Tennessee PTA Reflections 101 *Adapted from PTA Reflections 101 2013 Convention Ohio , National PTA Reflections Committee 2014 – 2015 Theme: The world would be a better place if… The inspiration was… “Our world, because I care about it and wanted to know other kids’ ideas on how we could make it a better place.” - Mercedes Messer Puyallup, Washington Participation in the arts… All children deserve opportunities to explore and be involved in the arts. Levels the playing field for underserved students. Develops the whole-child. Nurtures creativity and teamwork. Connects family, schools, and communities. 1.0 Today you will learn about… 1. PTA Reflections® 2. Program Planning and Organizing Your Team 3. Promoting Reflections 4. Program Rules and Eligibility 5. Reflections Program Structure 6. Preparing Your Entries For The State Level 8. Wrapping Up About PTA Reflections® Since 1969, the Reflections program has allowed millions of students to explore their artistic talents in an educational way. “The cultural arts are happiness. Happiness is drawing, dancing, finger painting. Happiness is modeling with clay, making music or a poem, performing a play.” -Mary Lou Anderson, founder of National PTA’s Reflections Program Additional Opportunities Tennessee PTA Arts Enhancement Grants • Applications Available at www.tnpta.org • Applications Due to the State Office March 1, 2015 (this was made available through a grant from Wal-Mart) Mary Lou Anderson Reflections Arts Enhancement Grants • Applications Available January 5, 2015 at www.PTA.org/Reflections • Applications Due March 13, 2015 Chapter 2 Program Planning and Organizing Your Team Roles and Responsibilities Create a committee Establish a timeline Communicate with other PTA leaders Represent your Local PTA at statewide arts-related events Recruiting Volunteers • Announce planning meetings, ask school leaders to make recommendations, extend personal invitations • Utilize your student leaders • Consider school staff • Assign specific tasks to volunteers without requiring their attendance at planning meetings • Cultivate community arts professionals Recruiting Judges Sources may include working arts professionals or arts students in local arts organizations, companies and colleges. Examples: • Newspaper Editors/Arts Reviewers & Local TV News Producers • College/university Professors, Graduate Fellows, Undergraduate Students • Never use a parent or teacher in your school for judging Chapter 3 Promoting Your Reflections Program Tennessee PTA Reflections We have National PTA winners every year. Xin Ju “Different Yet Connected” Visual Arts / Middle School Division Houston Middle School PTA Germantown, TN This art work was on display at the National PTA Convention, Cincinnati, Ohio 2013 Ideas for Promoting Reflections Students & Families Teachers & Administrators Host assembly Visit staff meetings Provide morning announcements Link Reflections to curriculum Plan awards ceremony with school leaders Hang posters and flyers Community Serve as judges Exhibit artwork Donate Post info on websites Provide media coverage Post a blog/newspaper article Post announcements on bulletin boards Use Facebook/Twitter Appoint student leaders Chapter 4 Program Rules and Eligibility Understanding Program Rules PTA Units can participate in one or more arts categories •Dance Choreography •Film Production •Literature •Music Composition •Photography •Visual Arts •Special Artist (Division) Students can participate in any or all arts categories It is very important to understand General and Category Rules. • General Participation Rules • Arts Category Rules • Student Eligibility and Entry Guidelines This information can be found on the Tennessee PTA website – www.tnpta.org Summary of Rules and Eligibility • Students must be affiliated with a PTA/PTSA in good standing, as determined by Tennessee PTA • Students may submit entries in more than one arts category • Artwork must be original and created for the purpose of this contest and this year’s theme • Only one student may create the work and be recognized as the award recipient, but other students may appear in the artwork itself • General participation, specific arts category and Special Artist Division rules must be followed at all levels Tennessee PTA/PTSA's in Good Standing To be in “Good Standing” with Tennessee PTA: 1. You must submit a current membership report, along with general membership dues paid by December 1, 2014 2. You must have current Bylaws, approved by Tennessee PTA 3. You must show the date your PTA bonding/liability insurance was paid, with check number. Sample Student Entry Form Chapter 5 Reflections Program Structure Reflections Program Structure 1. Set your DEADLINE dates for turning in Reflection Entries. Check with your Council for their deadline dates and set yours accordingly. 2. Collect your Reflection Entries, along with the original entry form and participation form. Put forms inside a protective sleeves and attach to the entry. 3. Sort your entries by category and have them ready for your judges. 4. When judging is complete, return your non-winning entries to the students. 5. Be sure to recognize your winners and your judges. 6. Now it is time to prepare entries to move to the next level of judging. Registering your Local Unit/Council Online 1. Fill out the paper PTA Registration Form 2. Go to: www.pta.org/Reflections 3. Click on: National PTA Reflections Online Registration (yellow box) “Register Now” Button 4. Follow directions as you go through the process to enter information from your form. 5. A webinar for Online Registration may be found at: www.tnpta.org Chapter 6 Preparing your Entries for the State Level Entries Submitted to the State 1. The DEADLINE for Tennessee PTA Reflection Entries is January 9, 2015 2. All entries sent to the Tennessee PTA State Office must include the original artwork with the original student entry form. 3. You must also include the “Registration Form” (total number of students that participated, in each category) 4. You must also include the “Local Unit/Council Inventory Form” for all entries sent to the state level. 5. Each Local Unit and Council may send up to five (5) entries for each category, including the “Special Artist” division. Accordingly, you should send NO more than thirty-five (35) entries total. (Exception – when a local unit covers more than one school, then follow guidance for each school as if a local unit.) 6. Please send original plus one copy of all Literature, Video Production, Dance and Music Composition entries. 7. You must enter registrations using the online system, as well, and should enter student entry information for all entries advancing to state. Ship/Mail entries to: Tennessee PTA State Office 1905 Acklen Ave. Nashville, TN 37212 Wrapping It Up 1. Complete online registration and student entry form for advancing artwork. 2. Verify that all paperwork is included before mailing entries to the state level (Student Entry Form with the artwork, Registration Form and Inventory Form for your unit/council). 3. The deadline for state entries is January 9, 2015. 4. Don’t forget to thank your judges! 5. Celebrate with your students for accomplishments. 6. Thank your principal, teachers and parent volunteers. We are Always Here To Help You