4.5 Perform Integrated Change Control
• The process of reviewing all change requests, including
approving or rejecting changes and managing the flow
on impacts to all project deliverables and all components
of the Project Management Plan
• All requested changes should be identified through the
Control Scope process (5.5)
• Occurs from project inception through to completion and
is part of the Monitor and Control process group
• Ideally only approved changes should be
incorporated into the project
Monitor
Initiation
Planning Execution
Close
Control
Adapted from PMBOK 4th Edition
BSBPMG501A Manage Project Integrative Processes
4.5 Perform Integrated Change Control
• The following change management activities are
included –
 Influencing stakeholders and the project team to ensure only
approved changes are implemented
 Reviewing, analysing and approving change requests quickly
 Understanding the complete impacts of the approved
changes and managing their implementation
 Maintaining the integrity of project baselines for Scope, Time
and Cost
 Co-ordinating changes across entire project
Initiation
Monitor
Planning Execution
Close
Control
Adapted from PMBOK 4th Edition
BSBPMG501A Manage Project Integrative Processes
4.5 Perform Integrated Change Control
• The primary inputs include –
 Project management plan
 Configuration management plan (if developed)
 Change Requests
 Change Control procedures
• The primary outputs include –
 Change request decisions
 Change request status updates
 Project management plan updates
 Updates to project deliverables
Monitor
Initiation
 Revised baselines for Time, Cost and Scope
Planning Execution
Close
Control
Adapted from PMBOK 4th Edition
BSBPMG501A Manage Project Integrative Processes
4.5 Perform Integrated Change Control
• There are very limited tools and techniques to assist in
Perform Integrated Change Control
• The primary area of assistance comes from the Project
Team and the Project Sponsor who are closest to the
potential impacts of changes
• Also, each project must develop, agree and implement a
comprehensive set of Change Control Processes
Learnings from
Past projects
Project Management
Information Systems
Change
Request
Database
BSBPMG501A Manage Project Integrative Processes
Change
Control
Procedures
Project
Sponsor
Project
Management
Office
Experience
Adapted from PMBOK 4th Edition
4.5 Perform Integrated Change Control
• Tips for strong Change Control  All Change Requests must be documented
 Do not automatically approve all Change Requests for impact
assessment
 Assessing the impact of Change Requests can impact Time
and Cost
 Keep a log of all Change Requests and the associated
impacts and approve/reject decision
 Whenever a Change Request is approved, automatically
seek approval for new baselines for Time, Cost and Scope
The later a Change is addressed, the greater the impact to Time, Cost and Risk
Adapted from PMBOK 4th Edition
BSBPMG501A Manage Project Integrative Processes
Example Change Control Processes
Strengths
•
Includes assessment of
impact
•
Explicit approval required
by Steering Committee
Weaknesses
•
Need decision point prior
to assessing impact
•
How often are changes
reviewed?
•
Is there a change log?
Adapted from ePM Book
BSBPMG501A Manage Project Integrative Processes
Example Change Control Processes
Strengths
•
Includes review by PM
prior to assessment of
impact
•
Includes changes to
Plans
Weaknesses
•
Project Sponsor should
be involved in pre
assessment review and
final approval or rejection
•
How often are changes
reviewed?
•
Is there a change log?
Adapted from ICG Software
BSBPMG501A Manage Project Integrative Processes