U.S. General Services Administration
Federal Acquisition Service
U.S. General Services Administration
Federal Acquisition Service
U.S. General Services Administration
Federal Acquisition Service
FMR 102-34.340 requires federal agencies to use a FMIS?
Ask the Audience
80%
60%
40%
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50:50
0%
A
B
C
D
A: Yes
B: No
C: Maybe
D: What is a FMR?
Audience
U.S. General Services Administration
Federal Acquisition Service
FMR 102-34.340
• FMIS
• Identifies inventory, cost, & use
• Satisfies reporting requirements
U.S. General Services Administration
Federal Acquisition Service
FedFMS is designed to assist in the management of which group of vehicles?
Ask the Audience
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0%
50:50
A
B
C
D
A: Agency-owned vehicles
B: GSA leased
C: Commercially leased
D: All of the above
Audience
U.S. General Services Administration
Federal Acquisition Service
Agency-Owned Vehicles
• Developed for agency-owned
• GSA leased
U.S. General Services Administration
Federal Acquisition Service
In efforts to develop a common inventory management system for agency-owned vehicles, GSA formed a
working group of how many agencies?
Ask the Audience
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50:50
A
B
C
D
A: Six
B: Four
C: Five
D: Three
Audience
U.S. General Services Administration
Federal Acquisition Service
Agency Fleet Managers
• Pilot group
• Our goal
• The advantage
U.S. General Services Administration
Federal Acquisition Service
Which of the following was NOT a reason GSA developed FedFMS?
Ask the Audience
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50:50
A
B
C
Audience
D
A: Provide a superior FMIS at a low cost
B: To manage agency-owned vehicles
C: Satisfy federal reporting requirements
D: Make as much profit as possible
U.S. General Services Administration
Federal Acquisition Service
Cost
• Free until spring 2013
• 0.15 per vehicle
• Competitive cost
U.S. General Services Administration
Federal Acquisition Service
Which of the data elements below is NOT data a FMIS should identify and collect?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: Inventory
B: Cost
C: Utilization
D: Employee breaks
Audience
U.S. General Services Administration
Federal Acquisition Service
Mileage Reporting
•
•
•
•
•
Report mileages
Search by tag
Filter option
Mileage estimates
Mileage usage analysis
U.S. General Services Administration
Federal Acquisition Service
Vehicle Detail
Screen
•
•
•
•
Pertinent vehicle data
FMVRS data imported
Expandable rows
Valuable F.A.S.T. feature
U.S. General Services Administration
Federal Acquisition Service
Mileage History Records
• Snap-shot
• Search by tag
• Auto-populated
• Days used
• Mileage estimates
U.S. General Services Administration
Federal Acquisition Service
Which fleet card provider currently sends a daily transaction file that feeds FedFMS?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: JPMorgan
B: Citibank
C: Wright Express (WEX)
D: None of the above
Audience
U.S. General Services Administration
Federal Acquisition Service
Fleet Card
• Daily transaction feed
• Populates expense screens
• Data consistency
• Reduce errors
• Fleet card providers
U.S. General Services Administration
Federal Acquisition Service
Expense Records
•
•
•
•
•
•
Detailed transaction DSC.
Search by tag
Filter option
Auto-populated data
Manual option
Multiple transactions
U.S. General Services Administration
Federal Acquisition Service
Expense List
• Condensed/pertinent data
• Filter options
• Multiple transactions
U.S. General Services Administration
Federal Acquisition Service
Does FedFMS capture and store vehicle trip information?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: Yes
B: No
C: Maybe
D: Why would it?
Audience
U.S. General Services Administration
Federal Acquisition Service
Dispatch Module
• Utilization criteria
• Captured data
• Future goal
U.S. General Services Administration
Federal Acquisition Service
FedFMS has the ability to satisfy which of the reporting requirements below?
Ask the Audience
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40%
20%
0%
50:50
A
B
C
Audience
D
A: Federal Automotive Statistical Tool (F.A.S.T.)
B: Office of Management and Budget (OMB) data calls
C: Vehicle Allocation Methodology (VAM)
D: All of the above
U.S. General Services Administration
Federal Acquisition Service
F.A.S.T. Data Center
• GSA Fleet Drive-thru
• Copy & paste into F.A.S.T.
• Easy and efficient
U.S. General Services Administration
Federal Acquisition Service
FedFMS imports data from which one of the applications below?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
Audience
D
A: The Fleet Management System (FMS)
B: The Federal Motor Vehicle Registration System (FMVRS)
C: GSA.GOV
D: C.A.R.S. and M.A.R.S.
U.S. General Services Administration
Federal Acquisition Service
FMVRS Data
Imported
•
•
•
•
•
Why duplicate efforts?
FMVRS mandatory source
Data cross-walk
Consistency
Eliminating errors
U.S. General Services Administration
Federal Acquisition Service
A FedFMS user has the ability to quickly analyze data using which of the report options below?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: Expense
B: Inventory
C: Maintenance
D: All of the above
Audience
U.S. General Services Administration
Federal Acquisition Service
Reporting Capabilities
• Inventory
• Expense
• Maintenance
• F.A.S.T.
U.S. General Services Administration
Federal Acquisition Service
The importance of maintaining your vehicle is undeniable. Which of the screens below exist in FedFMS
to assist in these efforts?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: Warranty and Maintenance
B: Repair Order
C: Repair History List
D: All of the above
Audience
U.S. General Services Administration
Federal Acquisition Service
Warranty &
Maintenance
• Maintain your vehicle
• Warranty data
• Maintenance intervals
Federal Acquisition Service
Repair Order
• Track, manage, & control
• Evaluate maintenance
Federal Acquisition Service
Repair History List
• Search Tag or Invoice
• Detailed list
• View all repairs
U.S. General Services Administration
Federal Acquisition Service
Is the approval of the agency fleet manager needed to become a FedFMS user?
Ask the Audience
100%
80%
60%
40%
20%
0%
50:50
A
B
C
D
A: Yes
B: No
C: Maybe
D: Why would it be?
Audience
Federal Acquisition Service
FedFMS New User
• Approval
• Terms of Use Agreement
Federal Acquisition Service
Closing
• Uniform data
• System capabilities
• Enhancements
Federal Acquisition Service