Tennessee PTA
Reflections 101
Presented by: Ivelisse Castro
Debbie Waggoner
Tennessee PTA Summer Leadership
2013
*Adapted from PTA Reflections 101 2013 Convention Ohio , National PTA Reflections Committee
2013 – 2014 Theme:
Believe, Dream, Inspire
“My inspiration for the theme came from my
experience
in competitive sports.
I hope that students across the country will strive to
make their dreams become a reality.”
-Julie Lampert,
Waverly Park PTA, NY
Participation in the arts…
All children deserve opportunities to
explore and be involved in the arts.
 Levels the playing field for underserved students.
 Develops the whole-child.
 Nurtures creativity and teamwork.
 Connects family, schools, and communities.
1.0
Today you will learn about…
1. PTA Reflections®
2. Program Planning and Organizing Your Team
3. Promoting Reflections
4. Program Rules and Eligibility
5. Reflections Program Structure
6. Preparing Your Entries For The State Level
8. Wrapping Up
About PTA Reflections®
Since 1969, the Reflections program has
allowed millions of students
to explore their artistic talents in an
educational way.
“The cultural arts are happiness. Happiness is
drawing, dancing, finger painting. Happiness is
modeling with clay, making music or a poem,
performing a play.”
-Mary Lou Anderson, founder of National PTA’s
Reflections Program
Additional Opportunities
Tennessee PTA – Arts in Education Grants
• Applications Available at www.tnpta.org
• Applications Due to the State Office March 1, 2014
(this was made available to through Wal-Mart)
Mary Lou Anderson Reflections Arts Enhancement Grants
• Applications Available January 6, 2014 at www.PTA.org/Reflections
• Applications Due March 14, 2014
Chapter 2
Program Planning
and
Organizing Your Team
Roles and Responsibilities
 Create a committee
 Establish a timeline
 Communicate with other PTA leaders
 Represent your Local PTA at statewide
arts-related events
Recruiting Volunteers
• Announce planning
meetings, ask school leaders
to make recommendations,
extend personal invitations
• Utilize your student leaders
• Consider school staff
• Assign specific tasks to
volunteers without requiring
their attendance at planning
meetings
• Cultivate community arts
professionals
Recruiting Judges
Sources may include working arts
professionals or arts students in
local arts organizations, companies
and colleges.
Examples:
• Newspaper Editors/Arts Reviewers
& Local TV News Producers
• College/university Professors,
Graduate Fellows, Undergraduate
Students
• Never use a parent or teacher in
your school for judging
Chapter 3
Promoting your Reflections Program
Tennessee PTA Reflections
•
We have National PTA
winners every year.
Xin Ju
“Different Yet Connected”
Visual Arts / Middle School Division
Houston Middle School PTA
Germantown, TN
This art work was on display at the National PTA Convention, Cincinnati, Ohio 2013
Ideas for Promoting Reflections
Students & Families
Teachers & Administrators
Host assembly
Visit staff meetings
Provide morning
announcements
Link Reflections to
curriculum
Plan awards ceremony
with school leaders
Hang posters and flyers
Community
Serve as judges
Exhibit artwork
Donate
Post info on websites
Provide media coverage
Post a blog/newspaper
article
Post announcements on
bulletin boards
Use Facebook/Twitter
Appoint student leaders
Chapter 4
Program Rules and Eligibility
Understanding Program Rules
PTA Units often participate in one or more arts categories
Students often participate in many or all arts categories
• General Participation Rules
• Arts Category Rules
• Student Eligibility and Entry Guidelines
It is very important to understand General and Category Rules.
This information can be found on the Tennessee PTA website – www.tnpta.org
Summary of Rules and Eligibility
• Students must be affiliated with a PTA/PTSA in good standing, as
determined by Tennessee PTA
• Students may submit entries in more than one arts category
• Artwork must be original and created for the purpose of this contest and
this
year’s theme
• Only one student may create the work and be recognized as the award
recipient, but other students may appear in the artwork itself
• General participation, specific arts category and Special Artist Division rules
must be followed at all levels
Tennessee PTA/PTSA's
in Good Standing
To be in “Good Standing” with Tennessee PTA:
1. You must submit a current membership report, along with
general membership dues paid by December 1, 2013
2. You must have current Bylaws, approved by Tennessee PTA
1. You must show the date your PTA bonding/liability insurance
was paid, with check number.
Sample Student Entry Form
Chapter 5
Reflections Program Structure
Reflections Program Structure
1. Set your DEADLINE dates for turning in Reflection Entries. Check with your
Council for their deadline dates and set yours accordingly.
2. Collect your Reflection Entries, along with the original entry form and
participation form. Put forms inside a protective sleeves and attach to the
entry.
3. Sort your entries by category and have them ready for your judges.
4. When judging is complete, return your non-winning entries to the
students.
5. Be sure to recognize your winners and your judges.
6. Now it is time to prepare entries to move to the next level of judging.
Registering your Local Unit/Council Online
1. Go to:
http://www.pta.org/programs/ArtsinEducation.cfm?navItemNumber=510
2. Click on: National PTA Reflections Online Registration (yellow box)
3. Follow directions as you go through the process.
4. A webinar for Online Registration can be found at: www.tnpta.org
Chapter 6
Preparing your Entries for the
State Level
Entries Submitted to the State
1. The DEADLINE for Tennessee PTA Reflection Entries is January 15, 2014
2. Using the online system, forward all winning entries to the state level.
3. All entries sent to the Tennessee PTA State Office must include the original
artwork, original student entry form and participation form.
4. You must also include the “Total Participation Form” (total number of students
that participated, in each category)
5. You must also include the “Local Unit/Council Inventory Form” for all entries sent
to the state level.
6. Each Local Unit and Council may send up to five (5) entries for each category,
including the “Special Artist” category. You should send NO more than thirty-five
(35) entries total.
7. Please send original plus one copy of all Literature, Video Production, Dance and
Music Composition winners.
Ship/Mail entries to:
Tennessee PTA State Office
1905 Acklen Ave.
Nashville, TN 37212
Wrapping It Up
1. Verify that all paperwork is included before mailing entries to the state level.
2. The deadline for state entries is January 15, 2014
3. Don’t forget to thank your judges!
4. Celebrate with your students for accomplishments.
5. Thank your Principal, Teachers and Parent Volunteers
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