Pack and Troop Annual
Program Planning Conference
& Crew Officer’s Seminar
2010 Program Launch
Burlington County Council,
Boy Scouts of America
Why Planning?
• “We don’t plan to fail, we fail to plan”
• Planning enhances better results.
• Important training element in all BSA
courses.
The Annual Planning Conference &
Crew Officer’s Seminar
Scheduled meeting of unit
leadership to determine the
program for that unit in the
upcoming year
The Annual Planning Conference &
Crew Officer’s Seminar
Includes:
Monthly Themes/Meetings
Activities/Outings
Award Events
Budget
The Outline
1.0 Do your homework!
1A. Gather Calendar Items
1B. Review resources!
1C. Review advancement status
1D. List goals
1E. Review Program Features
2.0 Get Youth Input
3.0 Conduct Annual Planning
Conference/Crew Officer’s Seminar
4.0 Inform Everyone
1A Gather Calendar Items
Calendars
District & Council
Community Announcements
School Calendar
Charter Organization Calendar
1B Review Resources
BSA Planning Resources:
• Boy’s Life
• Scouting Magazines
• Leader’s Handbook
• Youth Handbook
• Junior Leader Handbook
• Den & Pack Resource Guide
1C Review Scout/Venturer Status
Scout/Venturer Ages
Review status of
Advancement/Award
What basic skills are needed?
What are the required Merit Badges for
the Scouts?
1D List Goals
Centennial Quality Award Program
Other Awards
Service Projects
Summer Camp
Unit Membership
Special Weekend Events
Equipment
Advancement/Awards & Recognitions
1E Review Program Feature
Round Tables
Troop Resource Guide (36 sample
monthly themes and programs)
Venturing Leader Manual
Den & Pack
Resource Guide
(new for 2010)
2.0 Get Youth Input (Troop)
Ask patrol leaders to seek ideas from his
patrol on programs, likes and dislikes.
Patrol Leader’s Council (PLC) plans the
program
Scoutmaster prompts them:
What do they want to do, Where they want to
go, etc.
Discuss troop goals
Review resources
2.0 Get Youth Input (Crew)
Crew Officers use the Activity Interest
Survey to gather members interests
Crew Officers plan the program
Advisor prompts them:
What do they want to do, Where they want to
go, etc.
Discuss Crew goals
Review resources (Program Capability Inventory)
3.0 Conduct Annual Planning
Conference
Who Attends?
Committee Chairman
Committee Members
Charter Organization Representative
Scoutmaster/Cubmaster/Advisor
Assistant Scoutmasters/Den
Leaders/Associate Advisors
Youth (Troop - SPL) (Crew – President & Officers)
Unit Commissioner/
District Representative
3.0 Conduct Annual Planning
Conference
Look for date conficts.
Watch for conflicts in personal calendars with active
troop committee members.
Include your Charter Organization Representative
and be sure that he/she has a copy of the plan.
3.0 Conduct Annual Planning
Conference
Things to remember:
Monthly activities
Recruiting Events
Fundraising Dates/Deadlines
Crossovers
District & Council Events (Camporees,
Cub Scout Camp, Klondike)
3.0 Conduct Annual Planning
Conference
Finances & Budget - Costs
Charter Fees
Boy’s Life Fees
Activity Fees
Trailer costs
Activity “Class B” Uniforms
And so on as per goals and activities
3.0 Conduct Annual Planning
Conference
Finances & Budget - Income
Evaluate past fundraisers
Ease
Time
Income
Unit Money-Earning Guidelines
(www.bccbsa.org – Resources > Forms > General)
Examine new opportunities
Estimate Income
Unit Money-Earning Guidelines
4.0 Communicate the Plan
Finalize the written unit calendar
Communicate, communicate and
communicate!
Planning not complete until all impacted
parties have been informed of the plan.
Things may change, but a plan is still an
important and valued tool for the well run
program!
Review
1.0 Do your homework!
1A. Gather Calendar Items
1B. Review resources!
1C. Review advancement status
1D. List goals
1E. Review Program Features
2.0 Get Youth Input
3.0 Conduct Annual Planning
Conference/Crew Officer’s Seminar
4.0 Inform Everyone
Questions