Information Management Standard
GEIA-0014
Denise Duncan, LMI
March 23, 2010
Information Management Standard
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Background
Work to data
Schedule
Your participation
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IM Standard Background
• In development by TechAmerica’s Enterprise
Information Management and Interoperability
committee
– Origins in the group that developed ANSI-GEIA 859, Data
Management Standard
• Need for guidance -- IM is defined differently because
of different perspectives
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Enterprise Architecture
Data Administration
Content Management
Public Affairs/Corporate Communications
Etc.
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Developed definitions to scope each activity:
• Information:
A combination of data and the application of rules
which is managed and then recorded, classified,
organized, related, or interpreted within a certain
context.
• Information Management:
The exercise of control over the collection, analysis,
organization, storage, security, retrieval, and
dissemination of the information assets of an
enterprise. It includes the definition, value, and utility
of those information assets
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Definitions to scope each activity
• Information Architecture:
The analysis, design, and application of business
processes to data assets within information systems,
concentrating on entities, their attributes, and their
interrelationships. It enables proper information
management.
• Data Architecture
Defines data assets and how they are formatted,
organized, moved, used, and stored in an enterprise.
It establishes common guidelines for data operations
that make it possible to predict, model, measure, and
control the flow of data within a system
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Table of Contents for IM Standard
• Introductory material
– Purpose, Scope of standard
– Definition of terms
– Other standards referenced
• Principle1 - Manage information as an Enterprise
artifact
– Enabler 1.1 - Establish that information belongs to the legal
entity that invested in its creation
– Enabler 1.2 - Assess Value and Future Value to determine
RoI of info
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Table of Contents for IM Standard
• Principle 2 - Implement Information Governance
appropriate to the value of the information holdings
– Enabler 2.1 - Governance should ensure the enterprise’s
information is optimal within its legal and regulatory
framework
– Enabler 2.2 - Establish IM Policies that enable enterprise
organizations to develop processes and systems that
comply with policy while enabling efficient operations
• Sub-Enabler 2.2.1 - Be aware of policy impacts throughout the
information lifecycle (perhaps different policies in different phases)
– Enabler 2.3 - Enterprise Architecture
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Table of Contents for IM Standard
• Principle 3 - Manage information
throughout its Life Cycle
– Enabler 3.1 – Information is generated
based on valid requirements
– Enabler 3.2 – Use of Document and Content
Management
– Enabler 3.3 – Information processing based
on “Only Handle Information Once” (OHIO)
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Principle 3, continued
– Enabler 3.4 – Design information for
retrieval and reuse
• Sub-Enabler 3.4.1 – Metadata
• Sub-Enabler 3.4.2 – Information interoperability
• Sub-Enabler 3.4.3 – Semantically meaningful
AND Relevant
• Sub-Enabler 3.4.4 – Bill Of Information
Management
• Sub-Enabler 3.4.5 - address Information
obsolescence
– 3.4.5.1 - Information loss
– 3.4.5.2 - information not current
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Table of Contents for IM Standard
• Principle 4 - Identify and Manage Authoritative
Information Products
– Enabler 4.1 - Ensure that information is of a Quality
suitable to its use
– Sub-Enabler 4.1.2 - Know the provenance of information
products
– Sub-Enabler 4.1.3 - Implement QA/QC on key information
artifacts
– Sub-Enabler 4.1.3.1 – ‘Design in’ error management
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Table of Contents for IM Standard
• Enabler 4.2 - Make Information Products Trustable
• Enabler 4.3 - Protect information
– Sub-Enabler 4.3.1- Introduction to information protection
– Sub-Enabler 4.3.2 - Requirements for protection
• Enabler 4.4 - Reconcile System life cycle and
Information Life cycle relationship
– Sub-Enabler 4.4.1 – Reconciliation at the System/Tool
level and in policy and guidance
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The Writing Team (in no particular order)
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Cynthia Hauer
Joe Roman
Jeannie Sage
Denise Duncan
Jan Lundy
Jim Van Dyke
Sue Kilgore
Bonnie Johnson
Mark Browning
Rachel Verdugo
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We need more help
• To write, or to work in partnership with an author, to
assist them and keep them ‘on track’
– It’s hard to brainstorm, if you are the only person assigned
to an enabler or other section
• Contact me, or any one of the authors listed on the
previous slide
Denise Duncan
DDUNCAN@LMI.ORG
703. 917.7378
Cell 703. 973.7921
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