PAD190
PRINCIPLES OF PUBLIC
ADMINISTRATION
LESSON 7
PUBLIC
PERSONNEL
ADMINISTRATION
INTRODUCTION
ONE OF THE ISSUE THAT ALWAYS CONFRONTING
THE GOVERNMENT IS THAT THE GOVERNMENT
MUST HAVE ENOUGH MANPOWER, WORKFORCE
OR PERSONNEL TO CARRIED OUT THE EFFECTIVE
IMPLEMTATION OF THE GOVERNMENT TASKS AND
RESPONSIBILITIES. PUBLIC SERVANTS ARE
GOVERNMENT WORKFORCE/EMPLOYEE/STAFF
THAT EMPLOYED TO IMPLEMENT A SPECIFIC JOB
THAT ESTABLISHED BY THE PUBLIC
ADMINISTRATION/AGENCIES. HOW GOVERNMENT
MANAGING PUBLIC EMPLOYEE/PERSONNEL?
THE OBJECTIVES OF THIS LESSON
After attended this lecture student should be
able to:1. Define personnel administration.
2. Describe the functions of personnel
administration.
3. Describe the importance of personnel
administration in public administration.
4. Explain the roles and activities of public
personnel administration.
5. Describe the challenges of public personnel
administration.
6. Explain the roles of PSD.
WHAT IS PERSONNEL ADMINISTRATION?
• Personnel administration now called human
resources (HR) administration or HR
management. It is a study and practice of
managing an organization's human resources.
It has the functional areas of recruitment,
selection, retention, development,
assessment, and adjustment of personnel.
• "Personnel" refers to PEOPLE who work in an
organization.
• Public personnel refers to employee who
work in the public sector and provide public
services to society.
PUBLIC PERSONNEL ADMINISTRATION
• “Public personnel administration" refers to the
management of human resources (people) in
public organizations in an effective and
efficient way that helps the government reach
its goals and objectives.
• Public personnel administration is a branch of
public administration that is concerned with
the acquisition, development, utilization and
compensation of a public administration’s
workforce/employee/staff.
WHAT ARE THE FUNCTIONS OF
PERSONNEL ADMINISTRATION
• PLANNING – includes preparing staffing plans and
budgets, deciding how employees will be used, and
setting compensation/pay rates.
• ACQUASITION - refers to selecting , recruiting and
posting employees.
• DEVELOPMENT - which involves employee training and
advancement programs, as well as performance
evaluations, career development and promotion.
• EMPLOYER AND EMPLOYEE RELATIONS - may include
workplace safety and handling grievances.
• TERMINATION – preparing a plan for staff who will
retire or stops from continuing work.
THE LIFE CYCLE OF AN EMPLOYEE
STAGE 1
STAGE 2
• PREPARING FOR A JOB – EDUCATION PROCESS
• ENTER A JOB – APPLICATION FOR RECRUITMENT & PLACEMENT
• INDUCTION – CONFIRMATION ON JOB
• CAREER DEVELOPMENT – TRAINING & PERFORMANCE APPRAISAL
• CAREER PROSPECT – PROMOTION AND TRANSFER
• RETIREMENT
STAGE 3
THE IMPORTANCE OF PERSSONNEL
ADMINISTRATION
• To ensure that an organization has enough staff to
carried out the tasks by obtaining and retaining
intelligent and capable employees.
• To ensure that all staff get a proper compensation
and rewards.
• To ensure that all staff are able to perform well
according to the organizational requirements.
• To ensure all staff have job prospect.
• To ensure that all staff are ready to end of their
employment after reach the retirement age.
THE ROLES AND ACTIVITIES OF PERSONNEL
ADMINISTRATION
• HRM PLANNING – Estimating employment need and
requirement
• STAFFING – Recruiting and selecting a right person
for the job
• JOB ANALYSIS – Determining the job description and
specification for performing job in an organization.
• COMPENSTAION & BENEFITS – Determining pay &
rewards that should be given to employee
• CAREER DEVELOPMENT – Conduct Training &
improving employee’s job performance
• EMPLOYEE DESCIPLINE - Maintaining the level
of employee’s conduct on work.
• SAFETY AND HEALTH - Maintaining work place
& environment.
• INDUSTRIAL RELATION - Maintaining employer
and employee relations
• RETIREMENT - Determining the point where a
person stops employment completely.
PUBLIC PERSONNEL ADMINISTRATION
PRACTICES IN MALAYSIA
• Public personnel administration is a branch of human
resource management that is concerned with the
acquisition, development, utilization and compensation
of a public organization’s workforce.
• Public personnel refers to employees work in
government agencies also know as public servants.
• Government is the employer of public servants.
• Public servants get paid from the government budget.
• Public Service Commission (PSC) and Public Service
Department (PSD) are the agencies responsible for
conducting public personnel administration.
PUBLIC SERVICE COMMISION (SPA)
• APPOINTMENT - Recruiting, selecting,
terminating employee in the public services.
• CONFORMATION OF SERVICE - trial period
and personnel confirmation status
• TRANSFER OF SERVICE – scheme of service
• PROMOTION – into higher grade
• DISCIPLINARY CONTROL & ACTIONS - for
dismissal and demotion.
PUBLIC SERVICE DEPARTMENT
(JPA)
•
•
•
•
•
•
•
MANPOWER PLANNING AND NEEDS
REMUNERATION & SALARY
ORGANISATIONAL DEVELOPMENT
PERSONNEL TRAINING AND DEVELOPMENT
SERVICE AND CAREER DEVELOPMENT
RETIREMENT & PENSION BENEFITS
NATIONAL INSTITUTE OF TRAINING (INTAN)
INTAN
PUBLIC PERSONNEL
ADMINISTRATION CHALLENGES
• Downsizing of government services has
reduced the number of employment in the
public sector.
• Increase in unemployment among graduate.
• Selecting skilled employee for the public
sector.
• Competition with private sector.
• Ethical problems among public servants
Internet Links
• http://www.jpa.gov.my/jpav1/
• http://www.spa.gov.my/
TUTORIAL
• Describe personnel administration
roles and activities.
• Describe public personnel
administration practices in Malaysia.
THAT ALL FOR TODAY
SEE YOU AGAIN NEXT LECTURE
LESSON 8
“FINANCIAL ADMINISTRATION”
THANK YOU