California Assessment of Student
Performance and Progress (CAASPP)
Using the CAASPP Individual
Student Assessment Accessibility
Profile (ISAAP) Tool
Webinar and Tutorial
Tutorial Components
• Overview
• Instructions
Using the CAASPP ISAAP Tool
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Overview
Purpose
To instruct local educational agency (LEA)
CAASPP Coordinators and designated staff on
how to use the CAASPP Individual Student
Assessment Accessibility Profile (ISAAP) Tool to
create the online student test settings file.
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CAASPP Version of the ISAAP Tool
• The ISAAP Tool has been enhanced for
California users and is available to download
from http://caaspp.org. Please look for the
CAASPP logo within the tool to ensure you are
using the correct version.
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About ISAAP
Q: What does ISAAP stand for?
A: Individual Student Assessment Accessibility
Profile (ISAAP). The ISAAP is a process and a
tool developed by Smarter Balanced for use by
Consortium states to support a thoughtful and
systematic approach in addressing student
access needs for the Smarter Balanced interim
and summative tests. The ISAAP is optional
but recommended.
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About the ISAAP Process
Q: What is the ISAAP Process?
A: The ISAAP Process involves the following
seven steps:
1. Select key staff members who will be involved in any of these
seven steps and define their specific roles.
2. Provide information and training to staff according to their role;
provide information to parents; and provide information and training
to students as appropriate.
3. Identify students who may benefit from designated supports
(including students with an IEP and Section 504 plan, English
learners, and English learners with disabilities).
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About the ISAAP Process
(cont.)
A: The ISAAP Process involves the following
seven steps:
4. Select the appropriate designated supports and
accommodations for each student. The CAASPP ISAAP Tool
can be used to match student need to available supports.
5. Enter designated supports and accommodations into the Test
Ordering and Management System (TOMS).
6. Perform a pre-administration check of assigned access supports to
verify they are correct.
7. Check for delivery of the assigned designated supports and
accommodations at the time of the test.
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About the ISAAP Process
(cont.)
Q: Is the ISAAP Process required?
A: No. The ISAAP Process is recommended to
provide a consistent approach in ensuring all
students receive the accessibility supports they
need for CAASPP assessments.
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About the ISAAP Tool
Q: What is the ISAAP Tool?
A: The ISAAP Tool is an Excel workbook with specially
designed formulas. The ISAAP tool can be used to:
– select the designated supports and accommodations
that match student access needs for the Smarter
Balanced assessments.
– produce the online student test settings file that can
be uploaded to the Test Operations Management
System (TOMS).
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About the ISAAP Tool
Q: Is the use of the ISAAP Tool required?
A: No. The ISAAP Tool was developed to help
school and LEA staff with the selection and
activation of designated supports and
accommodations for the Smarter Balanced
interim and summative assessments.
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About the ISAAP Tool
Q: Who should use the ISAAP Tool?
A: The ISAAP Tool can be used by any staff
member(s) who is responsible for selecting
student accessibility supports for the Smarter
Balanced assessments and for entering the
assigned accessibility supports into TOMS.
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About the ISAAP Tool
Q: What does a user of the ISAAP Tool need to know?
A: The person(s) using the ISAAP Tool to select
designated supports and accommodations for students
should know:
–
–
–
The student’s instructional needs
The purpose and functions of the designated supports
and accommodations
The recommended use of the supports and
accommodations per the Smarter Balanced Usability,
Accessibility, and Accommodations Guideline (UAAG)
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About the ISAAP Tool
Q: Can the ISAAP Tool be used by
Individualized Education Program (IEP) and
Section 504 Plan teams?
A: Yes. The ISAAP Tool can be used by an IEP or
504 plan team; however the ISAAP Tool does
not take the place of an IEP or Section 504 plan
meeting or document.
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About the ISAAP Tool
Q: Which embedded and non-embedded
designated supports and accommodations
can I configure for students through the
ISAAP Tool?
A: All embedded and non-embedded designated
supports and accommodations may be
assigned through the ISAAP Tool. However,
turning off a universal tool and stacked
translations must be activated in the test
delivery system.
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Overview
Embedded
A:
Designated Support
Color Contrast
Accommodation
American Sign Language (ELA
listening and math items)
Non-Embedded
Designated Support
Accommodation
Bilingual Dictionary (ELA
Abacus
performance task full writes)
Alternate Response
Color Contrast
Options
Masking
Braille
Text-to-Speech (math and
ELA items)
Translated Test Directions
(math items)
Translations (glossaries)
(math items)
Translations (stacked) (for
math items)*
Closed Captioning (ELA
listening items)
Color Overlays
Calculator
Streamlined Interface
Magnification
Multiplication Table
Text-to-speech (ELA reading
passages)
Noise Buffers
Print on Demand**
Read Aloud (math and ELA
items)
Scribe (ELA non-writing and
math items)
Separate Setting
Translated Test Directions
Translation (glossaries)
(math items)
Special Lighting or Acoustics
Translated Test Directions
(math items)
Read Aloud (ELA reading
passages)
Turn off any universal tools*
Permissive Mode
Print Size
*Must be activated in the test delivery
system.
**Print on demand for stimuli only can be
activated in TOMS. If a student(s) need
print on demand for items and/or items
and stimuli, contact the CDE.
Scribe
Speech-to-Text
Individualized Aids
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Preparing to Use the ISAAP Tool
Q: What do I need to prepare to complete an ISAAP for
my students?
A: ISAAP Tool users should:
1. Become familiar with the Smarter Balanced tests and the available
designated supports and accommodations.
2. Obtain input from students and parents about students’ needs.
− Provide opportunities for students to try designated supports as
appropriate.
3. Understand the recommended uses for designated supports (refer
to Matrix One and the UAAG).
4. View this tutorial!
5. Print out ISAAP Instructions.
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Instructions on How to
Use the ISAAP Tool
Instructions
1. Download the ISAAP Tool from the CAASPP
portal at http://caaspp.org.
2. Open the tool in Excel.
– Note: The ISAAP Tool is accessible in Excel
2008 and above.
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Instructions
3. Enable macros in Excel.
– Note: Screenshots are taken from Excel 2013.
1
2
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Instructions
3. Enable macros in Excel.
– Note: Screenshots are taken from Excel 2013.
3
4
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Instructions
3. Enable macros in Excel.
– Note: Screenshots are taken from Excel 2013.
6
5
7
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ISAAP Tool Components
•
•
•
•
About tab
Instructions tab
15 individual student tabs
Report tab
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Instructions
4. After enabling macros, select the [Student1]
tab to begin the process.
5. Fill in the student information on the top of the
Student1 sheet.
Student Last
Name
Student First
Name
Statewide
Student
Identifier (SSID)
Grade
Teacher of
Record
School (ID or
Name)
Educator(s)
Completing
ISAAP
Comments
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Example of a Student Sheet
in the ISAAP Tool
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Instructions
6. In column B, select all the checkboxes that apply
to the student access needs.
– Support for executive functioning: attention,
cognition, control, and processing
– Support for persistent calculation disability,
dyscalculia
– Support for reading-related disabilities, print
disabilities, struggling readers
– Support for students needing access in
language(s) of translation
– Support for significant motor difficulties and
recent injury
– Support for vision impairments/blind
– Support for hard-of-hearing/deafness
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Instructions
7. In column C, select the documentation provided
for the student access need.
– Individualized Education
Program (IEP)
– 504 Plan
– Educator(s) Recommendation
 Note: Selecting Individual
Education Program or 504 Plan
will populate recommended
Designated Supports and
Accommodations in column D and column F.
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Instructions
8. To select a designated support, find the row in
column D with the recommended designated support
and select the corresponding cell in column E. An
arrow will appear next to that cell with a list of
selections to choose from.
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Instructions
9. To select an accommodation, find the row in
column F with the recommended accommodation
and select the corresponding cell in column G. An
arrow will appear next to that cell with a list of
selections to choose from.
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Instructions
Note: To view guidance on the recommended use of a
designated support or accommodation, hover
or click on the selected cell in column D or
column F. A window with text describing the tool’s
recommended use will appear to the right.
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Instructions
10.Repeat this process for additional students on the
[Student2]–[Student15] worksheets.
11.Upon completing each student worksheet, select the
[Report] tab to see the comprehensive spreadsheet
of all the selections from the [Student #] tabs. This
sheet allows users to view all students’ accessibility
profile data in a single view.
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Resources and Support
Related Resources
• Matrix One (PDF; Updated Sep-2014)
• Usability, Accessibility, and Accommodations
Guidelines (PDF)
• Guidelines: Frequently Asked Questions (PDF)
• ISAAP Module
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Help Desk Support
The California Technical Assistance Center
(CalTAC) is here to support all LEA CAASPP
coordinators!
Monday–Friday from 7 a.m.–5 p.m. PT
E-mail: caltac@ets.org
Phone: 800-955-2954
Web site: http://caaspp.org
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