• OFFICE OF HOUSING AND COMMUNITY DEVELOPMENT
• REPARING FOR HUD MONITORING
Monitoring Announcement Letter
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Please review the attached exhibits:
22-3 FHEO HOME
22-6 FHEO
24-1 Lead
7-2 Overall Management
7-3 Rehab Files
7-20 Financial
7-13 HOME Match Requirements
Handbook 6509.2
CHAPTER 7
HOME INVESTMENT PARTNERSHIP PROGRAM
(HOME)
HOME INVESTMENT PARTNERSHIPS PROGRAM (HOME)
APPLICABILITY. This chapter provides guidance for
conducting in-depth monitoring of the HOME Program.
Participating Jurisdictions (PJs) are permitted to use HOME
funds for four basic types of programs: a) homeowner
rehabilitation; b) homebuyer assistance; c) rental housing
production; and d) tenant-based rental assistance (TBRA).
7-2 PREPARING FOR MONITORING
7-3 PRE-MONITORING OVERVIEW QUESTIONS.
7-4
FILE SELECTION AND SAMPLING
A. Where feasible, initial file selection should be made using a
random selection method.
B. The reviewer would consider adding more files to this
selection in order to:
C. The reviewer may also add files to the selection from any
project that the HUD reviewer has reason to believe may have
compliance problems or that is substantially different in terms
of size, complexity, or other factors from other projects the PJ
has undertaken.
What could go wrong?
Exhibit 7-2
Guide for Review of Overall Management Systems
A. OVERALL MANAGEMENT
B. PROGRAM PROGRESS, REPORTING AND OVERSIGHT
24 CFR 92.500(d)(1)(B)], [24 CFR 92.504(a)]
C. WRITTEN AGREEMENTS
[24 CFR 92.504(c,b)]
D. HOME SUBSIDY -minimum HOME investment requirement
of 24 CFR 92.205(c) and the maximum HOME investment
requirement of 24 CFR 92.250(a)
E. HOME AFFORDABILITY REQUIREMENTS -Is the PJ using the
current HOME income limits issued by HUD for its HOMEassisted programs
[24 CFR 92.252(a) and 92.254(a)(3)]
F. PROPERTY STANDARDS - Does the PJ have procedures
that ensure that all HOME-assisted units meet applicable
property standards at completion and, if applicable,
throughout the period of affordability pursuant to 24 CFR
92.251
G. OTHER REQUIREMENTS - 24 CFR 92.351
H. RECORDKEEPING - [24 CFR 92.508]
I SEEN MOST OF THIS STUFF AROUND
THE OFFICE
• CITY OF CLARKSVILLE
DOWN PAYMENT ASSISTANCE PROGRAM
• CITY OF CLARKSVILLE, PURCHASING POLICY AND PROCEDURES
• Office of Housing and Community Development Rehabilitation
Specifications
• City of Clarksville Office of Housing & Community
Development Homeowner Rehabilitation Program
• Administrative Policy
• CDBG/HOME LOAN GUIDELINES
• City of Clarksville Owner Occupied Housing Rehabilitation
Program Contractor Handbook
I NEED A GOOD PLAN- I NEED TO
CONSOLIDATE ALL MY POLICIES AND
PROCEDURES
ANTICIPATE
COORDINATE
&
VERIFY
Where have I heard that before?
We do great work, what more do they want?
2012 HOME Monitoring
• Administrative Manual covers a lot of the items under
review
• Gave me a chance to go over the program with staff
• Verify latest editions and renditions are being used
• Title 24 Part 570 (24CFR 570) & Part 92 (24 CFR 92)of the
Code of Federal Regulations are used throughout the
manual
• Get to use our mission statement
• Staff duties and responsibilities are covered
• Overall it was a great learning experience