Nursing Administration
department
By
D/ Ahlam EL-Shaer
Lecture of Nursing Administration
Faculty of Nursing – Mansoura University
Outlines
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Definition
Principles of time management
Nurses' time wasters
Strategies to control interruptions
Tools for time management
– Nurse kardex system
– Time log
– A weekly schedule
– Scheduling grid
– To do list
What is time?
Time is the stuff of which life is made
Time is the most perishable of all resources
because it cannot be stored or recovered.
once a minute has passed, it is gone forever.
Time is the most valuable thing a man can
spend
What is Time Management?
Is a technique for allocation of one’s
time through setting goals, assigning
priorities, identifying and eliminating
time wasters, and use of managerial
techniques to reach goals efficiently
Everyone has the same amount of time
60 minutes per hour
1,440 minutes per day
525,600 minutes per year
The principles of time management
Are designed to enhance effectiveness and
increase productivity. As well as these
principles are equally applicable to personal
and professional expectations.
It includes:
1. List goals and set priorities
2. Make a daily “to do” list
3. Start with the A’, not with the C’
The principles of time management
4- Ask: what is the best use of my time
right now?
5. Handle each piece of paper only once
6. Do it now!
7. Setting priorities by placing elements of
importance and urgency.
Time wasters
Time waster is something that prevents a
person from accomplishing the job or achieving
goals .
Nurses’ time wasters
Time is wasted by the nurse manager
when time is devoted to something that
really not need be done.
Time is also wasted when more time
than is actually necessary is spent in
doing something. Interruptions and
distractions are major time wasters
Time wasters
How We Waste Time:
Lack of discipline
Cluttered desk and personal disorganization
Poor delegation Skills, working on routine asks
Waiting for others
Personal habits
Fatigue
Paperwork
Time wasters
How We Waste Time cont.
Lack or unclear communication and instructions
Inability to say no
Lack of daily and or weekly plans
Lack of knowledge on how to spend her time
Time Waste - Caused by Others
Telephone Interruptions
Drop-In Visitors
Lack or unclear communication and instructions
Crisis situations for which no plans were possible
Unscheduled Meetings
Confused chain of Authority
Inadequate, inaccurate, or delayed information
from others
Strategies to control interruptions
Time -Saving Tips Interruptions
Close your door
Distinguish between necessary visits and
interruptions
Use different techniques
1 -Visit others
2 -Arrange appointment
3 -Leave your office
4 -Establish regular
meeting time
Time - Saving Tips: Telephone Calls
Don’t answer phone!
Leave specific message
Mark availability on calendar message
Time-Saving Tips: Meetings
Request agenda
Arrive early
Notify chair if you will be late
Avoid routine, emergency, important meetings
Time-Saving Tips: visitor interruptions
Set time limits for visits , and stick to them.
Set the agenda early in the conversation.
Meet visitors outside your door
Paperwork
Hospitals cannot function effectively without
good information systems. There are some
basic principles can help the nurse manager
process information while reducing it as a
waster of time
A-plan and schedule paperwork.
Writing and reading reports forms and letters
are essential elements of the nurse manager’s
job.
Time - Saving Tips: Paperwork
Delegate both routine and none routine
paperwork functions
Write effectively
Analyze paperwork frequently
Do not be paper shuffler.
Tools for time management
•Nurse Kardex system
The Kardex provides a summary of information
a manager needs to know about assigned
patients.
‫‪Kardex‬‬
‫الصفحة االمامية‬
‫السن‪:‬‬
‫التشخيص‪:‬‬
‫النوع‪:‬‬
‫الحالة االجتماعية‪:‬‬
‫تاريخ دخول المستشفى‪:‬‬
‫الديانة‪:‬‬
‫تاريخ اجراء العملية‪:‬‬
‫‪weight‬‬
‫الوجبة‪:‬‬
‫الوظيفة‪:‬‬
‫‪Resp.‬‬
‫‪Bl.p‬‬
‫المحاليل‪:‬‬
‫الحركة‪:‬‬
‫بيانات خاصة‪:‬‬
‫حساسية من عالج‪:‬‬
‫رقم الحجرة‪:‬‬
‫ام المريض‪:‬‬
‫رقم لسرير‪:‬‬
‫‪pulse.‬‬
‫االخراج‪:‬‬
‫‪Temp.‬‬
‫‪Kardex‬‬
‫الصفحة الخلفية‬
‫التحاليل‬
‫انواعها‬
‫تاريخ‬
‫اخذها‬
‫تاريخ‬
‫استالمها‬
‫العالج‬
‫النوع ‪ ,‬الجرعة ‪ ,‬عدد المرات‪ ,‬و كيفية تناوله‬
‫التاريخ‬
Time Log
It is a time log that can be used to list
activities related to work and used to
identify how you spent ( or plan to spend)
your time. It can be adapted to an eighthour workday activities.
Time Log
Time Log
Activity
Total
9:00 am
10:00 am
11:00 am
12:00 pm
1:00 pm
2:00 pm
3:00 pm
4:00 pm
5:00 pm
6:00 pm
Goals
Notes
A Weekly Schedule
The weekly schedule is used to assign blocks of time
to different types of activities, but you also need to
keep track of the specific tasks that must be
accomplished within each activity.
It is helpful to keep one’s schedule in an appointment
book or electronic organizer, but for purposes of
planning you can use a scheduling grid.
Sample Scheduling Grid
Mon
9:00 am
10:00
11:00
12:00
1:00
2:00
3:00
4:00
5:00
6:00
7:00
8:00
9:00
Tue
Wed
Thu
Fri
Sat
Sun
To-Do Lists
Are prioritized lists of all the tasks that you need to
carry out. They list every thing that you have to do
with the most important tasks at the top of the list
and the least important tasks at the bottom.
Keeping a to-do list is a good way to accomplish
this.