Library Tutorial for
Life Science Honours Students
Kenneth Lim
slblekk@nus.edu.sg
2 & 3 Jul 2013
With acknowledgements to
NUS Libraries EndNote Team
Outline
• Services for Honours Students
• Overview of online databases for Life Sciences
• Plagiarism and Citations
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
• Guides and Tips
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Loan Entitlement for Honours Students
30 items
28 days
3 renewals
How do I Borrow a Book?
FAQ: http://libfaq.nus.edu.sg/a.php?qid=79581
http://www.battenkillbooks.com/wp-content/uploads/2011/10/stack_of_books21.jpg
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Services for Honours Students
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Document Delivery Service (DDS)
• Request journal articles, book chapters or
conference papers that are not available in NUS
Libraries
• Accessed via E-Forms
•
•
•
•
Cost borne by NUS Libraries
Limited to 3 requests
Requires approval by your Supervisor
Checking of request status
FAQ: http://libfaq.nus.edu.sg/a.php?qid=10117
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Recommended Online Resources
Type of Information
Recommended E-Resource
Multi-disciplinary Bibliographic Databases
Web of Science / Scopus
Biomedical & Life Sciences
BIOSIS Previews
Animal Biology & Taxonomic Reference
Zoological Record
Medicine, Dentistry, Pharmacy, Healthcare
& Life Sciences
PubMed (MEDLINE)
Experimental Protocols and Videos
Wiley Current Protocols
JoVE
(Journal of Visualized Experiments)
Chemical Substance Structure
/ Properties & Reaction Searching
Reaxys / SciFinder
Newspaper Articles / Local Content
Factiva / PERIND / NewspaperSG
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Online Database Guides & Resources
• Biological & Life Sciences Subject Guide
http://libguides.nus.edu.sg/biology
• PubMed Resources
http://www.nlm.nih.gov/bsd/disted/pubmedtutorial/
• Web of Science / BIOSIS Resources
http://science.thomsonreuters.com/training/wos/
http://science.thomsonreuters.com/training/biosis/
• Scopus Resources
http://help.scopus.com/Content/h_tutorials.htm
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Plagiarism
• What is Plagiarism?
•
A piece of writing that has been copied from someone
else and presented as being your own work.
The American Heritage Dictionary of the English Language (4th Ed.)
•
The act of taking someone’s words or ideas as if they
were your own.
• Avoiding Plagiarism
•
CIT Preventing Plagiarism site
http://www.cit.nus.edu.sg/plagiarism-prevention/
•
Proper citation of information sources
•
turnitin software
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Citations & Bibliography
Two places to cite the references you have used:
• within a sentence (in-text citation)
In-text Citation
Herring and Paolillo (2006) found that the genre of a web entry, rather
than the gender of the writer, affects the style of writing.
• at the end of the document (bibliography/references)
Bibliography/Reference
Herring, S. C., & Paolillo, J. C. (2006). Gender and genre variation in
weblogs. Journal of Sociolinguistics, 10(4), 439-459.
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Bibliographic Management Software
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EndNote Online Guide
http://libguides.nus.edu.sg/endnote
http://libguides.nus.edu.sg/endnote
Introduction to EndNote
A software that:
• stores and organises references from
many sources
• inserts these references into a Word
document, and
• automatically formats your
references according to a predefined
citation style
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New In EndNote X6
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EndNote vs EndNote Web
25,000
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EndNote Workflow
1. Create an EndNote Library
2. Add references to the EndNote Library
3. Manage references: using groups & finding duplicates
4. Insert references in MS Word (Cite While You Write)
5. Change citation style and edit preferences
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Installing EndNote for PC
http://libguides.nus.edu.sg/endnote
For installation issues, contact NUS IT Care
Tel: 6516-2080, Email: itcare@nus.edu.sg
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Installing EndNote for Mac
Email software administrator for instructions
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The EndNote Library
Contains all your references. No limit to number of
references, but <100,000 is recommended
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Step 1: Create an EndNote Library
a.
b.
c.
d.
Hands-on
All programs > EndNote > EndNote Program
File > New
Filename: Test (*.enl)
Save
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Step 2: Add References to the Library
Direct
Export
Import
Text File
Online
Search
Import
PDF
Manual
Inputting
EndNote
Library
MS Word
Cite While You Write
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Method 1: Direct Export
Export references directly from database
a. At the database, select the records you want
b. Save, output, export or send to EndNote
(Look for “RIS format”)
c. Click Open to transfer records to your EndNote
library
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Method 1: Direct Export (WOS)
1. Mark the records
2. Click on EndNote
Method 1: Direct Export (PubMed)
1. Mark the records
2. Send to>Choose
Destination>Citation Manager
Method 1: Direct Export (FindMore)
Method 2: Import .txt File
Used when references cannot be exported to EndNote.
Very few databases e.g. Factiva
a. At the database, select the records you want
b. Export text (.txt) file and save on desktop
c. In EndNote, go to File > Import
d. Browse and select the .txt file
e. Select Import option > Other filters
Which filter to use?
http://libguides.nus.edu.sg/content.php?pid=96551&sid=3508846
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Method 3: Online Search
NATL
Search free databases (e.g. PubMed) and library
catalogues (e.g. LINC, Library of Congress)
a. Go to Online Search Mode > More
b. Select a free database or catalogue, e.g. NATL U of
Singapore
c. In the online search pane, search by exact title of book
or conference proceeding
d. Copy the reference to Local Library Mode
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Method 3: Online Search
1. Click on Online Search Mode (Temporary Library)
Search by the exact title
2. Select more
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Method 4: Import PDF Files
Extracts references from PDF files
PDF must contain a Digital Object Identifer (DOI) and is
not a scanned document.
Steps:
a. In EndNote, go to File > Import
b. Choose either file or folder, and change Import
Option > PDF
Note: If the author, title, journal, etc, fields are not
auto-populated, the PDF could be of the wrong
format or have an incorrect DOI
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Method 4: Import PDF Files
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Method 5: Manual Inputting
Link to the video: http://youtu.be/30u5_b9d5D4
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Step 3: Duplicate References
To set criteria:
• Edit > Preferences > Duplicates
To find duplicates:
• References > Find Duplicates
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Managing References: Custom Groups
Create folders to group (categorise) references
Go back to All References.
Select references and drag into custom group. Alternatively,
right click on the references > Add References To > My Groups
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Managing References: Smart Groups
Automatically group references based on your search
1
criteria, e.g.: author/year/title
contains/is/word
2
begins with…
Note: Any references added to EndNote will be
automatically filed in the group, with immediate
effect
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Attaching Files to References
To set criteria:
• References > File Attachment > Attach Files
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Step 4: Cite While You Write (CWYW)
• Use MS Word to insert citations into your paper
• Create a paper with properly formatted references,
bibliography, figures & tables
• Tip: Do NOT edit the citations and bibliographies in
Word. Edit the reference in the EndNote Library only
• Tip: To locate citation and bibliography fields, change
the MS Word’s Field Shading option
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EndNote Tab & Field Shading
If EndNote is properly installed, you will see the EndNote
tab in Word
After you add references, Field shading shows up as text
highlighted in grey.
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Setting for Field Shading in Word
Top left corner: Drop down arrow > More Commands >
Advanced > Show document content > Field shading >
change to “Always”
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Inserting Citations
Method 1: Find Citation
a.
EndNote X6 tab:
Insert citation > Find Citation
b.
Search for a word in any field (e.g. title, author)
c.
Select the references that you want to insert into
your paper
Method 2: Insert Selected Citation(s)
a.In EndNote library, select a citation
b.Go to Word and place cursor at insertion point
c.Click on Insert Citation > Insert Selected Citation(s)
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Editing Citations & References
Edit & Manage Citation(s)
E.g. add page numbers, exclude
author, exclude year
Edit Library Reference(s)
Place cursor in the citation, click
on Edit library references and
make the necessary changes.
Next, click on Update citations
and bibliography
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Change Style & Create a Bib Section
To change the citation style
EndNote X6 tab:
Click on Style > Select Another Style…
To create bibliography section*
a. Bottom right corner of Bibliography
group > Layout > Bibliography title
b. Type References (or Bibliography)
*The bibliography section appears only when you
insert a citation
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Convert to Plain Text
Before sending documents to a publisher, remove the
field codes used for EndNote citations because they
may interfere with publisher’s layout programs
EndNote X6 tab > Bibliography Group > Convert
Citations and Bibliography > Convert to Plain Text
A copy of the Word document will be created with no
field codes
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Outline
• Services for Honours Students
• Overview of online databases for Life Sciences
• Plagiarism and Citations
• Introduction to bibliographic software & EndNote
• Adding references to your library
• Managing references: groups & duplicates
• Cite While You Write
• Backing up
42
Export Travelling Library
Exports all the references used in Word document to
another (or new) library
• EndNote X6 Tab > Tools Group > Export to EndNote
> Export Traveling Library
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Backing Up Library (1)
Method 1: Save a Copy
Creates an exact copy of the library  xxx Copy.Data
and xxx Copy.enl
• File > Save a Copy…
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Backing Up Library (2)
Method 2: Compress Library
Saves the .enl file and .Data folder into one compressed file
• File > Compressed Library (.enlx)
• To restore: File > Open > Open Library…
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More Information on EndNote
EndNote LibGuide
EndNote X6 User’s Guide
Endnote Training YouTube Channel
EndNote Updates
Output Styles
Connection Files
Microsoft Word Templates
Frequently Asked Questions
Contact NUS Libraries’ EndNote team: askalib@nus.edu.sg
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Library Proxy Stem/Bookmarklet
NUS Libraries Proxy Stem
http://libproxy1.nus.edu.sg/login?url=
e.g. Prefix a URL with the NUS Libraries Proxy Stem
http://www.springerlink.com/content/e440n0431724460v/
http://libproxy1.nus.edu.sg/login?url=http://www.springerlink.c
om/content/e440n0431724460v/
Installing the NUS Libraries Proxy Bookmarklet:
FAQ: http://libguides.nus.edu.sg/content.php?pid=199108&sid=1665223
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Accessing Full-Text via Google Scholar
Setting up NUS Libraries access in Google Scholar :
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260648
Alternate direct link:
http://scholar.google.com/schhp?hl=en&inst=13660462560571941651
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Accessing Full-Text via PubMed
Setting up NUS Libraries access in PubMed:
FAQ: http://libfaq.nus.edu.sg/a.php?qid=260692#.US2nFFeQg8k
Direct link:
http://libproxy1.nus.edu.sg/login?url=http://www.ncbi.nlm.nih.gov/pubmed?
myncbishare=nuslib&holding=isgnuslib_fft
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