How to Become a BuyBoard
Vendor and What Are the
Benefits
Cooperative Overview
What is the BuyBoard?
 Answer……..The BuyBoard is the combination of The
National Purchasing Cooperative and an Internet
purchasing application.
 The Cooperative provides the legal mechanism
utilizing Interlocal Agreements for entities to purchase
goods and services jointly
 The BuyBoard provides the mechanism to share
contract data via the Internet and automate the
purchasing process
Cooperative Overview
 Legal Name: The National Purchasing Cooperative
 Created by 4 school systems – 2 located in Maryland and 2 in
Rhode Island
 Governed by an 8 member Board of Trustees
 Sponsored by National School Board Association and the
Missouri School Boards’ Association in addition to other state
school board associations
 All contracts are competitively procured according to State of
Texas procurement laws.
 All contracts are awarded by the Cooperative Board of Trustees
Cooperative Purchasing
Procurement Process
www.vendor.buyboard.com
Public Advertisement
Notifications of RFP sent to registered vendors
Sealed response to proposal
Tabulation / Evaluation / Recommendation
Board of Trustee Meeting
Award letters
Non-award letters
Contract upload
Contract start
Cooperative Purchasing
BuyBoard Request For Quote (RFQ)
Member Benefit
Vendor Benefit
All Electronic (online)
All Electronic (online)
No Advertising / Mailing Costs
No Mailing Costs
Faster Response Time
Faster Turn Around
Pre-screened vendors
Confidential
Auto Tabulate / Award
Pricing History
Cooperative Purchasing
1. Obtain quote from BuyBoard vendor
2. Purchase order made out to vendor
3. Fax or email PO to the BuyBoard
(fax 800-211-5454 or info@buyboard.com)
4. Products delivered and invoiced by vendor
5. Payment made to vendor
**OR**
1. Place order with vendor directly
2. Fax or email PO to BuyBoard noting
“RECORD ONLY”
3. Products delivered and invoiced by vendor
4. Payment made to vendor
Cooperative Purchasing
 Service Fee
All vendors, except those with contracts for transportation
items, pay a 2% BuyBoard fee. This fee is based on orders
processed in the BuyBoard system.
 Monthly Invoicing & Adjustments
Invoices report all orders processed in a billing period
Statements report all unpaid items during contract term
Payment is not required until the vendor has been paid
Vendors and members can request adjustments
Cooperative Purchasing
 Not a contract for Life
 Annual term agreement with options for renewal
 Contract term is generally 3 years total
 Reporting purchases
 Members and Vendors have a responsibility to
report orders processed using BuyBoard contracts.
 Renewal is based on the following factors
 Annual amount of business
 Performance delivery
 Best value to membership
Cooperative Marketing
Conferences, Conventions, & Trade Shows
Marketing Materials
 Logos, brochures, stickers for catalogs/price sheets,
vendor signs, member mailing lists
Cooperative Value
 Vendor Benefits
 Streamline and focus the selling efforts
 Reduce individual bid responses
 Member ability to choose your company
 Increase business opportunities
 Member Benefits
 Compliance with state procurement requirements
 Competitive pricing
 Reduced procurement cycle
 Saves administrative time and cost
 Vendor selection and choice
Marketplace Today
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Competition on contracts – advantage/disadvantage
Develop a path to offer your company
More contract buying equals less bidding
Opportunities are gone before the street is aware
Members are looking for contracts with top flight companies
Question – Do you have a BuyBoard contract?
Marketplace Today
What are Coop Members looking for?
 A legal pathway to purchase that saves time and money
 A trusted and transparent source for legally awarded
contracts
 Quality products, equipment, and services
 Companies who can perform and deliver
 Options and choices
 Companies who understand why they are a part cooperative
purchasing program
Answer- Yes, and let me tell you about it.
Vendor Registration

Any potential vendors can self-register to receive email notices of
proposals. BuyBoard actively solicits vendors in each participating
state including Missouri.
A link to “New Supplier/Vendor Registration” is available at
buyboard.com and vendor.buyboard.com
Vendor database is used to send notices to vendors via e-mail
regarding all proposals
Other information available at vendor.buyboard.com includes
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Proposal Tabulations
New Vendor FAQ
Membership List
Contract Expiration Schedule
Current Vendor List
BuyBoard Contacts
Internet Address: www.buyboard.com
Phone: 1.800.695.2919
Email: info@buyboard.com
Vendor Registration: www.vendor.buyboard.com