Use of Management Information System for
Effective Monitoring and Evaluation: the
Experience of the Millennium Challenge Account Lesotho
The 2nd Global Conference of the Development Assistance
Database (DAD) Community of Practice (CoP) 2011
Yerevan, Armenia
June 20 – 24, 2011
Mr. S. Mphaka
Mrs. M. Sefako
Mr. L.D. Mohlomi
Presenter’s Details
Name: Mr. Samson Mphaka
Institution: MCA-Lesotho
Designation: Deputy Chief Executive Officer
Presentation Layout
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Quick information about Lesotho
Overview of Lesotho Compact
Introduction: MCA-Lesotho MIS
Rationale and Purpose of MCA-Lesotho MIS
Process of Developing MIS
MIS Operational Set-Up
MIS Structure
MIS Reports
Executive Dashboard
Lessons Learnt
Conclusion
Quick information about Lesotho
World Map
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Official Name: Kingdom of Lesotho
Population : 1,806,823
Capital City: Maseru (pop. 500,880)
Official Languages: English and
Sesotho
 Religions: Christian, traditional
beliefs
 Land Area :30,350 sq km (11,718 sq
miles)
 Highest Point: Thabana-Ntlenyana,
5,199 m (11,424 ft) which is also
highest point in southern Africa
Overview of Lesotho Compact
Compact
Signing
28/07/2007
Total Funding:
EIF
Implementation
17/09/2008......................
US$ 362.5 Million
Compact
Close-Out
16/09/2013
THE COMPACT PROTOCOL
GoL
PIA
MCC
PIA
PIA
MCA
IEA
CONTRACT
MoHA
NID
PMU
MoLGC
Chief
Justice
Land
Reform
Civil
Legal
Reform
PIU
U&PU
WS
MWTW
WASCO
PIU
MoHSW
MA
HSS
MoYGSR
Centr.
Bank
Gender
Credit
Bureau
RWSS
WETLANDS
PIU
Post
Bank
Smart
Card
DRWS
DWA
HC
OPDs
Botsabelo
Complex
Introduction: MCA-Lesotho MIS
 Implementing Firm: Synergy International Systems Inc.
 Contract Effective Date: May, 2010
 Contract End Date: Oct, 2011
Rationale and Purpose of
MCA-Lesotho MIS
 Rationale:
 Efficient oversight regarding compact implementation
was a challenge
 Oversight was based on tedious manual methods only
 Need to link QDRP (WPs, PP, DFP, QFR, NR, ITT) and
other related reports
Rationale and Purpose of
MCA-Lesotho MIS...
 Purpose:
 Facilitation of programme management and oversight
 Water, Health and Private sector Development
 Facilitation of project management
 14 projects (i.e. 4 Water, 4 Health, 6 Private Sector
Development)
 Integration of the QDRP (WP, PP, DFP, QFR, NR & ITT)
and related systems
 Assisting timely reporting
 Support informed decision making
Presenter’s Details
Name: Mrs. ‘Mareitumetse Sefako
Institution: MCA-Lesotho
Designation: Monitoring and Evaluation Coordinator
Process of Developing MIS
Completed
Completed
Phase I
•Feasibility Study
•Envn. Definition
•System Specification
Base Phase
•System Development
In-Progress
•System Installation,
Testing & operation
•Capacity Building
•System Implementation
Phase II
Not Started
Phase III
•Technical Support and
Maintenance
Process of Developing MIS...
MIS Task Team
PIUs
A participatory process involving consultations to identify
Text
needs and expectations within MCA-Lesotho, IEs and PIUs
and continuous feedback through reviews at each level
MIS Operational Set-up
MS
Project
Sun Fin
System
MIS
GIS
User
Input
•M&E
•PIU
•IE
•Procurement
Presenter’s Details
Name: Mr. Litlhokoe Mohlomi
Institution: MCA-Lesotho
Designation: MIS Manager
MIS Structure
Procurement
M&E
Indicators
Compact
Performance
Financials
Four
Applications
MIS Structure...
 Six Modules:
 List: create & execute ad-hoc queries & present results as a list
 Report: generate reports using many criteria, presents data in
printable format
 Chart: filter and display data in chart form
 Map: filter and display data in map form
 My Portfolio: quick access to the sub-activities
 Executive Dashboard: multiple reports on one screen
MIS Reports
 Classified into two main groups
 Public View
 Designed to be used by all users who have access to the application
 Private View
 Designed to be used on the local PC only
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Reports can be organised interchangeably between the views
Can be exported to other programs such as PDF, Excel and Word
Can be viewed on the screen
Can be printed
MIS Charts
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Bar charts types
Pie charts types
Clicking on a bar or slice drills down to details
Different data categories can be selected using drop
down menus
Information Display by MAP
 A map can be used to show how an activity is
distributed throughout the country
 Can show how funds have been disbursed throughout
the country
Executive Dash Board
 Specific display of reports/information as per
Manager
 Created reports are grouped and displayed on one
screen display
 Executive dash board can be saved for
 Public view or
 Private view
Presenter’s Details
Name: Mrs. Mareitumetse Sefako
Institution: MCA-Lesotho
Designation: Monitoring and Evaluation Coordinator
Lessons Learnt
Pros
Your own footer
Cons
Your Logo
Lessons Learnt...
 Design & development is costly – timing is crucial i.e. MIS
development should start during the first Compact year
 Development process required a full-time champion
 Need for comprehensive needs assessment prior to
implementation is highly essential
 MIS compatibility with other systems is important hence
need for a detailed feasibility study
Lessons Learnt...
 MIS results in improved work-planning and progress
reporting e.g. linkages between activity planning and
financial planning
 MIS increases appreciation of the need for efficient
reporting at all levels
Conclusion
 MIS is a management tool that facilitates effective
programme and project oversight and management:
 It facilitates integration of data/information from various
sources and in different formats
 It is user friendly – Assists easy analysis of data/information
 It enhances display of results
 It supports timely and evidence-based decision-making
END