Unusual Enrollment History
UEH

Presented by: Alyssa Dobson,
Director of Financial Aid
Edinboro University of Pennsylvania
Unusual Enrollment History
March 8, 2013 Dear Colleague Letter GEN-13-09
• Outlines UEH
• Defines ISIR Data Items
• Describes what unusual enrollment is
Looking in our current FSA handbook, UEH is
mentioned in volume 1, chapter 3, page 1-46.
And there is information regarding postscreened
ISIRs in the January 2013 NSLDS newsletter
Unusual Enrollment History

What is unusual?
un·u·su·al – Not usual, common, or ordinary
Unusual Enrollment History
• ISIR Data Item #440
• Possible values for data item #440 are
– N
– 2
– 3
• Values 2 and 3 will generate a C-Flag
• Values for comment codes are
– 359 – associated with data UEH flag 2
– 360 – associated with UEH flag 3
Unusual Enrollment History
• What does data item #440 look like?
– We all use different FAMS, here is how the flag
appears in CPS:
Unusual Enrollment History
Unusual Enrollment History
• Comment code 359 states:
– Your school may request additional information to
determine your eligibility for federal student aid
– Present with UEH Flag value = 2
• Comment code 360 states:
– Based upon data provided by the National Student
Loan Data System (NSLDS), your school will request
additional information to determine your eligibility for
federal student aid and before disbursement of funds
can be made.
– Present with UEH Flag value = 3
Unusual Enrollment History
• Must address all C-Flags
– No aid can be received by the student until the c-flag
is cleared for that aid year
• UEH Flag 2 or 3 produce a C-Flag
– A different process is required by each flag
– If a student is identified with a UEH flag in
consecutive years, you must follow up with each
year separately
Unusual Enrollment History
• First, identify which UEH flag is causing the cflag
– Follow steps for the appropriate UEH flag
• UEH Flag 2
– Review enrollment for the past 3 award years
– Review financial aid records for the past 3 award
years
– Determine if the student received a Pell grant at your
institution
• If yes, no additional follow up is needed. Be sure to
document the review that occurred and your finding for
clearing the c-flag
• If no Pell received at your school, or you suspect
misuse, then use the steps for UEH flag 3
Unusual Enrollment History
• UEH Flag 3
– Review the school history on NSLDS for the past
three academic years
– Review the Pell usage for the past three academic
years
– Obtain academic records for all of schools attended
during this time frame
– Determine if the student earned credit while also
using Pell for EVERY institution attended during this
time
• Review each award year independently
Unusual Enrollment History
• UEH Flag 3 Continued
– If academic credit was earned at every institution for
each appropriate award year, no further action in
needed
• Retain all documentation as the reason for clearing the
c-flag
– If academic credit was not earned at one or more of
the attended institutions (including your own)
• You must obtain documentation from the student that
explains why academic credit was not earned
Unusual Enrollment History
• 2 specific criteria the student information must
meet:
– Student must document a reason for not earning
credits
– You must be able to determine that the student did
not enroll just to receive their refund
Unusual Enrollment History
• UEH Flag 3 Continued
– Ultimately, you should approve or deny continued
aid eligibility by determining if the documentation
provided by the student can clear the c-flag
– Always retain all documentation in the file
Unusual Enrollment History
• The Fun Part
• UEH Flags can change 
– A student can change from an N to a 2 to a 3 and
vice versa
– A change only results from a change in their Pell
history
– NLDS postscreening reason code 24 will be used to
alert us on the postscreened ISIR
– If the UEH flag changes from an N to a 2 or 3, this
will be the first c-flag indication
Unusual Enrollment History
• Can do versus must do
– You can require an academic plan if you wish to
clear the c-flag with expectations
• Similar to SAP academic plans
– You can counsel these students regarding LEU limits
– You can refer these students to use academic
resources at your institution
– You MUST allow the student to appeal your decision
if deny eligibility
– You MUST provide information on how to regain
eligibility
Unusual Enrollment History
• An appeal process
– Similar to SAP process
– Student must be given the opportunity to ask
questions or appeal your decision
– Information on the appeal process should be given
to them at the time that you determine that they will
be ineligible for aid
Unusual Enrollment History
• Regaining aid
– Separate from the appeal process
– Must outline what is required
– Completion of academic credit will probably be a
factor
Unusual Enrollment History
• We have learned
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–
–
–
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ISIR Data Item #440
UEH Flags N, 2, 3
Comment Codes 359, 360
C-Flags for UEH (and how they change)
Steps for the review process
Denying Eligibility
• Must allow for appeal and questions
• Regaining aid
Unusual Enrollment History