Unit 4.1 UN SOP for reporting
Unit 4.1
UN SOP for reporting
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 1
Unit 4.1 UN SOP for reporting
Aim
The aim of this Unit is to provide
Military Experts on Missions with the
necessary information to understand
the UN operational reporting system,
its requirements and procedures in a
complex United Nations peace
operation.
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 2
Unit 4.1 UN SOP for reporting
Learning Outcome
On completion of this section, participants will
be able to:
• Identify the reporting requirements at strategic,
operational and tactical level in a United Nations
peace operation environment
• Understand and apply the general procedures
for report writing and submission in a United
Nations peace operation environment
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 3
Unit 4.1 UN SOP for reporting
Structure of Presentation
• The reporting requirement of the UN
Operational Reporting System
• General procedures for SITREP writing
and submission
• The work of information centers
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 4
Unit 4.1 UN SOP for reporting
The Reporting Requirement of the UN
Operational Reporting System
Security Council
STRATEGIC
Secretary General
UN Secretariat
DPKO
Head of Mission
OPERATIONAL
Mission Headquarters
& Leadership Team
Component Heads
JOC
Military units
Civilian units
Regional Offices
TACTICAL
Police units
Reporting line
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 5
Unit 4.1 UN SOP for reporting
Strategic Reporting Requirement
The Secretary- General will normally
report to the Security Council on each
mission when appropriate or as directed
by the Council
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 6
Unit 4.1 UN SOP for reporting
Operational Reporting Requirement
• Military Daily and Weekly Situation Report (SITREP)
• Special Incident Report (SINCREP)
• Military Monthly and Annual Reporting
• Reporting following the Use of Force
• Operational Readiness Reporting
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 7
Unit 4.1 UN SOP for reporting
Tactical Reporting Requirement
•Battalion (or Force Troops Unit)
•Sector
•Force
•Military Component
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 8
Unit 4.1 UN SOP for reporting
Procedures for report writing and submission
TACTICAL
B S F
T H H
J
L Q Q
O
S
C
M
M
O O
OPERATIONAL
H
O
M
C
P
K
O
H
Q
STRATEGIC
D
P
K
O
S
G
S
C
DAILY/WEEKLY SITUATION REPORT
SPECIAL INCIDENT REPORTS
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 9
Unit 4.1 UN SOP for reporting
DEADLINES
WEEK DAYS
0600 AM
WEEKENDS
0600 AM
Monday
NEW
YORK
TIME
NEW
YORK
TIME
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 10
Unit 4.1 UN SOP for reporting
How to draft Daily/Weekly Situation Reports
Who
What
To be followed up in
next SITREP
Where
When
Why
INSUFFICIENT
Place name and
distance from the
closest major town
“NSTR”
COORDINATES
OPERATIONAL
Weekly SITREPs not to
reiterate the operational
details
DETAILS
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 11
Unit 4.1 UN SOP for reporting
SITREP Transmittal and Information Security
SMART
SYSTEM
Code cable
security
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 12
Unit 4.1 UN SOP for reporting
Special Incident Reports
• Meant to answer the basic questions of
“who, what, where, when, why”,
• Do not follow any prescribed format
• Keep the Secretary-General, the Security
Council and troop/police-contributing
countries informed during a crisis.
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 13
Unit 4.1 UN SOP for reporting
What is JOC?
The JOC is a jointly staffed information
hub established at mission
Headquarters to ensure mission-wide
situational awareness through
integrating reporting on current
operations as well as day to day
situation reporting.
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 14
Unit 4.1 UN SOP for reporting
What are the JOC responsibilities?
The JOC responsibilities are:
• Monitor implementation of mission operational activities
• Request and collect situation updates
• Collate and disseminate information
• Provide consolidated daily operational reports
• Provide a 24-hour communication link between the HOM,
and the various entities located at mission AOR, UN
Headquarters and others, as required
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 15
Unit 4.1 UN SOP for reporting
What does JOC do in case of emergency?
• Operate as the crisis management centre for
the HOM and other members of the
mission Crisis Management Team (CMT)
• Support CMT decision-making through
effective and uninterrupted crisis
communications and information
management, as a centralized location
for crisis decision-making
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 16
Unit 4.1 UN SOP for reporting
What are the C/JOC responsibilities?
C/JOC responsibilities are:
• Day to day management of the JOC
• Relations with sector/regional offices and with UN
HQ
• The processing and timely dissemination of
operational reports
• Organization of the first response to emergencies;
• Direct operational information exchange with DPKO
Situation
Centre in NY
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 17
Unit 4.1 UN SOP for reporting
What is JMAC?
The JMAC is a centre that provides the
HOM and SMT with capacity to collect and
synthesize all-source information to
produce medium and long term integrated
analysis
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 18
Unit 4.1 UN SOP for reporting
What are the JMAC responsibilities?
The JMAC is responsible to:
• Merge and manage mission information from the HOM and
SMT.
• Acquire and integrate information from all mission
components and other sources in order to develop
analytical products.
• Analyze and synthesize information, including intelligencerelated material, to prepare integrated analyses and
medium and long term evaluations
• Prepare and disseminate operational and mission-level
assessments to support planning, decision making
and implementation of mission mandates
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 19
Unit 4.1 UN SOP for reporting
QUESTIONS?
UN Peacekeeping PDT Standards, Specialized Training Material for Military
Experts on Mission 1st Edition 2009
Slide 20