Setting up File sharing, Personal
and Network Printers
Brent Murphy
Matt Griffin
Edwin Edwards
Chris Wyatt
Sharing Files and/or Folders in Vista
• 1) Using Windows Explorer, right-click the file
or folder you wish to share and select Share
from the shortcut menu. The File Sharing box
will then open.
Sharing Files and/or Folders in
Vista
• 2) Click the down arrow to see a list of users of
this computer. To allow everyone access,
select Everyone (all users in this list) and click
Add. (Alternatively, you can select an
individual user.) Whomever you add is
assigned the permission level of Reader.
Sharing Files and/or Folders in
Vista
• 3) To allow the users the right to make
changes to the folder, click the down arrow
beside Reader. There are three choices of
permission levels and the opportunity to
remove the user from the list of users.
Sharing Files and/or Folders in
Vista
• Permission Level • Description
– Reader
– Contributor
– Co-owner
– Can read, but not write, to the
contents of the folder and its
subfolders.
– Can write files and read existing
files, but cannot change existing
files put there by others. Applies
only to folder sharing.
– Has full control over the folder in
the same way the owner does,
but is not identified at the folder
owner.
Sharing Files and/or Folders in
Vista
• 4) Click Share and respond to the UAC box.
Then click done.
Troubleshoot Problems With Shared
Files and Folders on Vista
• 1) Open the Network and Sharing Center and
verify the following:
– File sharing is turned on
– If you want to share the Public folder to the network,
turn on Public folder sharing.
– If you want the added protection of requiring that all
users on the network must have a valid user account
and password on this computer, turn on Password
protected sharing.
– If you want to share a printer connected to this PC
with others on the network, turn on Printer sharing.
Troubleshoot Problems With
Shared Files and Folders on Vista
• 2) In the Network and Sharing Center, click
Manage network connections. In the Network
Connections window, right-click the network
connection icon, select Properties from the
shortcut menu, and respond to the UAC box.
In the Properties dialog box, verify that File
and Printer Sharing for Microsoft Networks is
checked.
Sharing Files and/or Folders in XP
• 1) In Window Explorer, right-click a folder and
select Sharing and Security from the shortcut
menu. Click If you understand the security
risks but want to share files without running
the wizard, click here. Select Just share the
folder and click OK.
Sharing Files and/or Folders in XP
• 2) Check Share this folder on the network. If
you want to allow others to change the
contents of the folder, check Allow network
users to change my files. Click Apply, and
close the window.
Sharing Files and/or Folders in XP
• Simple File Sharing is another option in
Windows XP.
• Although it is easy to use when you use it you
basically give full control to anyone you are
sharing the folder with. So essentially its you
give them all or nothing.
• This option is available in all versions of
Windows XP but is only able to be disabled in
Windows XP Professional.
Troubleshoot Problems With Shared
Files and Folders on XP
• 1) Open the Network Connections window,
right-click the connection icon (default name
is Local Area Connection), and select
Properties from the shortcut menu.
Troubleshoot Problems With
Shared Files and Folders on XP
• 2) Verify Client for Microsoft Networks and
File and Printer Sharing for Microsoft
Networks are both checked. If you don’t see
these items in the list, click Install to install
them. The Select Network Component Type
box appears. Select Client, click Add, and
follow the directions on-screen. When you’re
done, close all windows.
Tips In Using Shared Folders
• Allowing users full control of a folder might be
extending permissions beyond job
requirements. If some users require just readonly access, you can create a new group of
read-only users or you can assign read-only
permission to these individual user accounts.
Make certain users understand that data files
shared by others on the network should not
be copied to their local PC.
• If you need further control of the permissions
assigned a user or group, click Advanced on
the Security tab of a folder’s Properties box,
click the Permissions tab, select the user and
click Edit, select a user group and click Edit,
click OK when finished, and then click Apply
to apply the changes.
• When a folder is created, it is assigned certain
permissions of the parent folder. The best way
to change inherited permissions is to change
the permissions of the parent object.
Permissions set for the subfolder or file can
override inherited permissions. To know for
sure exactly which permissions for a file or
folder are in effect, see the Effective
Permissions tab of the Advanced Security
Settings box.
Things To Consider When Sharing
•
•
•
•
How much access do you really want to allow?
How long is access to the file needed?
How sensitive is the data?
Are additional copies needed?
Installing Printers
Using Vista
• 1) For a network printer, make sure the printer
is connected to the network and turned on.
For a wireless printer, turn on the printer and
set the printer within range of the PC. For a
parallel port or serial port printer, connect the
printer to the PC and turn it on.
Using Vista
• 2) In Control Panel, under Hardware and
Sound, click Printer. The Printers window
opens.
• 3) Click Add a printer. In the Add Printer
window that appears, select the type of
printer.
Using Vista
• 4) Vista searches for available printers.
– If Vista found printers not yet installed, it lists
them. Select the printer from the list and click
Next.
– If your printer is not listed, click The printer that I
want isn’t listed. You will then be able to point to
the port or IP address of the printer.
Using Vista
• 5) In the next window, you can change the
name of the printer, such as “INFO 450
Printer,” or leave the printer name as is. If this
printer will be your default printer, check Set
as the default printer. Click Next to continue.
Using Vista
• 6) To test the printer, in the next window, click
Print a test page. Click Finish to complete the
installation. Note that it’s always a good idea
to print a test page when you install a printer
to verify the installation works.
Using XP – Local Printer – using
FireWire, USB, PC Card, ExpressCard,
or wireless connection
• 1) Log onto the system as an admin. Begin the
installation by running the setup program that
came on the CD before you install the printer.
If you don’t have the CD, download from the
printer manufacturer’s website and then
execute that downloaded program.
Using XP – Local Printer – using
FireWire, USB, PC Card, ExpressCard,
or Wireless Connection
• 2) At some point, you will be told to connect
the printer. Connect it to the appropriate port,
or verify that the software for the wireless
connection on your PC is installed and the
wireless connection is enabled. If you have an
infrared wireless printer, place it in line of
sight of the infrared port on the PC. Finally,
turn on the printer.
Using XP – Local Printer – using
FireWire, USB, PC Card, ExpressCard,
or wireless connection
• 3) The setup program detects the printer. If Windows
launches the Found New Hardware Wizard, it should
close quickly. Cancel the wizard if it does not.
• 4) The setup program asks if you want this printer to be
the default printer. After selecting, the setup program
finishes installation.
• 5) Test the printer.
Using XP – Local Printer – using SCSI,
serial, or parallel ports
• 1) Plug in the printer to the port and turn on the
printer. Next, you must install the software via
the disk or from the manufacturer’s website.
• 2) Launch the setup and follow the directions on
screen. Alternatively, you can go to the Printers
and Faxes window, click on Add a printer, follow
the directions in the wizard.
• 3) Print a test page to verify correct installation.
Installing a Network printer
(Windows XP)
Preparation
• In order to install a network printer, you must
know your printer's Manufacturer, Model
Name, and IP Address.
• The Manufacturer and Model Name can be
found on the printer case, an example is HP
LaserJet 4000N .
• The IP Address can be found on a label
attached to the printer. An example of the IP
Address is 141.161.888.999.
Installing Network Printer XP
• Click on the Start
button, then click
Control Panel, then click
Printers and Faxes, then
click Add Printer.
Installing Network Printer XP
• A new Add Printer
Wizard window opens.
Click Next to start.
Installing Network Printer XP
• Select Local printer
attached to this
computer. Make sure
Automatically detect
and install my Plug and
Play printer is NOT
checked.
• Then click Next to
continue.
Installing Network Printer XP
• We will create a new port
for your network printer.
Select Create a new port.
• Beside Type of Port, click
on the down arrow, then
click on Standard TCP/IP
Port.
• Click Next to continue.
Installing Network Printer XP
• A new Add Printer Port
Wizard will open.
Click Next to continue.
Installing Network Printer XP
• You must now type your
printer's IP Address in
the Printer Name or IP
Address field.
• The Port Name will
automatically be
filled when you enter
the IP Address. Do not
change the Port Name.
• Click Next to continue.
Installing Network Printer XP
• IF YOU HAVE
PROBLEMS, then you will
see the screen on the
right. This means that the
IP Address for the printer
is NOT available on the
network. Select the Back
button and make sure you
entered the correct IP
Address. Check to see
that your network printer
is powered on and
displays a 'ready' status.
Installing Network Printer XP
• IF YOU DID NOT HAVE
PROBLEMS, Windows
XP will scan the
network to find your
printer's IP Address.
This may take a few
seconds. Select Finish to
continue.
Installing Network Printer XP
• You must now select
the printer's
manufacturer and
model. Windows XP
will automatically select
the
detected manufacturer
and printer driver.
Normally, you will not
have to change this
selection.
Installing Network Printer XP
• You will be prompted to
confirm the selected
printer driver. Make
sure Keep existing
driver is selected,
then click Next to
continue.
Installing Network Printer XP
• You will be prompted to
assign the printer a
Name. You can use the
default name, or add
more info to indicate
the printer location.
• Select Yes if you want to
use the printer as the
default
printer. Click Next to
continue.
Installing Network Printer XP
• You will be prompted to
share the network
printer. Do NOT share
the network printer.
• Click Next to continue.
Installing Network Printer XP
• You will be prompted
to print a test
page. Select Yes, then
click Next.
• Check your network
printer to make sure your
page printed. Select Yes
when prompted to
confirm a successful test
page.
• Click on the Finish button
to complete the Add
Printer Wizard.
Installing Network Printer XP
• Final Step
– If your test page printed, you have successfully
installed the network printer.
Sharing Printers
Sharing Printers
• 1) In the printer Properties box, click the
Sharing tab. Click Change sharing options. For
Vista, respond to the UAC box.
• 2) Check Share this printer. You now have the
option to control where print jobs are
rendered.
Sharing Printers
• 3) To make drivers for the printer available to
remote users using an OS other than Vista,
click Additional Drivers.
• 4) After the box opens, select x86 for 32-bit
systems, and x64 for 64-bit systems.
• 5) Click Apply and OK to finish.
Resources
• Andrews, Jean "CompTIA A+ 2009 In Depth".
Boston: Cengage Learning, 2010
• Michael Meyers: A+ Certification All-in-One
Exam Guide, Seventh Edition , Mc Graw
Hill. 2010
• http://uis.georgetown.edu/software/docume
ntation/winxp/winxp.network.printer.html