Education Solutions Development, Inc.
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Position Control
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Reason for using Position Control
• Monitoring
• Template
• Budgeting
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Set Up
• Sys Admin-Application Settings-Param- HR/Payroll
• Sync Next FY
• Control Required
• FTE Calculation Type
• Use Position Control Description
• System Admin > HR/Payroll > Maintenance Tables
• Cost Center
• Job Class
• Job Title
• Calendar
• Salary Schedule/Salary Matrix
• Salary Basis
• Timesheet – Payroll Period Code & Type
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Position Control Search
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Data Maintained on Position Control
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Position Control – Benefit Details
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Position Control – Incumbent Details
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
One to One Relationship with Job and Payment
• Identify specifically who the previous incumbent was –
giving more knowledge about open positions
• Identify what if any FVR’s have been processed
• Identify what is any PTR’s have been processed
Processes to Accomplish
• Audit Inconstancies between Position Control and Job
and Payment – adjust Job and Payment if necessary
• Run Position Control Restructure
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Choose Year From Which to Budget
• Current Year
• Advantage – uses current employee records, do not
need to run bring forward jobs
• Disadvantage – less flexible as to what you can
change on the job and payment record
• Future Year
• Advantage – flexibility in adding and changing
employee data
• Disadvantage – more record keeping (FY Synch
option offsets this to some degree)
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Using Current Year Employee Job and
Payment Records to Budget
Job and Payment records exist in 2012 - Update the Salary
Next field on the 2012 Job and Payment record
1. Bring the Salary Matrix Forward to 2013
2. Run the job Calculate New Salary to update the Salary
Next field on the 2012 Job and Payment Record – use
the Salary Schedule created above or formula in the
Calculate New Salary job
Minor program revisions will be made to:
- “normalize” late start records
- add option to not increment salary scheduled row
when calculating the new salary
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Using Future Year Employee Job and Payment
Records to Budget
Job and Payment records exist in 2012, create Job and
Payment records in 2013
1.
2.
3.
4.
5.
Bring the Salary Matrix Forward to 2013
If using Calendars, create them in 2013
Bring Forward Position Control to 2013
Bring Forward Job and Payment Records to 2013
Calculate New Salary for Job and Payment
records that do not contain a salary schedule
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Report for Verification of Employee Job and
Payment Information
HR>Batch>Budget Report
Key parameter:
Source of projected Salary
Salary Next or
Current Salary Increased by ____
Specify 1. to use existing salary or
Specify 1.05 to increase existing salary by 5%
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Transfer Salary Information to Budget System
Finance>Batch>Budget HR/Salary Transfer
Key parameters:
Payroll/HR Source Fiscal Year _____
Amount-Annual Salary or Next Salary
Finance>Batch>Budget HR/Salary Open Position
Key parameter: Payroll/HR Source Fiscal Year ____
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana
Position Control
Budgeting – Transfer Benefit Information to Budget System
Finance>Batch>Budget HR/Benefits Transfer
Key parameters:
Incumbent or Position Control
Payroll/HR Source Fiscal Year _____
Computed on Annual Salary or Next Salary
Specify No of Distributions by Deduction Cycles
Formula-needed if different than the Deduction and
Benefit Code Table
Finance>Batch>Finance>Batch>Budget HR/Salary Open
Position
Presented by Education Solutions Development, Inc.
ANUA 2012, New Orleans, Louisiana