Mail and C&S - The Next Evolution in Notes Client Messaging
Jill Jones
Notes Client Product Manager
Agenda
Overview
What's New in Lotus Notes 6 Mail
What's New in Lotus Notes 6 C&S
C&S Best Practices and Coexistence
More Information
Q&A
Product Design Goals for Notes
Improve ease of use
Improve end-user productivity
Strengthen replication and mobility features
Continue to focus on collaboration
Enhance performance
Streamline administration
Functional Goals for Mail and C&S
Faster human processing
Expose more functions directly
Improved assistant/delegate mailbox/calendar management
Minimal user retraining
Messaging Enhancements
Inbox view
Attachment handling
Mailfile management
Trash
Ambiguous names
Related Topics
ƒ vCard
ƒ Contact Management
Messaging Enhancements
Color-coded view entries
Auto refresh for incoming messages
End-user frame customizations preserved
ƒ column placement, column width, sort
Show unread counts in folders
Attachment handling improvements
Messaging Enhancements (continued)
Trash Folder
ƒ Messages are immediately moved to trash
ƒ Automatic time for deletion is customizable
ƒ Messages can be restored
Ambiguous Names Dialog box
ƒ Improved dialog box shows detailed information
ƒ Name, alternate name, mail address, mail domain, location
ƒ Details button takes you to Domino Directory Entry
vCard Handling
ƒ Messages with attached vCards can be viewed and copied to
your personal name and address book
ƒ vCards can be created by copying and pasting from the public
and personal Directories
C&S Enhancements
Calendar User Interface
Time Zone Support
Enterprise Calendar Management
Resource Reservations
To Do's
Related Topics
ƒ Printing
ƒ Wireless Device Synchronization
Calendar User Interface
User Interface Enhancements
ƒ Calendar notices
ƒ Open often used calendars of others
New notification options
Calendar User Interface (continued)
Side by side conflicts
Color code entry types
Drag start/end time to reschedule
Display dual time zones
Icons for private, pencil-in and draft
Calendar User Interface - Scheduling Form
New layout for easier scheduling
Sametime online meetings
Independent time zones in a single entry
Meetings/appointments can span midnight
Calendar User Interface - Scheduling Form
(continued)
Embedded Scheduler
ƒ Show who can and cannot attend meetings
ƒ Drag/drop appointment indicator
ƒ Display appointment details
ƒ Provide access to other calendars and appointments
ƒ Provide suggested meeting times
Enterprise Calendar Management
Secure calendar management
ƒ Assistant can create meetings with Executive as the
chairperson
ƒ Assistant can see a placeholder for private entries in the
Executive's calendar
ƒ Action bar shortcuts to quickly open the Executive's
calendar
Enterprise Calendar Management (continued)
Easy for assistants to manage multiple calendars
ƒ Email notification to assistant when Executive receives invitation
ƒ Email notification for accepts and declines when the Executive is
the chairperson
ƒ Notifications include doclinks to allow quick access to the
invitation, acceptance, etc.
Multiple assistants can manage the same calendar
Resource Reservations
New Resource type (i.e., Sametime Online Meeting Place)
Edit reservations created in resource database
More detailed reservation forms
ƒ Repeat dates, requester, purpose
Improved overall messages
Individual room/resource calendar
To Do's
In view adding and editing
Customizable view
Categories
Better calendar tracking
Display on calendar based on user preference
Carry uncompleted To Do's to the next day
Related Topics
Emphasis on Printing
ƒ Customized Print Settings for C&S
ƒ Group Calendar Printing
ƒ Print to document
Synchronization with Wireless Devices
ƒ Wirelessly via WAP
–View Calendar using Today, Tomorrow and Next
–Accept/deny invitations
ƒ Sync to native handheld calendar (e.g., Palm OS, Win
CE, PocketPC 2002) with EasySync Pro
Best Practices for C&S
Assistants and Executives should be on the same
client/server versions
For faster busytime processing, keep users who often work
together on the same server
For best performance it is recommended that the Resource
Reservation database reside on it's own server
Why upgrade to Lotus Notes 6?
Lower TCO
Increased Productivity
–C&S enhancements
–Drag and Drop support
–Roaming user support
–Sametime integration
–Increased usability
–Calendar view
–Minimal retraining
–Attachment handling
–Increased Administrative
–Mailfile management
controls
–Enterprise calendar
management
More Information
Web site locations
ƒ www.lotus.com
ƒ www.lotus.com/ldd (formerly notes.net)
–Rnext Pre-release 2
–Notes/Domino fixlist Database
ƒ www.lotus.com/mobile
ƒ www.lotus.com/support
ƒ www.lotus.com/education
Q&A
• Submit your questions now by clicking on
the “Ask A Question” button in the bottom
left corner of your presentation screen.
Download Lotus Notes Pre-release 2
www.lotus.com/ldd/notes6