization Manager.
Research Administration
Application© (RAA) Database
Research Administration
Application© (RAA) Database
Automated Publication Service
PubMed is a free resource that is developed
and maintained by the National Center for
Biotechnology Information (NCBI), located
at NIH
 The web service calls eFetch and eUtils to
search publication from PubMed
automatically every Friday
 The process returns XML format, if the pub
do not exist in the RAA table the process
imports into RAA.

RAA Publication Flow Diagram
PubMed
EndNote Reference
Manager
RAA user interface
screen
Automated
Data
Import
Manually
enter
Extract publication
from NIH PubMed
database
Import
publication from
internal data
source
Review/Filter
RAA Publication
Select
Publication
Bio- sketch
Publication
Generate
Reports
Manually
enter data
KCI
Internal
NIH
External
Foundations
Other
NCI
Core Utilization Application




To manage Utilization of Shared
Resource Services Provided.
To process Shared Resource Financial
Billing
Output: Reports by Core for Projects,
Utilization, Invoices, NCI Required
Reporting (CCSG).
Security: Three levels, Active Directory,
Authorization Manager, and Application.
Core Utilization Module
Biosketch and Other Support




Collects and stores a member’s biographical
information according to NIH guidelines.
 Education & Training
 Personal Statement
 Positions and Honors
 Peer Reviewed Publications
 Research Support
Other support collects and stores active and pending
grant information.
Output: Biosketch Report by Member, Other Support
Reports by Grant.
Security: Three levels, Active Directory, Authorization
Manager, and Application.
Biosketch/ Other Support
Research Portal

Dedicated website to Research at Karmanos.
 Real Time Membership Report
 Research Programs
 Shared Resources
 Committee and Research Team Support
 Flexible Management of Content
 Multiple levels of security
• Public Access
• Active Directory
• Application Level Groups

https:/www2.karmanos.org/research/home2
Research Portal
Tracker

Effort Tracking System
Management Decision Making
Regarding Workload
 Utilization Efforts Spent on Grants and
Projects
 Billing for Staff Services
 Output: Reports by Project, Staff,
Application
 Security: Active Directory,
Authorization Manager

Tracker
Next Steps
Integrate the RAA Grants Module with
the Wayne State University faculty
effort information.
 Integrate the Clinical Trials
Management System protocol
information with RAA Grants Module.

Discussion