SSE Capital Group
SSE Capital Group
Special Fees Funding Workshop
Daniel Lynch
February 1, 2012
SSE Capital Group
Getting Started: Budgeting
• A budget is an all-encompassing outline of your
group’s expected expenses. It is organized by
categories, called line items, or General Ledgers
(GLs). One example of a GL is Event Food, and the
GL code is 6560.
What is a budget?
• Once your budget is approved, you are “locked in”
to those expenses – that is, if you budgeted $500 for
pizzas in Event Food, you may not use that $500
toward basketball shoes, nor may you request to be
reimbursed $500 for pizzas from a different line item.
Can I modify my budget?
• A budget must be modified if your group incurs an
expense not described therein. For example, if you
budgeted $500 for pizzas in Event Food, but need
$1000 for pizzas, you must modify your budget and
apply to have the new $500 approved.
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SSE Capital Group
Getting Started: Applications
• Create a budget
• Create an application
How do I apply?
• Research the funding policies of funding sources,
and if necessary assign different line items to different
funding sources
• Request funding for line items from funding sources
• Make an appointment
• Await approval
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SSE Capital Group
Applying for Funding
REQUIREMENTS
Your organization must be a VSO that is registered with the OSA.
Only the VSO’s Financial Officer has the ability to create funding applications.
The Financial Officer must have attended a banking/funding workshop.
CREATING A BUDGET
mygroups.stanford.edu
(1) Go to funding.stanford.edu, log-in, and select your VSO.
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SSE Capital Group
Applying for Funding
(2) Click on ‘Budgeting’ to create a budget
(3) Type in a name for your budget and click ‘Add Budget’
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SSE Capital Group
Applying for Funding
(4) Click on ‘Add Budget Line Item’. A window will pop-up. In the ‘Event’ section, select ‘Add New Event’ and fill in
the relevant information. Click “Submit”. Do this for all of your VSO’s events.
(5) Select ‘Funding’
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SSE Capital Group
Applying for Funding
(6) Select Funding Applications
(7) Select ‘Start New Application’
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SSE Capital Group
Applying for Funding
(8) Select the budget you created.
(9) To the right of the line-items will be a ‘Request’ button. Click it.
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SSE Capital Group
Applying for Funding
(10) A pop-up window will appear. For the ‘Funding Source’, select the relevant funding source. For ‘Funding Pool’, select the
appropriate time-frame. You have now completed the creation of your VSO’s budget.
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SSE Capital Group
Applying for Funding
SUBMITTING THE APPLICATION
(1) Now click the ‘Questions’ tab and answer the questions.
(2) Next, click the ‘Agreement’ tab. Read and sign the agreement.
(3) Click the ‘Submission’ tab and submit the application.
CREATING AN INTERVIEW APPOINTMENT
On the application page, there is a box for you to pick an appointment time to meet with the respective committees. If an
appointment is required, please create an appointment.
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SSE Capital Group
General Process: Requesting New Funds
You want to request funds for your organization
You create a budget and submit an application to
the relevant funding sources at
capitalgroup.stanford.edu
Make an appointment to discuss your request
Approval
Rejection
SSE Capital Group
Funding Coordinator Contact Information
Name: Daniel Lynch
Easiest to e-mail me at
capgroup-fc@sse.stanford.edu