The EOBR Rule and Elogs
This webcast will cover ...
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NPTC Benchmark Data,
Regulatory Overview,
Wegman’s Transition to Elogs, and
Question & Answer
Moderator
Dr. Gary Petty, President & CEO, NPTC
Panelists
Tom Bray, Editor – Transportation Management,
J. J. Keller & Associates, Inc.
Tom Moore, Vice President of Education, NPTC
David Barth, Transportation Safety & Compliance
Manager, Wegmans Food Market
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Dr. Gary Petty
President & CEO
National Private Truck Council
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Introduction
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NPTC Benchmark Data – Tom Moore
Regulatory Overview – Tom Bray
Wegman’s Transition to Elogs – David Barth
Housekeeping issues:
Gary Petty
National Private
Truck Council
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Disclaimers
• The content in this webcast is intended for
Gary Petty
information purposes only and should not be
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construed as providing legal advice.
Truck Council
• This is an introductory course and is intended
to highlight critical safety and compliance topics. Time
constraints limit our ability to go in depth.
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Tom Moore, CTP
Vice President of Education
National Private Truck Council
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Future:
“Universal Mandate” Proposal
• Proposed rule released February 1, 2011
 Use of electronic on-board recorders (EOBRs) for nearly
all carriers
 Systematic HOS oversight
 Use and retention of supporting documents
Tom Moore
National Private
Truck Council
• Interstate motor carriers that are presently required to use paper
logs would be required to install EOBRs 3 years after Final Rule
released—affects approximately 500,000 motor carriers
• Exemptions:
 100 air-mile radius drivers (CDL)
 150 air-mile radius drivers (non-CDL)
 Provided the driver qualifies for the use of the exception
5 or more of the last 7 days!
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“Universal Mandate”
Proposal Timeline
• Comment period extended to 5/23/2011
• Next steps:
Tom Moore
National Private
Truck Council
 Comment review
 Possible rework of proposal, withdrawal, or proposal left unchanged
 If not withdrawn, published as final rule after review and rework
completed
• Installation of devices would be required within 3 years of
effective date of Final Rule
• Universal rule not likely to take effect until 2014 or 2015
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No Change to EOBR
Standards
• This rulemaking would not change EOBR standards
in §395.16
• As of June 4, 2012, new electronic logging system
must be an EOBR (AOBRDs can no longer be installed)
Tom Moore
National Private
Truck Council
 This is due to present EOBR rules, not the universal mandate
proposal
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NPTC Policy on EOBRs
• Supports mandate for EOBRs for all interstate
carriers, with 3 caveats:
 Technology must be cost effective and accurate
 Must protect data ownership and access for
carriers and drivers
 Must eliminate all supporting document requirements
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Tom Moore
National Private
Truck Council
CSA Is Changing the Game:
Most Common Driver Violations
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Log Violation: Form and Manner (228,737 violations, Severity 2)
Log not current (158,329 violations, Severity 5)
Tom Moore
Speeding (153,052 violations, Severity 1 to 10)
National Private
Not in possession of medical certificate (130,715 violations, Severity 1)Truck Council
Non-English speaking driver (88,488 violations, Severity 4)
Over 14 hours (84,804 violations, Severity 7)
Failing to use seat belt (71,493 violations, Severity 7)
Over 11 hours (47,629 violations, Severity 7)
False log (45,898 violations, Severity 7)
Expired medical examiner's certificate (41,785 violations, Severity 1)
Failure to obey traffic control device (39,121 violations, Severity 5)
No log when required (36,459 violations, Severity 5)
Failure to retain previous seven days (32,444 violations, Severity 5)
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NPTC Benchmarking Survey:
On-Board Technology Use
90
80
70
60
50
40
30
20
10
0
82
77
73
Tom Moore
National Private
Truck Council
62
48
52
56
44
38
27
2006
2007
2008
Yes
2009
No
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22
2010
18
2011
NPTC Benchmarking Survey:
OBC Technology Usage
Tom Moore
National Private
Truck Council
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Roadmap Towards Successful
Implementation
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Build a relationship
Educate team members
Sell the benefits
Make it their idea
Target key employees
Support integration internally
Be patient
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Tom Moore
National Private
Truck Council
Clear Communications
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Know what you want and say so
Ask questions and LISTEN
Clarify assumptions
Provide the right tools
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Tom Moore
National Private
Truck Council
Tom Bray
Editor, Transportation Management
J. J. Keller & Associates, Inc.
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Two Separate Rulemakings
• Final rule in place
 “Remedial directive” regulations
 Technical standards for “EOBRs”
Tom Bray
J. J. Keller &
Associates, Inc.
• “Universal mandate” proposal
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Nearly all commercial vehicles
No change to technical requirements
Portions of “remedial directive” rule still valid
Supporting documents and “Hours of Service Management Control
System” requirements
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Present: EOBR Final Rule
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Issued April 5, 2010
Effective June 4, 2010
Compliance date: June 4, 2012
3 components:
 New performance standards:
 §395.16
 Appendix A to Part 395
 “Remedial directive” = Mandate to install
 Incentives for voluntary adoption (§395.11)
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J. J. Keller &
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What is an EOBR?
• Specifically defined in §395.16
 Capable of automatic and accurate recording of HOS
 Device must be marked as compliant with §395.16
(“USDOT EOBR” on case)
 Must be “integrally synchronized” with the CMV to
determine driving
 Driver must be identified
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What is an EOBR?
• Specifically defined in §395.16
 Location captured automatically at every duty change
and once every 60 minutes (minimum) when moving—
not driver entered
 Capture must include location, date, and time
 Time must be accurate to within 10 minutes
 Notifies driver of failure
 Defaults to “on duty” after stationary for 5 minutes
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What is an EOBR?
• Specifically defined in §395.16
 Changes and edits cannot replace original data and
entries
 Personal conveyance recorded BEFORE movement
 Driver warned 30 minutes before hitting HOS limit
 Driver certifies records as true and correct after review
 Power-on self tests recorded
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What is an EOBR?
• Specifically defined in §395.16
 Communicate via USB and wireless
 “Flat file” format for download (no grid display
requirement)
 Accessible from outside the cab
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Tom Bray
J. J. Keller &
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What is an EOBR?
• Many/most devices today are NOT EOBRs (they are
Automatic Onboard Recording Devices or AOBRDs)!
• AOBRDs to be phased out as they and the vehicles
they are in die after June 4, 2012
• Some EOBR rules are similar to the existing
AOBRD rules (§395.15)
 Driver must have instruction sheet
 Driver must have spare logs (in case of failure)
 Submitting records certifies correctness (do not need to
“print a copy and sign it”)
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J. J. Keller &
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EOBR Remedial Directive
• Remedial directive found in Part 385, Safety
Fitness Procedures
 EOBR remedial directive can result from audit
after June 4, 2012
 Projected to impact 5,700 to 6,000 carriers
and 129,000 drivers
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J. J. Keller &
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EOBR Remedial Directive
• “Threshold rate violation” discovered during
audit leads to:
 Proposed “unfit” rating
 EOBR remedial directive to get off of “Unfit” and
continue to operate
Tom Bray
J. J. Keller &
Associates, Inc.
• Auditor looks for 10% violation rate (threshold rate violation)
for any of 24 specific regulations (based on number of records
checked)
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EOBR Remedial Directive
• The 24 violations are found in the new Appendix
to Part 385. Below are the three categories under
which all violations will fall:
 Over-hours violations
 Falsifying or failing to complete logs
 Failing to submit or maintain logs
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J. J. Keller &
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EOBR Remedial Directive
• If subjected to remedial directive
 Carrier must install EOBRs in all CMVs and submit
proof of installation
 Different submission, recordkeeping, and device failure
requirements
 No supporting documents “break”
 Must comply with directive for 2 years
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J. J. Keller &
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Voluntary Use of EOBRs
• Modified supporting documents requirements
 No need to keep documents related to driving time
• Different hours-of-service auditing and audit scoring
procedures
Tom Bray
J. J. Keller &
Associates, Inc.
 Focused group selected first
 If over 10 percent violation rate found, random group pulled
 Random group used to calculate compliance rate, not focused group
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Supporting Documents
• New policy, issued June 4, 2010
• No longer “supporting documents”:
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driver call-in records;
international registration plan receipts;
international fuel tax agreement receipts;
trip permits;
cash advance receipts; and
driver fax reports (cover sheets).
• Added: toll billing receipts
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J. J. Keller &
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Supporting Documents
• Not needed by those using paper logs and
certain comm. and/or tracking devices:
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Gate record receipts;
Weigh/scale tickets;
Port of entry receipts;
Delivery receipts;
Toll receipts;
Agricultural inspection reports;
Over/short and damage reports;
Driver and vehicle examination
reports;
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J. J. Keller &
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 Traffic citations;
 Overweight/oversize
reports and citations;
 Carrier pros;
 Credit card receipts;
 Border Crossing Reports;
 Customs declarations; and
 Telephone billing
statements.
Supporting Documents
• Communication/tracking devices must:
 communicate driver’s location 1x/hour
 be integrally synchronized
 be able to generate printed or electronic record showing
position history (vehicle ID, date,
time, location reference points,
latitude and longitude)
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Tom Bray
J. J. Keller &
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David Barth
Transportation Safety & Compliance Manager
Wegmans Food Market
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Wegmans Fleet Operations
• Fleet Stats:
 432 Drivers
 226 Tractors
 25 million miles in 2010
• Began as Rochester Fruit & Vegetable Company in
1916. Today, Wegmans has 12 Distribution Centers
(NY & PA), 2 Manufacturing Centers (NY) and 77
Company Stores (NY, PA, NJ, VA, MD).
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David Barth
Wegmans
Why Switch to EOBR’s?
• CSA
 Improve Fatigue BASIC
• Greater control and accuracy
 Exception based reporting
• Reduced operating cost
 Auditing functions greatly improved
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David Barth
Wegmans
EOBRs Improve Fatigue BASIC
Performance
David Barth
Wegmans
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Why? Because Most Fatigued Driving
Violations are Clerical Error
David Barth
Wegmans
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Conversion Plan
• Began with small team consisting of 15 drivers and
several supervisors/managers
 Classroom training with printed job aid
 Use the system and identify problem areas
 Open lines of communication
• Driver roll out by start time
 Used Steering Committee as driver trainers
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David Barth
Wegmans
Lessons Learned
• Change of this magnitude is often difficult--allow
David Barth
enough time to fully support the drivers
Wegmans
• Don’t underestimate the impact of computer illiteracy
• Learning curve much greater for drivers operating wholly within
100 air miles
• Supervisors need training in both back office and in cab system
• Celebrate milestone events and make sure to share positive
results
• Include a driver coaching and feedback loop in your ongoing
communication plan
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Sortable Headings
David Barth
Wegmans
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Duty Status Easily Identified
David Barth
Wegmans
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Available Hours Easily
Identified
David Barth
Wegmans
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8-day Recap
David Barth
Wegmans
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Driver Log
David Barth
Wegmans
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ROI
• Paper Logs
$37,050 (Log Auditing)
5,200 (Log Books)
$42,250
• Electronic Logs
$3,900 (Log Auditing)
600 (Log Books)
$4,500
• Other “returns”:
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Reduced driver time spent on completing paperwork
Reduced driver time spent correcting errors
Reduced fines/violations
More accurate time accounting (15 to 1 min. increments)
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David Barth
Wegmans
Driver FAQ’s
• Are EOBR’s legal and recognized by the DOT?
• What do I do if the system goes down?
• How much latitude do I have… +/- 15 minutes like
paper logs?
• When does driving start?
• How can I print my logs?
• Do my logs follow me if I change tractors?
• What do I need to do for Daylight Savings Time?
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David Barth
Wegmans
Question & Answer
Gary Petty
National Private
Truck Council
Tom Bray
J. J. Keller &
Associates, Inc.
Tom Moore
National Private
Truck Council
Please submit questions to “Q&A”
using the Q&A tool
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David Barth
Wegmans
Closing Remarks
• Checkout the archive of past topics at:
http://www.jjkeller.com/nptcinfo
 PowerPoint slides up in 1-2 days
 Recording up in 1 week
Gary Petty
National Private
Truck Council
• Topics for 2011:
 July 13 – Fleet Excellence: Driver Wellness
 October 12 – Fleet Excellence: Driver Discipline and Coaching
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Common Questions
• What is the difference between: “electronic logging
device” – EOBR – and AOBRD? Why does it
matter?
• Can “laptop logging programs” or “smart phone
apps” be AOBRDs or EOBRs?
• How do we know an EOBR or AOBRD is “compliant?”
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Common Questions
• The proposed EOBR & supporting documents rule
identifies that a “HOS Management System” is
needed. What is that, and how is that different from
the back end system for EOBRs now?
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Common Questions
• There are bills in the US Senate for an EOBR
mandate, how do they differ from the FMCSA’s
proposal?
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Common Questions
• What has been the experience of carriers when they
transition to electronic logs in terms of:
 Driver acceptance
 Impact on driver productivity
 CSA scores
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