COMMUNITY MONITORING
AND EVALUATION
Content
1. Community Monitoring
2. Accountability
Reporting
What is Community
Monitoring?
• A process of measuring, collecting,
recording, processing and periodic
analysis of information by community
members themselves
• The end goal is to facilitate collective
decision-making
• Follows the “ActionReflection-Action (ARA)”
framework
Coverage of CM
• Series of activities from 1st BA to AR and SET
for DROM
• Looks into:
– BAP activities
– BAP outputs
– KC-NCDDP LGU and community
commitments
– Sub-project Implementation
– Lessons
Who are involved in CM?
LGU/MCT
(provides data)
ACT, SRPMT
(for guidance)
Other
Stakeholders
(for other
necessary data)
MSIT
(Multi-Stakeholders
Inspectorate Team) –
for SET
Community Monitoring
Volunteers
Community
Monitoring
Community
Members
(approves plan
discusses findings)
Community Monitoring Activities
Activities
DROM areas
Details
Start of CM
1st BA
PSA volunteers become CM volunteers, A
Chair is selected; adopt BAP as basis of CM
plan
CM Volunteers
Planning
+ 1 wk
Identify key activities and outputs
Prepare Monitoring Plan
Prepare Work Plan
Approval of
Monitoring Plan
+ 1 more wk
Community agrees on activities and
outputs to be monitored
Mid Cycle
Monitoring
After Municipal
Forum
based on CM Plan, CM Volunteers : collects
& analyzes data
Data Analysis
1 week before
presentation
CM Volunteers check gathered information
Groups information based on Monitoring
Plan
Compares info from different sources
Looks into reasons and anecdotes
Community Monitoring
Activities
Activities
DROM
Details
Mid Cycle
reporting and
updating of
Monitoring Plan
During SP
implementation,
depending on CM
Volunteers, ACT and
MCT agreement
Mid-cycle findings discussed with all
volunteers, ACT/MCT
End of Cycle
Monitoring
After SP completion
CM Volunteers collects data based on CM
Plan
CM Volunteers analyze data
Data Analysis
1 week before Brgy
AR
CM Volunteers checks all gathered
information
Groups information based on Monitoring
Plan
Compares info from different sources
Looks into reasons and anecdotes
Data Gathering Guide
Areas of
Monitoring
BAP Status
Information
Needs
Activity Updates
Outputs
KC-NCDDP
Commitments
Technical Assistance
Institutionalization
Finance
KC-NCDDP
Implementation
Source
Interview,
Group discussion,
Review Reports,
Survey
MIAC, MCT,
BLGU
LGU reports
MOA
SIA
Interview,
Group Discussion,
Review Reports
ACT, MCT
ACT/LGU
Financial docs.
KC-NCDDP Activities KC-NCDDP
database
Findings on
completed subproject
Who can
help?
LGU + other
partners’
reports;
Households
BAP
Outputs
Sub-project
Implementation
How to get Info
SPCR,
Households
Interview,
Group Discussion,
Review Reports,
Review Database
Review Reports,
Interview, Survey
BSPMC, ACT,
MCT, Mun.
Engineer
CM Tools
•
•
•
•
Monitoring Plan
Work Plan
Data Gathering Guide
Guide Questions: Interviews,
Consultations & Meetings
Preparation of
Community M&E Plans
Community Monitoring Plan
• Identify
– Key activities based on BAP
– Preparatory activities
– BAP target outputs and
beneficiaries
– KC-NCDDP commitments
– KC-NCDDP activities and
outputs
– Sub-projects to be implemented
(after MIBF)
• Where and how to get
information
Community Work Plan
• Identify simplest ways to get
needed data
• Distribute tasks among
volunteers
• Set schedules for preparatory
activities and data analysis
• Identify other requirements
(transportation cost) and how
to address these
Community Monitoring Plan
Areas of
Monitoring
Req'd Key
Acts.
(Target)
Accomp.
by Mid
of Cycle
Expected
Outputs/
Beneficiaries
Source
of Info
1st tranche
requested
BSPMC 35%
Chair/ physical
PIT
accomp
(Target)
Accomp.
by End of
Cycle
BAP /DANA/
and other rehab
plans
Commitments
KC-NCDDP
Implementation
SPI
Mid-cycle
reporting
and
updating
100%
physical
accomp
Remarks
CM Work Plan
Major
Activities
Mid Cycle
Reporting and
Updating
End of Cycle
Monitoring
Specific
Activities
Meeting with the
BSPMC
When
Who are
Involved?
March 2015 Members of the
BSPMC,
foreman, CM
volunteers, CEF
and TF
Resources
Needed
Venue, food
allowance
Data Processing & Analysis
Presentation of Findings
• Present findings per monitoring area
• CM Volunteers will solicit feedback from the
community, LGU and other stakeholders
• Identify how the monitoring data and feedback
will affect KC-NCDDP implementation and in
general, the development activities in the
barangay
• Use information for PSA revalidation and
crafting of new BAP in next cycle
ACCOUNTABILITY REPORTING
What is Accountability Reporting?
An end of cycle activity wherein both
prioritized and non-prioritized
barangays convene and discuss the
highlights of their performances
during the concluded cycle
Objectives of AR
• Inform community members on the
status of SPs and for public
disclosure of all aspects of the
implementation including synthesis
from GRS and actions taken
Objectives of AR
• Review and assessment of
commitments made and delivered
by the MLGU and other
stakeholders
• Identification of lessons in Cycle 1
implementation in the barangay
and municipality, and
recommendations for Cycle 2
Objectives of AR
• Inform community members on the
status of SPs and for public
disclosure of all aspects of the
implementation including synthesis
from GRS and actions taken
Objectives of AR
• Review and assessment of
commitments made and delivered
by the MLGU and other
stakeholders
• Identification of lessons in Cycle 1
implementation in the barangay
and municipality, and
recommendations for Cycle 2
Key Message 1:
The end goal of CM is to facilitate
collective decision-making among
community members; they decide
for themselves what they want to
monitor; why they want to monitor;
and what are the standards for
monitoring.
Key Message 2:
Accountability Reporting is a
mechanism for transparency,
accountability, and to demonstrate
shared community responsibility to
ensure that the project is
implemented successfully.
THANK YOU!