Chapter 3
Time and Stress
Management/Organization
Skills
“We must use time as a
tool, not as a crutch.”
John F. Kennedy
OBJECTIVES
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Describe how stress impacts workplace
performance
Identify the causes of stress, and name
methods of dealing with stress
Deal with procrastination in a productive
manner
Apply time-management techniques in
the workplace
Define the importance of organizing for
optimal performance
Apply organizational techniques in the
workplace
THE IMPACT OF STRESS
ON PERFORMANCE
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Stress: the body’s reaction to a tense
situation
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Stress will affect work performance
Stress in the workplace will carry on to
your personal life
Stress-related losses cost organizations
billions of dollars annually
TALK IT OUT
How can stress from school
impact other areas of your life?
TYPES OF STRESS
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Positive stress: a productive type of
stress that provides strength to accomplish
a task
 Can become negative
Negative stress: a type of stress that
results in you becoming emotional,
illogical, or in you losing control of your
temper
 Can cause anger, depression, distrust,
fatigue, changes in appetite, and/or
physical weakness
TALK IT OUT
What are common negative
stressors students face and what
are positive responses?
DEALING WITH STRESS
Steps to Assist in Dealing with Stress
1.
2.
3.
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Identify the stressor
Recognize why and how you are
reacting to the stressor
Visualize and set goals
Practice positive stress relief
DEALING WITH STRESS
Stress Relievers
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Find an outlet to release tension
Diminish (or ideally eliminate) the use of
alcohol and/or drugs
Do not become emotional
Get organized
Create and maintain a support network
Make time for yourself and learn to relax
Eat a balanced diet and get plenty of sleep
Develop realistic goals
DEALING WITH STRESS
Specific Stress Relievers
 Enjoy
leisure time
 Listen to music
 Relax
 Meditate and do deep
breathing exercises
 Use positive visualization
DEALING WITH STRESS
At Work
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Surround yourself with positive
people
Take time outside of work to relax
Do not bring your troubles home
Use employer resources if available
(Employee Assistance Program,
EAP)
TALK IT OUT
What are ways you relieve stress?
DEALING WITH STRESS
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Diet and exercise help manage stress
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Maintain a healthy diet which includes
breakfast
Increase physical activity
Job burnout
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A form of extreme stress where you lack
motivation and no longer the desire to work
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Tardiness, absence, complaining, lack of quality
TIME MANAGEMENT
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Time management: how you
manage your time
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Use your time efficiently
Make a plan
Set priorities and get organized
Do not wait until last minute and rush
through a job; complete it correctly the
first time
TIME MANAGEMENT
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Make a list of tasks for each day and
prioritize
this list
Keep a calendar handy at all times
Organize your work area
Practice a one-touch policy
Avoid time wasters
Set time aside each day to address all
communication at once
Do not be afraid to ask for help
TIME MANAGEMENT
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Procrastination is a poor habit
Reasons for procrastination
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Fear of failure
Perfectionism
Disorganization
Not wanting to perform a task
Overcome procrastination
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Visualize the completed task
Make a plan for completing the task
TIME MANAGEMENT
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Sometimes you need to say “NO”
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If you have time, help
If you do not have time, decline the
project
Be polite
TALK IT OUT
How can you apply what you just
learned regarding time
management to your school
performance?
ORGANIZING and PERFORMANCE
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Being organized will
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Optimize performance
Allow good use of your time
Reduce stress
ORGANIZING and PERFORMANCE
Ways to Get Organized
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Take inventory
Place items where they are required
Avoid piles and miscellaneous folders
Return a used item to its appropriate area
Routinely de-clutter
ORGANIZING and PERFORMANCE
Other Organization Tools
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Use a calendar
Keep an address book
Check and answer messages at regular
intervals
Break large tasks into smaller tasks
Keep work space clutter-free
Shred confidential material once a day
Manage files (paper and electronic)
Handle mail in an organized manner