H2020 - RULES FOR PARTICIPATION AND
FINANCIAL RULES
Katarina Lenova, 4 February 2014
www.gsa.europa.eu/r-d/h2020
RULES FOR PARTICIPATION
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GSA types of actions
Minimum No of participants per Consortium
SMEs and Associated countries
Who can get funding
Company registration and validation
GSA: 4 topics & 2 types of actions
• Some rules are different for IA and for CSA
Innovation action (IA)
Coordination and support action (CSA)
(activities aimed at producing plans and arrangements
or designs for new, altered or improved products,
processes or services.)
(consisting of accompanying measures such as
standardisation, dissemination, awareness-raising and
communication, networking, policy dialogues and
studies)
• GALILEO-1-2014: EGNSS applications
• GALILEO-2-2014: Small and Medium
Enterprise (SME) based EGNSS
applications
• GALILEO-3-2014: Releasing the
potential of EGNSS applications
through international cooperation
• GALILEO-4-2014: EGNSS awareness
raising, capacity building and/or
promotion activities, inside or outside
of the European Union
Minimum No of participants
• IA: Minimum three independent legal entities
established in different member state or
associated country
• CSA: Minimum one legal entity
• GSA encourages creating consortia with more
beneficiaries!
• GALILEO-2-2014: Small and Medium Enterprise
(SME) based EGNSS applications ->
Coordinator must be an SME
Definition of ‘SME’
Definition: micro-, small- and medium-sized
enterprise
– Enterprise: any entity engaged in an economic
activity, irrespective of its legal form, e.g.:
• self-employed persons or family businesses
• partnerships or associations
• SMEs:
– employ fewer than 250 persons
– annual turnover is not exceeding EUR 50 million
and/or
– annual balance sheet total is not exceeding EUR 43
million
Definition of ‘Associated country’
Definition: third country which is party to an
international agreement with the Union:
• Latest list of countries available at:
http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015
/annexes/h2020-wp1415-annex-a-countries-rules_en.pdf
• For example:
– acceding countries, candidate countries and potential candidate
countries
– European Free Trade Association (EFTA) members, or countries
covered by the European Neighbourhood Policy
Who can get funding?
• Any legal entity established in a Member State or
associated country, or created under Union law
• Any international European interest organisation
• Any legal entity established in a third country if
certain conditions apply
– List of countries will be published in H2020 online
manual
Company registration
Registration of organisation
Proposal
submission
Validation of organisation
LEAR appointment
Financial viability check
• Registration:
– Every participant has to register!
– To check if registered:
http://ec.europa.eu/research/participants/portal/desktop/en/organisation
s/register.html
– Info for registration:
• legal status and
• info on finances
• Proposal submission:
– Described in another presentation
Company validation
Registration of organisation
Proposal
submission
Validation of organisation
LEAR appointment
Financial viability check
• Validation:
– Only if proposal accepted
– Supporting docs will be requested to prove legal name,
form and address
• LEAR - Legal Entity Appointed Representative
• Financial viability check
– Always for coordinators of projects with > EUR 500K
funding unless they are public bodies
– May be needed for others – EC contacts you
FINANCIAL RULES
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Funding rates
Indirect cost rate
Subcontracting and 3rd parties
Reporting requirements
Single funding rate for direct costs
Maximum
reimburseme
nt rates
Research and
technological
development
activities (*)
Network of
excellence
50%
75% (**)
Collaborative
project(****)
50%
75% (**)
Coordination
and support
action
Demonstratio
n activities
Other
activities
100%
50%
100%
100%
(***)
One project = one rate
• Same rate for all
beneficiaries and all
activities in the grant.
• Rate depends on the
type of action
Funding rates for GSA grants
• Innovation action (IA)
– 70% of the total eligible costs
– Exception: 100% of the total eligible costs for nonprofit legal entities
• Coordination and support action (CSA)
– 100% of the total eligible costs
No differences among cost categories
(RTD, mgmt, dem, oth)!
Indirect costs
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20%?
60%?
Real?
Simplified?
• 25% of the total eligible costs
excluding:
– Subcontracting
– Costs of resources made available
by 3rd parties
– Financial support to 3rd parties
Subcontracting
• Same rules as in FP7:
– may cover only a limited part of the action
– best value for money or, if appropriate, the lowest
price
– must avoid any conflict of interests
– Subcontracted tasks and related costs in Annex 1
Third parties
Definition: entities which participate in the action
but do not sign the GA (including entities linked to
the beneficiaries)
• Can get funding:
– Max GSA contribution is EUR 60.000 to each 3rd party
• Certain criteria must be fulfilled. See:
http://ec.europa.eu/research/participants/data/ref/h2020/wp/2014_2015/ann
exes/h2020-wp1415-annex-k-fs3p_en.pdf
• Can provide contributions in kind
Reporting – working time
• Time recording:
– Still needed for everybody
– Exception: when person is working full-time on the
project
• Annual productive hours – option to choose:
– Fixed number (1720)
– Individual annual productive hours (calculated on the
basis of the ‘annual workable hours’ of the employee:
hours worked + overtime - absences)
– Standard annual productive hours (calculated based
on usual accounting practices)
Reporting - certificates
• Certificate on the financial statement:
– Grant claimed > EUR 325,000
– At the end of project
• Certificate on the methodology to calculate unit
costs
– Needs to be accepted by the EC
Ex-ante checks
Thank you!
• Additional info:
– H2020 EC website:
http://ec.europa.eu/programmes/horizon2020/en
– Participant Portal:
http://ec.europa.eu/research/participants/portal/deskto
p/en/home.html