INVIGILATION GUIDE
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Purpose of Invigilation
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Organise and assist with the exam
Reasonably service student needs
Deter use of unfair means/cheating
Detect use of unfair means/cheating
Deal with unfair means/cheating
Deal with disorderly behaviour
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Invigilation = continual vigilance
• Frequent walks around the room
in order to discourage and detect
misconduct
• Positioning to survey all
candidates
• Respond quickly to candidate
needs/queries
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Invigilation = continual vigilance
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Invigilation = continual vigilance
X
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Chief Invigilator
1. oversees the duties of other invigilators
appointed to that room
2. ensure that the examination(s) is/are
carried out in accordance with the
University Regulations.
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Preparation for the examination
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Collect ‘exam pack’ from Student Life Office
Display seating plans outside venue
Ensure clock is working and visible to all
Set out the examination; place examination paper (face
up so the candidate can see the cover page) on the
relevant desks, together with answer books with
attached attendance form and other necessary papers /
materials. These should be laid out neatly on the desk.
• Admit candidates
• Note: Faculty Examinations Procedures Handbook is at
every venue
• Note the fire evacuation procedure
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Candidate List
Some candidates may not be on the list.
They should be admitted.
Details should be recorded.
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Remember; candidates will be
anxious, nervous, stressed
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Admitting candidates to the venue
Invigilator :
‘Please sit at the desk allocated to you. Leave all
your personal belongings at -------------. Security.
Only the items you need to undertake the
examination should be taken to your desk.
Only bottled water (sports cap) is allowed. (NB. there
are special arrangements for candidates with declared
medical reasons). Mobile phones are not allowed at
your desk; make sure they are switched off and
leave them with your personal belongings.
No talking once you enter.
Do not touch the Examination paper.
You may enter now.’
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Before the start of the Examination
Chief Invigilator makes the following announcements
• Do NOT touch the examination question
paper until the commencement of the
examination. You will be given 5 minutes
reading time before the examination
starts.
• Check that the question paper on your
desk is the examination you are sitting
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Before the start of the Examination
Chief Invigilator makes the following announcements
• Read carefully the examination
instructions on the answer book and
attendance form
• Complete the details required on the
answer book(s) and one attendance form.
• Detach the attendance form and place it
at the top right-hand corner of your desk.
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Before the start of the Examination
Chief Invigilator makes the following announcements
Instructions will be given about answering
questions in the answer books.
This could be that each answer is written
in a separate answer book.
In some cases there are specific
instructions such as answering multiple
choice questions using the optical mark
reader sheets.
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Before start of the Examination
Chief Invigilator makes the following announcements
• You may take to your desks only
materials permitted by the Examiner.
Please hand any other material in your
possession to an invigilator.
• Cheating is a serious offence so ensure
you do not have anything in your
possession that may be used for this
purpose. If in any doubt ask an invigilator.
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Before the start of the Examination
Chief Invigilator makes the following announcements
• Calculators with alphanumeric data
storage facilities must have the 'reset'
button activated under the supervision of
an invigilator.
• No candidate may leave during the first
30 minutes or the last 30 minutes.
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Before the start of the Examination
Chief Invigilator makes the following announcements
• Raise your hand if you require anything
during the examination; do not leave your
desk
• Candidates needing to leave the room
during the examination must seek
permission from an invigilator.
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Start of the Examination
(first 30 minutes)
• Check the clock and announce the time that the
examination starts; and record this time.
• Announce, ‘you may start now’.
• Admit late candidates during the first 30 minutes
and inform them that no extra time is allotted for
them at the end of the examination.
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Start of the Examination
(first 30 minutes)
• No candidate may normally be admitted after the first 30
minutes but any candidate so admitted must have a full
report of the circumstances attached to their script (on
the form "Report of Extraordinary Incidents During
Examinations").
• Late candidates who are refused admission should be
referred to the Programme Leader, who should report
the matter to the Board of Examiners.
• After the first 30 minutes, collect all the attendance
forms, together with answer books and attendance forms
from unoccupied desks
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During the Examination
• Candidates wishing to leave
• Evacuation
• Candidate is unwell
• Candidate misconduct
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During the examination
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Leaving the Examination Room
Any candidate who wishes to visit the toilet
must be escorted by an invigilator or other
member of the University staff.
Male/Female invigilators available where
possible.
Invigilators may be asked to check toilets.
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During the Examination
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Evacuation of the Examination
Room
• The invigilator should instruct candidates to
leave. All examination papers, scripts, answer
books, equipment and any other material related
to the examination should be left on desks or
examination work areas. Any personal
belongings should also be deposited in the area
specified.
• Candidates should assemble in such place as
the invigilator instructs, endeavouring to keep
together as a group and do so without
communicating with each other in any way on
the subject of the examination.
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Evacuation of the Examination
Room
• The time of the evacuation should be
noted.
• In the event of the emergency occurring
within the last 30 minutes of the
examination, invigilators are
recommended to terminate the
examination at that instant and allow no
further time.
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Evacuation of the Examination
Room
• When the emergency is over, the candidates
should normally be allowed to complete the
examination, with the time during which the
room was evacuated added to the time allowed
for the examination.
• Full details of the emergency should be noted by
invigilators on the form "Report of Extraordinary
Incidents During Examinations (available from
the Examinations Officer) for submission to the
Board of Examiners concerned.
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During the Examination
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Illness of Candidates
• Any candidate who is taken ill during the
examination must be kept under constant
supervision if they intend to continue the
examination later.
• Candidates may not normally leave the room
during the first 30 minutes of an examination.
Any candidate who is taken ill during this time
must be kept under constant supervision for the
30 minute period, even if they do not intend, or is
unable, to continue with the examination later.
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In an Emergency
Contact the Reception Desk at External
Venues (eg. first aid).
A list of emergency contacts is on the
invigilators desk at each venue.
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Misconduct During the Examination
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• Attempt to obtain the assistance of another invigilator.
• Closely observe the candidate until convinced that
misconduct has occurred.
• Inform the candidate of his/her suspicions.
• Indicate in the candidate's answer book the point and
time at which the alleged offence took place, this entry to
be signed in ink and counter-signed by another
invigilator. The candidate should be asked to add his/her
signature.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• Keep to a minimum any disturbance and only if
necessary take the candidate from the room.
• Remove any unauthorised material and the answer book
as evidence.
• Inform the candidate that s/he may stay in the
examination room and advise them that s/he may
continue with the examination.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• Issue the candidate with a replacement answer book and
advise the candidate to continue with the question paper.
• Record all the relevant facts on the standard report form
at the conclusion of the examination (Form 1 - see
Faculty Examinations Procedures Handbook for sample
proforma). Copies of the form are available from the
Student Life Office.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• In all cases of misconduct, the candidate should be informed by the
invigilator after the examination that his/her conduct will be reported
and that a decision as to whether his/her work will be accepted will
rest with the Faculty Examinations Disciplinary Committee.
• Candidates should be invited by the invigilator to make a signed
statement. The statement should then be photocopied and BOTH
the original and the copy should be countersigned by BOTH the
invigilator and the candidate. If a candidate refuses to make a
statement, then this should be recorded. The photocopy should be
given to the candidate and the original submitted with the
invigilator's report (Form 1) to the Student Life Office Manager.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• If the misconduct involves the use of notes etc, the
documents, and any other material evidence, should be
retained by the invigilator and passed to the Student Life
Office Manager together with the invigilator's report and
the candidate's signed statement (if any). Where
examination scripts are involved, a photocopy will
normally be passed to the examiner for marking.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
WHEN ALLEGED MISCONDUCT HAS TAKEN PLACE IN
THE EXAMINATION ROOM
• The invigilator should advise the candidates that printed
details of the Examinations Disciplinary Committee
procedures and information about representation are
available from the Student Life Office Manager. It is also
available in Section 15 of the University’s Regulations for
Undergraduate and Taught Postgraduate Programmes of
Study.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR
IN THE EXAMINATION ROOM WHEN A CANDIDATE
EXHIBITS DISORDERLY BEHAVIOUR
• Warn a candidate exhibiting disorderly behaviour that
expulsion and possible disqualification from the
examination may result if the disturbance continues.
• Normally consult a chief invigilator before a candidate is
finally expelled.
• Inform the candidate that they must report to the
examination room at the end of the examination, and
make a note of their name and/or registration number
and/or desk number.
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PROCEDURE TO BE ADOPTED BY AN INVIGILATOR IN
THE EXAMINATION ROOM WHEN A CANDIDATE
EXHIBITS DISORDERLY BEHAVIOUR
• Record all relevant facts on the standard report
form at the conclusion of the examination.
(Form 1) - see Faculty Examinations Procedures
Handbook for sample proforma
• Refuse re-admission during the examination to a
candidate who has been expelled and inform the
Student Life Office Manager as soon as possible
of the expulsion.
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Dealing with candidates
not
like
this
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Dealing with Candidates
Polite
Helpful
Assertive
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At the end of the Examination
An invigilator instructs the candidates:
• ‘Stop writing and remain in your seats until
you are given permission to leave’
• ‘Check that you have completed the front of
the answer books, including the number (and
order of) questions attempted.’
• ‘Assemble your answer books and any
additional sheets in order and fasten them
together with the treasury tag provided.’
• ‘Do not take examination material from the
room, other than the question paper.’
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At the end of the Examination
Invigilators should:
• Collect the scripts, (and question paper) ensuring that a
script is collected from each candidate.
• Collect any borrowed calculators.
• When all scripts have been collected and counted and
the number found correct, the candidates can be
dismissed from the examination room
• Record on the relevant form and put with the attendance
slips
• Deliver scripts or a script receipt, attendance forms,
borrowed calculators and other examination material
(including unused stationery), to the Student Life Office.
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At the end of the Examination
Students with Extra Time
If a student has extra time it is advisable
for the rest of the answer books and spare
exam materials to be returned to the
Student Life Office. The member of staff in the
Student Life Office can then deal with the rest of
the scripts and spare exam materials whilst
waiting for the remaining scripts to be
returned.
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At the end of the Examination
Invigilators should:
CLEAR THE VENUE
All exam materials / spare stationery
and scripts should be collected and
returned to the Student Life Office,
together with exam slips and candidate
lists
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SEPARATE ROOM INVIGILATION
• If the student requires a computer, the exam will take place in a
computer lab. The computers to be used have been made stand
alone by the IS Team so that the students cannot gain access to the
web or any other accounts they may have set up. Please use only
the computers marked to be used, these are spread around the
room to minimise the disruption as there maybe more than one
student in a venue. There will be a disk enclosed in the envelope for
the students to save their work on at the end of the exam. The disk
and exam script and any spare exam material should be returned to
the Faculty Office at the end of the exam. Any problems with the
Computers or the Labs should be reported to the Helpdesk which is
located in Room C0.17 on the ground floor of JD Central. Please let
the Helpdesk know when the exam has finished so that they can
lock the room.
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SEPARATE ROOM INVIGILATION
• If a student requires an amanuensis these will have been
booked and should be at the venue 15 minutes prior to
the start of the exam. The amanuenses supplied by the
University are specially trained and should all know what
is required of them.
• If a reader is required then the person invigilating the
exam becomes the reader. This means that the student
may need the questions read to them clearly and slowly
to help with clarification. A reader is not there to make
notes for the student just to read aloud the exam
questions if required.
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SEPARATE ROOM INVIGILATION
• If there is a student who requires a clock stopped rest
break: The suggestion is that you ask them to indicate
to you when they need the break (usually 10 minutes per
hour) and make a note of the time and add the relevant
time at the end of the exam rather than actually stopping
the clock. There maybe more than one student in a
venue who requires rest breaks and they may take them
at different times, so an accurate note of the time each
candidate takes as a break should be recorded and
added on at the end. The student/s may not require all
the extra time or rest breaks that they are entitled to.
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SEPARATE ROOM INVIGILATION
• The exam papers and all exam materials
are collected from the Faculty Office
approx 15 minutes prior to the exam.
• The student’s exam will be packed in an
envelope which will clearly state what the
requirements are and the extra time
entitlement.
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SEPARATE ROOM INVIGILATION
• Even though there maybe up to five students in
each venue there will be only one invigilator for
each venue. This is so the students do not feel
too threatened or nervous. It is therefore
suggested that the Invigilator takes a mobile
phone with them so that if they require any
assistance or a tea break or a toilet break they
can contact the Faculty Office on 0161 247 1775
and a member of staff can be sent to cover for
them for a short while.
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Any questions?
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