Wide Area Workflow (WAWF) Demo
Defense Finance and Accounting Service
FGRRB Conference
DFAS eSolutions
Mark Edmunds (CTR)
June 2013
Integrity - Service - Innovation
Integrity - Service - Innovation
Wide Area Workflow (WAWF) Demo
 Invoice vs. COMBO vs. 2n1
 Batch File Information
 EDI/FTP Submissions






Contract Number Type
Contract Number Scenarios
WAWF Clause
Create from Template
Credit Amounts
Resubmitting Documents
 Change DoDAAC
 Other
 MRS Reports
 Questions
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Invoice vs. COMBO vs. 2n1

Invoice
Invoice
Invoice
 Unless LPO DoDAAC used, Invoice sent
directly to entitlement system

COMBO
 Invoice and Receiving Report created at
same time; using the same data
 Different routing paths to entitlement
system
•
•
COMBO - Invoice
Receiving Report
Invoice: Unless LPO DoDAAC used,
Invoice sent directly to entitlement system
Receiving Report: Requires government
acceptance prior to being routed to
entitlement system
COMBO - RR
 Interface into entitlement system
separately

2n1 (Services Only)
 Invoice and Receiving Report created at
same time; using the same data
 Invoice and RR travel together; transmitted
to entitlement system after approval by
government official
 No functionality to approve for lesser
amount – Approve or Reject
 Considered an ‘Approved Invoice’
Invoice/RR
2n1
Batch File Information (EDI/FTP Submission)
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Batch File Information (EDI/FTP Submission)
Technical Support Provided by:
Joint Interoperability Test Command (JITC)
(520) 538-1925
- Extremely helpful resource
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Batch File Information (EDI/FTP Submission)
After Login:
Detailed instructions regarding
specific data layout and
business rules for FTP and EDI
Batch File Information (EDI/FTP Submission)
Contract Number Type
 Contract Number Type is not a ‘mandatory’ field
 If entered, certain edits are applied to other data elements
Contract Number Scenarios – What data goes where??
-XXXX
WAWF Clause
 Contracts contain guidance to assist with the data entry
requirements for WAWF transactions
WAWF Clause
 Contracts contain guidance to assist with the data entry
requirements for WAWF transactions
Create from Template
 Previously submitted WAWF documents can be used as a
template for new WAWF transactions
 Contract/Delivery Order/Transaction Type must be the same
 If known, specific Invoice and/or Shipment Number can be entered
Create from Template
 Select a previously submitted document to be used as a
template
 Data from template document populates new document;
including Line Item data
 Unique Invoice Number and/or Shipment Number must be
entered on newly created transaction
Credit Amounts
 WAWF allows for certain document type to contain
negative CLINs, as long as the Invoice Total is positive
Negative CLIN Allowance
Invoice
Invoice Fast Pay
Invoice as a 2-in-1
Construction Payment Invoice
Commercial Item Financing
Performance Based Payment
Progress Payment
Receiving Report
Invoice and Receiving Report (Combo)
Invoice and Receiving Report (Combo) Fast Pay
Reparables Receiving Report
Invoice and Reparables Receiving Report (Combo)
Cost Voucher
Non Procurement Instruments (NPI) Voucher
Grant Voucher
Navy Shipbuilding Invoice
Navy Construction/Facilities Invoice
Telecom Invoice (Contractual)
Miscellaneous Payment
Telecom Invoice (Non-Contractual)
MOCAS
Neg Qty Neg Price
No
No
No
No
No
No
No
No
N/A
No
No
No
No
No
No
No
N/A
Yes
Yes
Yes
No
No
No
No
No
Yes
Yes
N/A
CAPS-W
Neg Qty Neg Price
No
No
No
No
No
No
No
No
No
Yes
No
Yes
N/A
Yes
No
No
No
No
No
No
No
No
No
No
No
Yes
No
Yes
N/A
N/A
No
Yes
No
Yes
No
No
No
No
Yes
No
No
IAPS-E
Neg Qty Neg Price
No
No
No
No
No
No
No
No
No
Yes
No
Yes
N/A
Yes
No
No
No
No
No
No
No
No
No
No
No
Yes
No
Yes
N/A
N/A
One Pay
Neg Qty Neg Price
No
No
No
No
No
No
No
No
Yes
Yes
Yes
No
No
No
No
No
No
No
N/A
No
No
No
No
No
No
No
No
Yes
Yes
N/A
No
No
Yes
No
Yes
No
No
No
Yes
EBS
Neg Qty Neg Price
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
No
Yes
Resubmitting Documents
Resubmitting Documents
 Clicking:
 ‘Change DoDAAC’
• In addition to data on other Tabs, allows for routing DoDAACs on Header
tab to be changed
• Certain restrictions regarding Pay Office DoDAAC
• Allows for data to be changed and resubmitted
 ‘Resubmit?’
• Allows for data to be changed and resubmitted
MRS Reports
 GAMs have the functionality to request Management
Reporting System (MRS) Reports
4/13/2015
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MRS Reports
 MRS Report Request Screen – Selection Options
 Format – DOC, XML, TIFF, PDF, XLS, CSV
 Frequency - Daily, Weekly, Monthly, Qtrly
 CAGE – multiple codes available to be selected
4/13/2015
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DLA Energy
 First 6 positions of the Contract Number and Pay Office
DoDAAC dictates whether the vendor has access the
Energy transaction types
 SPE600
 SP0600
 SPE601
4/13/2015
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DLA Energy
 Transaction type selection as compared to previous slide:
4/13/2015
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Questions
Integrity - Service - Innovation