TOSHIBA MFP – Much More Than a Copier
Presented By:
Al Sumner &
Tony Osnovsky
How is your day going?
Agenda
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TOSHIBA MFP – Much More Than a Copier
The True Cost of Printing
What is TOSHIBA’S TOP Access?
Device Page
Logs Page
Counter Page
Administration Page
Notifications
Device setup and Naming Conventions
Print drivers
Its much more than a copier its an MFP
Goal of this seminarTo provide an overview of Toshiba’s MFP Copier functionality and show how you manage copiers (MFPs)
allowing schools to be more cost efficient and productive while
supporting SBBC Green Initiatives.
Results Expected:
The knowledge to understand the functionality available in the
Toshiba MFP:
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How you can manage the MFP device using Top Access
Increase Productivity / Efficiency / Cost Reduction
Support for the SBBC Green Initiative
What are the benefits of directing
desk top printing to the MFP?
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Save Money
Support the Green Program
Increase Productivity
How does that happen?
•Cost per page is not based on fill rate
•Paper usage reduction by duplexing (two sided
printing)
•“N-up” Multiple pages on one page and duplex
•Omit blank page printing
•Scan to file / e-mail
•Digitize your documents Save paper and filing space
What is the cost per print using a desk top
Ink Jet printer
verses a TOSHIBA (copier) MFP?
PRINTER
Based on “5% fill”
TOSHIBA MFP
Unlimited “fill”
The total cost…..
Inkjet printers, although very inexpensive to purchase, often have an
extraordinarily high cost per page for cartridge supplies. It’s not
uncommon for inkjet cost per page analyses to work out to $0.08 for
black ink, with very moderate page coverage, and $0.25 for color
ink, again with moderate page coverage.
PC SUPPORT TIPS.COM
275 schools print 250 pages per day = 68,750 X $.08 = $5,500.00 per day
275 schools print 250 pages per day = 68,750 X $.0175 = $1203.00 per day
Manage the MFP Remotely
1.
Web based remote device management tool for Toshiba MFPs
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Graphical view of the MFP configuration and settings
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Monitor real time status of the MFP
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Manage network print, copy, scan and fax settings
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Create and manage address books, templates and user authentication
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eMail alerts for administrator and or user intervention
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Job log view and function history
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Detailed device counter information by department and user
Using TOP ACCESS &
VIEWING THE DEVICE
Input equipment IP address in Internet Explorer
1.
Establish the IP address of an MFP device
on your network
2.
Launch Web browser -Internet Explorer
3.
Type in the IP address of the device you
want to view or gather information
4.
Click “GO”
•Select the “DEVICE” tab
Alerts
Configuration
Paper Drawer Status
Viewing The Job Status Page
View the Job Status Page
Viewing the “LOGS” page
•View the FAX & SCAN logs
•Your viewing the PRINT LOG
MFP Printing Features
Networked Print Options Standard Print Driver
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Normal
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Scheduled
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Private Print
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Proof Print
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eFile
Print Volumes – maximum number of copies/prints are monitored
MAC Print
Walk Up Faxing
One Fax Device
Individual Or Multiple
eMail Addresses and or
Fax machines
Multiple Fax Devices
E Filing
One Fax Device
Individual Or Multiple
eMail Addresses and or
Fax machines
CAB MAIL
Multiple Fax Devices
Print to Fax
Common Questions
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What is the cost for the fax board
Do I need a phone line
Can you have a “NIC” card and a Fax card in
the same machine
Date and Time Sent
# of Pages
Phone Number
or Name
Status of Fax
Viewing The Counter Page
Scans Are Free!
Lets look at scanning
Scanning
Scanning Functionality
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Scan to eMAIL
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File
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Scan to eFILING
Scan Features
• Maximum Pages: 1,000
• TWAIN Compatible:
Twain Drive
e-BRIDGE Remote Scan
• Supported Formats:
TIFF-MMR, TIFF-S (Internet Fax )
PDF
Slim PDF
JPEG, TIFF-JPEG, PDF (Gray scale)
JPEG, TIFF-JPEG, PDF (Color)
XPS
Templates to simplify scanning workflows can be created
Scanning From The MFP
eMAIL
Electronic File On a Computer Or
Network Destination
CAB FAX
asumner@tbsfl.toshiba.com
VIEWING THE ADMINSTRATION PAGE
Log into The Admin Page
Password Protected
enter your password
View First Level Tabs
General Setup Information – mostly IT Related
View Second Level Tabs
Setting up Notifications
Choose up to 3 people
for notification.
Select reason for
notification.
Imports-Address Books
Copier Output
Management Training
Standard
Naming Conventions
Static IP Reservations
Downloading Drivers from ETS
Servicedesk
Copier Standard Naming
Convention
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Networked Copiers should have the same standard
naming convention as servers and printers
Total 15 characters including “-”
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Location - 4 digit code
Room#/Fish# - 4 digit code
TosXX = Toshiba Copier #
 Example: 9858-205A-Tos01
CanXX = Canon Copier #
 Example: 9858-205A-Can01
Copier IP Addresses
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Networked copiers should follow the same
standards for reserving static IP addresses as is
used for printers
TLCs should login to District IP Address Database to
obtain valid IP within range established for “printers”
Login using SBBC Domain P# & Password
Printer IP Range = 10.x.192.21 -- 10.x.193.255
Downloading Drivers
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Connect to servicedesk server
Copier Driver Downloads
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Connect to the Servicedesk server
Choose your platform & click OK
Copier Driver Downloads
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Choose OSX or appropriate OS folder
Open Peripherals Software Folder
Choose Copier and Models from within the
folders
OR
www.copiers.toshiba.Com
Questions??
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If you need assistance, contact the onsite rep
for either Canon or Toshiba
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Canon - Harold - 754-321-0539
Toshiba - Tony - 754-321-0538
Or contact the ETS Help Desk
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754-321-0411
Please Attend Future Basic
and Intermediate Training
Important Phone Number
Tony “O” Technical Support/Training
954-650-3720
Activity: “It’s not just a copier!”
COPY
When copying sets of documents, the Toshiba
copier allows you to do more than 100 sets.
PRINT
When printing to Toshiba copiers, you can staple
and hole punch at the same time.
All Toshiba copiers can scan in color.
Agree:
Disagree:
Agree:
Disagree:
Agree:
Disagree:
SCAN
Most e-Bridge MFPs can scan to email.
FAX
The fax function on the Toshiba copier allow the
following:
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Fax
out-bound to multiple fax devices and email
addresses.
Receive incoming faxes and print hard copy and
route to a computer.
Agree:
Disagree:
Agree:
Disagree:
Agree:
Disagree: