OATours.com Project Kickoff Meeting Project Name Location Date Project Kickoff Meeting Agenda • Introductions (Review Agenda, Session Objectives, Ice Breaker exercise) • Client Executive/Sponsor Briefing (Business and Project Vision, Company culture and values, Client Organization) • IT Organization Briefing (Overview of IT organization, culture, values) • Project Approach (Project Life Cycle Process, deliverables (with samples), scope management, communications plan, project extranet) • Project Team Organization (Client and Development team roles and responsibilities, Team organization chart ) • Project Vision (Vision for the Futire) • Risk Assessment (Identification and mitigation of key risks) • Measures of success • Next steps Session Objectives • Define project team roles and responsibilities • Review project methodology and approach • Define project policies and procedures • Define measures of project success • Create a cohesive, successful, high-performing team Are there any other objectives we should include? Introductions • Your Name • Your Organization • Your Role • What is the most interesting thing you have ever done Icebreaker – World Map Exercise Imagine a Map of the World (Mercator projection) on the floor World Map on the next slide can be used for orientation • Place yourself where you were born (2 minutes) • The best place you have visited (1 minute) • A place you want to go but never have (1 minute) N Client Executive Briefing Client Executive invited to speak for 30 minutes on: • What are the strategic and business drivers for this project • Why is the project important to the organization • Vision of the Future • Specific objectives for the project • Measures of success • Client Company values and culture Your Company/Organization Overview • Your History • Your Organization – – – – Structure People Offices Capabilities • Your Projects/Clients Project Approach Team1 presentation Project Approach Project Approach • Project Life Cycle Process • Deliverables (with samples) • Scope management • Communications Management • Project extranet Project Team Organization Team 2 presentation Project Team Organization Project Team Organization • Client and Development Team roles and responsibilities • Team Organization Chart Project Vision Team 3 presentation Project Vision Project Vision • Divide into mixed groups of 5 – 7 people max, and address the following questions: – How will this project enable you to do business in 1 – 2 years from now – What will the “day in the life” look like for your customers and other stakeholders? – How will this project affect the organization? (Employees, culture, organization structure) – What are the Top 5 requirements for this project? • Working as a team, develop one of the following: – A short play or skit demonstrating a future “Day in the Life” of stakeholders affected by this project – A few web pages (on flip charts) that illustrate future functionality – A Fortune magazine article written a year or two from now describing the merits of your project – A piece of art work illustrating your Vision of the Future Risk Assessment Team 4 presentation Risk Assessment Risk Assessment • Prepare a Risk Response Plan for the Top Five Risks on your project Risk Response Plan – OATours.com project # 1 2 3 4 5 Date Risk Prob. Impact (H/M/L) (H/M/L) Mitigating Actions Action By – Target Date Status Measures of Success • How do we measure the success of this project? • What are the factors that will help to achieve this success? Next Steps • Determine the next steps (Actions, with target dates and assigned responsibilities).