Weatherization Crew, Virginia
Weatherization Grant Application
Submittal Process
2012 NASCSP Orientation
and Mid-Winter Conference
February 2012
Erica Burrin, Nick Broussard, Michael Peterson, and Carl Saueressig
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Program Manager’s
Responsibility
• The Grantee Program Manager (PM) ensures that the
annual weatherization application is:
– Complete and accurate.
– Submitted on time.
– Revised as requested by DOE staff.
• The Grantee PM is DOE’s main contact.
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Application Schedule
• Grant guidance is usually released in November or
December.
– Section 2.3 describes the application package
requirements.
• Grantees must submit their WAP applications 60 days
before the date of approval by DOE.
• Approval dates vary.
• The PM drives the process.
– This is a significant undertaking, so start early!
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Grants.gov Electronic Application
• The annual weatherization application is submitted
electronically to the cognizant DOE Project Officer
through www.grants.gov.
• Grants.gov is a one-stop shop for finding, applying for,
and managing Federal grants.
• Several Grantees opt to use the Performance and
Accountability for Grants in Energy (PAGE).
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Application Instructions & Forms
• Grantees must prepare their applications in PAGE.
• The 2012 application instructions and required forms are
located at:
https://www.fedconnect.net/Fedconnect/PublicPages/
PublicSearch/Public_Opportunities.aspx
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List of Forms
• SF-424 – Application for Federal Assistance.
• SF-424A – Budget Information – Non Construction Programs.
• GO-PF20a – Budget Explanation for Formula Grants.
• DOE F540.2 – Weatherization Annual File Worksheet.
• DOE F540.5 – Weatherization Assistance Program –
Subgrantee Information.
• DOE F1600.5 – Assurance of Compliance Nondiscrimination
in Federally Assisted Programs.
• FA-CERTS – Certifications Regarding Lobbying; Debarment,
Suspension, and Other Responsibility Matters; and Drug-free
Workplace Requirements (check block 21 on the SF-42).
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Annual File vs. On-file Information
There are two narrative components of a
WAP application:
– Annual File.
– On-file information
(sometimes referred to as Master File).
• The Annual File is submitted each year.
• On-file information is submitted every 5 years at the
beginning of a new 5-year grant award.
– Grantees must list any revisions to their on-file information in
Section II.10 of the Annual File.
– Grantees are required to update their 2012 Monitoring and H&S
plans.
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On-file Information #1
The following information is
required:
• Eligible population (III.1).
– General description
(III.1.1).
– Priorities (III.1.3).
• Climatic conditions (III.2).
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On-file Information #1
Climatic conditions
(III.2)
• Include Heating
Degree Days.
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On-file Information #2
• Weatherization analysis of effectiveness (III.3.2.03).
– How the effectiveness of Subgrantee weatherization is assessed
(III.3.4/2.03.5).
– How productivity and energy savings among Subgrantees are
compared.
– How the comparisons are used to develop T&TA activities.
• Health and Safety (III.4).
– Permissible materials.
– Cost of materials.
– See WPN 11-6, “Weatherization Health and Safety Guidance.”
• Rental procedures (III.5).
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On-file Information #3
Program Management (III.6)
• Overview (III.6.1).
• Background (2.06.1)
- Organizational structure.
• Administrative expenditure limits (III.6.2).
• Monitoring (III.6.3).
• Training and Technical Assistance Approach (III.6.4).
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Annual File #1
The following information is required:
•
Grant application – Standard Form 424.
•
Budget – Standard Form 424A.
•
List of Subgrantees.
•
Production schedule.
•
Estimated energy savings.
•
Training, technical assistance, and monitoring activities.
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Annual File #2
• Leveraging activities.
• Policy Advisory Council.
• Hearings and transcripts.
• Adjustments to on-file information.
• Miscellaneous.
• Assurances and certifications.
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SF-424 Application for Federal
Assistance
The following information is
required within Section 8:
•Agency information.
•Main agency contact name and
information.
•Agency identifier information and codes.
•Short description of applicant’s project.
•Proposed project start and end dates.
•Estimated total funding amount.
•Date and signature of authorizing agency
representative.
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SF-424A Program/Project Information
1. Program/Project Identification No.
2. Program/Project Title:
The Weatherization Assistance Program enables low-income
families to permanently reduce their energy bills by making their
homes more energy efficient. During the last 32 years, the U.S.
Department of Energy 's (DOE) Weatherization Assistance
Program has provided weatherization services to more than
7.0 million low-income families.
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SF-424A Budget Information #1
• This section requires the following information:
– Grant Program Function or Activity (categories such as DOE,
state, etc.)
– Estimated unobligated funds.
– New or revised budget funds.
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SF-424A Budget Information #2
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SF-424A Budget Justification
Comparison
SF-424A
Budget
Worksheet
GO-PF20a
Form Budget
Explanations
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SF-424A Budget Justification
Comparison
SF-424A
Budget
Worksheet
GO-PF20a
Form Budget
Explanations
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DOE F540.2 Weatherization
Annual File Worksheet
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DOE F540.2 Weatherization
Annual File Worksheet
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DOE F540.2 Weatherization
Annual File Worksheet
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DOE F540.2 Weatherization
Annual File Worksheet
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DOE F540.2 Weatherization
Annual File Worksheet
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DOE F540.5 WAP –
Subgrantee Information
The following information is required for each Subgrantee:
• General agency contact information.
• Tentative allocation.
• Number of planned units to weatherize.
• Type of organization.
• Sources of labor.
• Counties served.
• Congressional districts.
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DOE F1600.5 Assurance of
Compliance Nondiscrimination
• Certifies that the applicant agrees not to discriminate in
its employment practices on the grounds of race, color,
national origin, sex, age, or disability.
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FA-CERTS
Certification regarding:
• Lobbying.
• Debarment, suspension, and related matters.
• Drug-free workplace requirements.
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Public Hearing Process #1
• Before submitting an application, a Grantee must provide
at least 10 days notice of a hearing and conduct one or
more public hearings to receive comments on a
proposed Grantee Plan.
• Notices may be distributed through newspapers, online,
and other public venues.
• In states with large geographic territories, hold multiple
public hearings or rotate the location around the state
each year.
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Public Hearing Process #2
The Grantee Program Manager:
• Presides over the public hearing.
• Outlines the Grantee Plan and notes any changes from
the previous year.
• Opens the public hearing to questions and responds to
them.
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Summary
• A Program Manager should start developing the annual
application as soon as possible after the release of the
grant guidance. This affords the most time to complete
the application by the target approval date.
• The Grantee PM is solely responsible for the application
and drives the process.
• The PM presides over the public hearing.
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Contacts:
• Erica Burrin: erica.burrin@ee.doe.gov
• Nick Broussard: nicholas.broussard@go.doe.gov
• Michael Peterson: michael.peterson@gov.doe.gov
• Carl Saueressig: carl.saueressig@go.doe.gov
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