ppt - Massachusetts Service Alliance

February 5th PD Meeting
*virtual* rescheduled from January 28th
Updates &
• Welcomes: New at MSA
• Grants Process Update
• CNCS Updates
• Site visit season
• Upcoming: Member Recruitment
Agenda (continued)
• Atlantic Cluster Conference
• Other Upcoming Priorities
• Calendar Updates
• Gov’t Relations and Upcoming Events from
Lindsay Rooney (formerly Snyder!)
• MLK Day Talk Back - project highlights
New at MSA
• New Program in our portfolio!
» Welcome justice Americorps Massachusetts, hosted
• New MSA Staff:
» Welcome Elizabeth Way, Administrative Assistant
• New PO Hire:
» coming soon!
» How will this effect you? Portfolios shifting midFebruary
• New Phones!
2015-16 Grants Process
• March - Clarification period begins
• April - Formula Continuations in eGrants
• Early May – 2015-2016 Competitive funding
• June - 2014-2015 Formula notifications
• Late July/early August - 2016-2017 grants process
will begin with the MSA RFP release for concept papers
2015-16 Grants Process
Changes to NOFO and Application process
• New “Funding Priority Areas”
• Evidence Base Section
» required to designate level of evidence,
» provide up to two studies accordingly
• Submission/eGrants Changes
» Logic Model no longer attachment,
» letters of support - keep on file, don’t send
• Budget
» Programs were allowed to submit modified amount for
healthcare, we’re waiting to see how CNCS accepts
» Max cost/MSY increased
» Min stipend for Full-time members increased*
CNCS Updates
• Background Check Assessment Period
» SORI non-compliance
» CNCS will be releasing a document on findings and
next steps
• CNCS Inclusion funds/Inclusion survey
• President Obama’s budget
• Other funding opportunities
» HUD – disaster recovery for designated areas
» DOT – 21st Century Corps
» Summer Programming – in President Obama’s budget
CNCS Updates
• Knowledge network resources
• Repeat AmeriCorps Opening Day – end of
• National AmeriCorps Graduation/Alums
recommitment campaign – June 15th
Atlantic Regional Cluster Conference
• Hosted in Hartford, Connecticut, May 4-6th
• Workshops on topics including: Program Management,
Financial Management, Performance Management, Criminal
History Checks, and other relevant topics.
• Desire to present?* (deadline THIS WEEK)
• Funds to go
» Potential for scholarships
» Your budget
• POL National Conference on Service and Volunteerism
moved to October
FY14 Site Visit Season
• Risk Assessments being completed now
(updated Risk Assessment form - we can share with you)
• Site visits February-June
• Programmatic and Fiscal
• Member file desk review
Preparing for your Site Visit
Why Site Visits?
• To hold MSA and programs accountable to the grant provisions
• To strengthen the field by sharing best practices between
• To identify the fiscal and programmatic compliance issues
program may not be aware of and to offer technical assistance
• Formal site visits are conducted late winter through spring
• All programs – one visit during three-year cycle
• New programs – site visit in first year
• Administered according to risk level determined in Risk
Assessment Form
Preparing for your Site Visit
Site Visit Agenda
• Meet organization and program •
• Systems 1–10
– Discuss your processes
– Review your documents
Member Interviews
Member file check
Site Partner Interviews (if
Informal feedback
How to Prepare for a Site Visit
Start with the Binder project, Desk Systems and Objectives
Use the MSA monitoring tools as a guide
Ensure eGrants 30 day compliance (enrollment and retention, etc.)
Talk to your Program Officer!
Common Compliance Findings
Systems 1–10:
• Materials do not identify position(s) as AmeriCorps service
• Members do not receive personal/professional development
beyond training for activities
• AmeriCorps gear not worn during all service hours
• Formal member supervision not occurring
 Documentation of data and data collection tools unavailable
• Stakeholders not involved in continuous improvement
• Member time sheets (dates and signatures)
• Non-compliant electronic time keeping system
• Members exiting service early to enroll in another AmeriCorps
Common Compliance Findings
Incomplete/inconsistent member files without:
• Documentation of interviews/references (and
inconsistent numbers of each)
• Member eligibility documentation
• Confirmation of CORI completion/review and FBI
fingerprint checks with compliant dates
• No proof of healthcare coverage
• Member evaluations
• Separation of files: background check/medical
information/member files not kept separately
Common Compliance Findings
Member interviews:
• Lack of AmeriCorps identity and esprit de corps
• Members serving in supervisory capacity to other members
• Members unaware of reasonable accommodation policies
• Members unclear of program goals
Site partner interviews:
• No signed site partner agreement/MOU
• Little orientation or ongoing support
• Incomplete awareness of prohibited activities
Common Compliance Findings
• Last Year’s Findings to note:
 Logos and gear
Referencing employment vs service
2nd year members in supervisory roles
Electronic timesheet systems
Timesheets missing dates
Late initiation of background checks
 Misspelling member names / using a nickname for SORI
 Disallowing hours
Site Visit Follow-up
• Program Officers email written report to program
within 30 days
• Program has 30 days to respond to compliance issues
• Best Practice and Continuous Improvement sections
are for future reference
• When all compliance issues are resolved the site visit
is over
Other Upcoming Priorities and Updates
• Member Recruitment
Be sure to update position descriptions, including:
»stipend - $12,430
»education award - $5,730
»prohibited activities
• Snow days and strategies
• Conversation regarding Opportunity Youth
• Competitive Amendments (eGrants)
• A useful tool!: join.me
• Great Press as of recent!
Calendar Updates
• February 27th - Western MA Legislative Breakfast
• March 9-13th - AmeriCorps Week
• March 18th - PD Meeting (Cape Cod)
• Mid-March - CNCS Clarifications
• March 31st - provide independent financial audit to MSA
• March/April - Formula Continuations
• April 7th - Mayors Day of Recognition for National Service
• April 15th - Mid-year progress Report Due; Fiscal Deadline
• April 16th - MA Service & Volunteerism Day @ Statehouse
• May 4-6th - Atlantic Cluster Conference
• Mid-/Late- May - CNCS Competitive Decisions
• May 20th - PD Meeting (TBD)
• June 1st - MA Conference on Service and Volunteerism
Lindsay Updates
• FY16 Legislative Advocacy Update
• Western MA Legislative Breakfast (2/27)
• Mayors Day of Recognition for National Service (4/7)
• MA Service & Volunteerism Day at the Statehouse
• MA Conference on Service & Volunteerism (6/1)
• MSA’s Annual Report
• Branding
AmeriCorps Branding
Can you beat these???
• Post-webinar poll: Cultural Competency Training
continued. We want to know your preferences for
We’ll see you next on March 18th, on the Cape!
Related flashcards


42 cards

Corporate governance

23 cards

System administration

65 cards

Create Flashcards