PRESENTATION
TECHNIQUE
HOW TO PREPARE FOR A
PRESENTATION ?
PLAN FOR THE PRESENTATION
 ORGANISE MATERIALS
 PREPARE SUPPORTING MATERIALS
 PRACTISE
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PLANNING FOR THE
PRESENTATION
FOUR BASIC QUESTIONS….
1. WHAT IS THE SUBJECT MATTER?
2. WHO IS MY AUDIENCE?
3. WHAT IS THE PURPOSE OF MY
PRESENTATION?
4. WHAT IS THE TIME AVAILABLE?
WHAT IS THE PURPOSE OF MY
PRESENTATION?
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TO IMPART KNOWLEDGE?
TO STIMULATE ACTION?
TO TEACH A SKILL?
TO DISSEMINATE SOME
INFORMATION?
OR, ANYTHING ELSE?
OTHER ASPECTS…
AUDIENCE
 COMPOSITION
 SOCIO-ECONOMIC STRUCTURE
 LEVEL OF UNDERSTANDING
 FAMILIARITY WITH THE SUBJECT
 EXPECTATIONS
TIME
 HOW MUCH TIME IS AVAILABLE?
 HOW SHALL I MANAGE TIME ?
WHY DOES A PRESENTER
RUN SHORT OF TIME?
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HE PLANS TOO MUCH MATERIAL
GETS CARRIED AWAY IN ANSWERING
QUESTIONS
GETS SIDE TRACKED
PAYS TOO MUCH ATTENTION TO TRIVIAL
POINTS
GETS CARRIED AWAY WITH THE SOUND OF
HIS OWN VOICE
ENJOYS BEING THE CENTRE OF ATTENTION
FAILS TO INDICATE TIME IN HIS
PRESENTATION-NOTE
OTHER
ASPECTS…CONTD
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CONTENT
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FACILITIES
◦ CLEAR
◦ CONCISE
◦ TO THE POINT
◦ PHYSICAL FACILITIES
◦ AUDIO-VISUAL AIDS
◦ SUPPORTING MATERIALS
ORGANISING
CONTENT...I
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ASCERTAIN RELEVANCE
GATHER MATERIALS AND JOT DOWN
EVERY BIT OF IDEAS & INFORMATION LIKE:
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ILLUSTRATIVE EXAMPLES
FACTS AND FIGURES
POINTS FOR DISCUSSION
QUESTIONS TO POSE
EXERCISES TO ADMINISTER
JOKES/ ANECDOTES TO SHARE
REORGANISE NOTES IN LOGICAL ORDER
WORK OUT A MORE DETAILED OUTLINE
WRITE DOWN TEXT IN LONG HAND
ORGANISING CONTENT..II
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INTRODUCTION
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BODY
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CONCLUSION
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TELL THEM WHAT YOU ARE GOING TO TELL THEM
OUTLINE THE SCOPE OF THE PRESENTATION
SHOW RELEVANCE OF SUBJECT TO PARTICIPANTS
KEEP INTRODUCTION BRIEF
◦ TELL THEM
◦ CHOOSE ONLY A FEW MAIN STATEMENTS AND BUILD ON THEM
(MUST-SHOULD-NICE)
◦ BACK-UP THESE MAIN STATEMENTS WITH EXPERIENCE,
RESEARCH AND INFORMATION
◦ ENRICH WITH SUPPORTING MATERIALS
◦ TELL THEM WHAT YOU HAVE TOLD THEM
◦ RETRACE CONTENTS CONCISELY
◦ REINFORCE
SUPPORTING MATERIALS
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ILLUSTRATIONS
POSTERS, LEAFLETS, CHARTS
FLIP BOOK
GRAPHS, STATISTICS
EXAMPLES
CASE STUDIES
FILMS
SONGS AND SLOGANS
MATERIALS FOR
DEMONSTRATION
REHEARSE WITH THE SUPPORTING
MATERIALS
WHY VISUAL AIDS ?
A PICTURE IS WORTH A THOUSAND WORDS
PROJECTS THOUGHTS AND IDEAS VISUALLY
GRABS ATTENTION
DEPICTS CONTENTS
FACILITATES COMPARISION
REDUCES LOAD ON PRESENTER’S MEMORY
PRESENTS NUMERICAL DATA GRAPHICALLY
SUSTAINS INTEREST BY BREAKING INTO
THE VERBAL FLOW OF LECTURE
 BRINGS VARIETY
 EASY TO REMEMBER AND RECAPITULATE
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A REFLECTION ON
“PRESENTATION”
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PRESENTATION IS LIKE AN ICEBERG !
IT IS ALL ABOUT MAKING A SUBJECT
COME ALIVE !!
IT TAKES A LOT OF SELF-MOTIVATON TO
MOTIVATE OTHERS TO LISTEN !!!
BELIEVE IN WHAT YOU ARE SAYING
MAKING A PRESENTATION
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ARRANGE EVERYTHING IN PROPER ORDER
FACE THE AUDIENCE WITH A SMILE
INTRODUCE YOURSELF BRIEFLY
INTRODUCE THE SUBJECT BRIEFLY
GO OVER MATERIALS AS PER PLAN
CONCLUDE
INVITE QUESTIONS
HANDLE QUESTIONS
THANK THE PARTICIPANTS
SOME USEFUL TIPS…I
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SMILE ! IT CONNECTS !
MAKE SELF- INTRODUCTION INTERESTING
GET PARTICIPANTS INVOLVED EARLY
MAINTAIN WIDER EYE CONTACT
BELIEVE IN YOURSELF & BE YOURSELF
TALK IN A NORMAL & AUDIBLE TONE
PRESENT A NEAT PERSONAL GROOMING
MAINTAIN A POSITIVE BODY LANGUAGE
SOME USEFUL TIPS…II
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USE SOME HUMOUR, IF YOU CAN
MODULATE YOUR VOICE; MAKE IT LIVELY
AVOID MANNERISMS; IT DISTRACTS
THINK ON YOUR FEET; BE ALERT
DO NOT USE JARGONS; YOUR AUDIENCE
MAY NOT BE FAMILIAR WITH THEM
USE NOTES FOR REFERENCE ON POINTS,
EXAMPLES, QUESTIONS & TIME ETC
TRY TO REMEMBER PARTICIPANTS’ NAMES
SOME USEFUL
TIPS…III
FAMILIARISE WITH TRAINING AIDS AND USE
THEM WITH CONFIDENCE
 USE PAUSE & SILENCE TO GOOD EFFECT
 USE RIGHT EXAMPLES AT RIGHT TIME
 INVITE QUESTIONS
 DON’T FORGET TO THANK PARTICIPANTS
 CLEAR DECK AFTER PRESENTATION
 PRACTICE
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…PRACTICE ! ……&…
PRACTICE !!
GETTING ALONG
WITH THE AUDIENCE
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DO NOT TALK DOWN TO PEOPLE
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DO NOT TALK TO OR AT PEOPLE…TALK WITH THEM
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DO NOT EMBARRASS ANY ONE OR ALLOW OTHERS
TO
AVOID UNACCEPTABLE LANGUAGE
DO NOT TAKE YOUR SUBJECT OR YOURSELF TOO
SERIOUSLY
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◦ DO NOT BEHAVE LIKE ‘THE EXPERT’
◦ DO NOT PRETEND TO KNOW MORE THAN YOU ACTUALLY DO
◦ IT IS NOT ‘I’ AND ‘YOU’,…IT IS… ‘WE’
◦ YOUR EGO IS NOT THAT IMPORTANT TO YOUR AUDIENCE
◦ RECOGNISE THE VALIDITY OF OPPOSING VIEWPOINTS
◦ SELF-DIRECTED HUMOUR IS ENJOYED BY EVERYONE
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DO NOT BE JUDGEMENTAL ABOUT OTHERS
HOW TO ASK QUESTIONS ?
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ASKING THE RIGHT QUESTON GENERATES
PARTICIPATION
PREPARE A FEW QUESTIONS TO BE ASKED AT THE
RIGHT TIME
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ASK OPEN ENDED QUESTIONS:
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SOMETIMES GIVE THEM TIME TO REFLECT
USE PRESSURE OF SILENCE
AVOID LEADING OR LOADED QUESTIONS LIKE:
◦ BEGIN WITH ‘WHAT’ OR ‘HOW’
◦ USE WORDS LIKE ‘THINK’, ‘FEEL’ OR ‘BELIEVE’
◦ ASK PARTICIPANTS TO EXPLAIN, EXPAND OR
ELABORATE
◦ ‘DON’T YOU AGREE THAT THIS IS VERY IMPORTANT?’
◦ ‘ISN’T THIS THE BEST WAY TO SOLVE THE PROBLEM?’
HOW TO FACE QUESTIONS ?
FACING A QUESTION
 CHECK TEMPTATION TO ANSWER EVERY QUESTION
 REFLECT A QUESTION AT SOME ONE IN THE HOUSE
 RESPOND TO QUESTIONS BEYOND THE TOPIC CAREFULLY
 IF YOU DO NOT KNOW SOMETHING, SAY SO
 GIVE YOURSELF TIME, IF NECESSARY
 USE THE PARKING LOT IF NEEDED
GIVING A RESPONSE
 RESPOND WITH ENCOURAGEMENT
 HANDLE WRONG RESPONSES WITH CAUTION
 PARAPHRASE SOMEONE’S RESPONSE CAREFULLY
THANK YOU
HAPPY PRESENTATIONS !!