Stakeholder Analysis
Public Sector Improvement Facility
Project Resources
What is a Stakeholder?
• Any individual, group or institution who is
affected by a project in a positive or negative
way; or
• Any individual, group or institution that has an
interest (or stake) in the project
PSIF Project Resources
Stakeholder Analysis
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Why Analyse Stakeholders?
• Understand your clients/beneficiary interests,
needs and capabilities
• Clarify all groups that might have an interest in a
project or project concept
• Identify potential opportunities and threats to
project implementation
• Determine the extent to which certain groups
should participate in project planning,
implementation and evaluation
PSIF Project Resources
Stakeholder Analysis
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Steps in Analysing Stakeholders
1.
2.
3.
4.
5.
6.
Identify important stakeholders and their interests
Assess the power and influence of stakeholders in
relation to the project
Determine appropriate project response to each
stakeholder/group
Plan which stakeholders will participate in the project
cycle, when and how
Start to identify risks from stakeholders
Develop strategy for building participation and
stakeholder commitment.
PSIF Project Resources
Stakeholder Analysis
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Prepare a Stakeholder Matrix
Stakeholder
Interest
Impact
S.1
S.2
S.3
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Stakeholder Analysis
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Who are the Stakeholder Groups?
Checklist for Stakeholders
1. Have all stakeholders been listed?
2. Have all potential supporters and
opponents of the project been listed?
3. Have gender issues been considered?
4. Are new stakeholder groups likely to
emerge as an outcome of the project?
PSIF Project Resources
Stakeholder Analysis
Stakeholder
S.1
S.2
S.3
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What are the interests of
each Stakeholder/Group?
Interests of each Stakeholder
1. What are their expectations?
2. What benefits will they accrue?
3. What resources will they commit (or
avoid committing) to the project?
4. Do they have other interests that might
conflict with the project?
5. How do they regard other stakeholders
on the list?
PSIF Project Resources
Stakeholder Analysis
Stakeholder
S.1
S.2
S.3
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What is the potential for each
Stakeholder to affect the project?
Potential Impact
of Stakeholder
How?
Stakeholder
S.1
Positive (+)
Negative (-)
Unknown (?)
S.2
S.3
PSIF Project Resources
Stakeholder Analysis
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Factors to Consider in Assessing
Stakeholder Power and Influence
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•
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•
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•
•
•
Legal or statutory authority
Authority of leadership
Control of strategic resources
Possession of specialist knowledge
Negotiating position & ability to influence other
stakeholders
Social economic and political status
Formal/Informal links to other stakeholders
(including role as “gatekeeper”)
Degree of dependence on other stakeholders
PSIF Project Resources
Stakeholder Analysis
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Determine the level of involvement
of each stakeholder
Will they be:
•
•
•
•
Provided information or informed
about the project only?
Actively consulted on project
matters?
Partners in managing the project?
Informed
Controlling and directing the
project?
Controlling
PSIF Project Resources
Stakeholder Analysis
Consulted
Partners
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Determine the stage at which each
stakeholder will become involved
Will they be involved in :
•
The needs assessment for the project?
•
The project planning?
•
Project implementation? If so how?
•
Project monitoring and evaluation?
PSIF Project Resources
Stakeholder Analysis
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Develop a participation matrix
Participation
Type
Stage
Inform
Consult
Partner
Control
Needs
Assessment
Planning
Implement
Monitoring &
Evaluation
PSIF Project Resources
Stakeholder Analysis
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