June 2014 Board Meeting
WSC 2013 Final Report
Summary
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Date – December 8-11, 2013
Location – Washington DC
Hotel – JW Marriott
Theme:
– Simulation: Making Decisions in a Complex
World
Committee
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General Chair – Ray Hill
Program Chair – Mike Kuhl
Business Chair – Marty Miller
Board Liaison – Christos Alexopoulos
Exhibits Chair – Dave Sturrock
Sponsorship Chair – John Fowler
Registration Chair – JO Miller
Publicity Chair – Manuel Rossetti
Sub-Committees
• Proceeding Editors
– Raghu Pasupathy
– Seong-Hee Kim
– Andreas Tolk
• Publicity Chair
– Manuel Rossetti, Chair
– Oliver Rose
– Loo Hay Lee
Statistics
• Exhibitors
– Total revenue of $37,550
• Sponsors
– Total sponsor income of $7,500
• Room Block
– Exceeded the room block in November
– Even added more on Saturday
– Extra days needed for Sunday vendor session
• Registration – 742 paid attendees
Registration (Long Term)
Attendee Breakdown
Attendee Breakdown
Attendee Breakdown
Registration (graph)
Weeks Out (13-x)
Military Registrations
• WSC Foundation gifted $5K
– Stipulation was active duty only
– Determined “cost” of attendee as $177
– Gave 25
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US Marine Corp – 7
US Army CAA – 7
US Air Force A9 – 5
Others – 6 (5 AF, one Army)
Misc Facts
• Issued about 75 invitation letters
– Verified paper acceptance
– Asked for registration proof
• JO Miller checked all contributed and
invited papers for registered authors
– 5 contributed papers
– 6 invited papers
• Sandy & Mike re-checked
– 1 in INV and 2 in CON
Sunday Vendor Activities
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AnyLogic
Emulate3D
Mathworks
ImagineThat
RockwellARENA
Frontline
Simio
Sim 101
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52
85
48
81
62
80+
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Budget Summary
Registration Revenue
• Registrations - 742 total paid registrants
Revenue Summary
Revenue Summary
Expense Summary
Expense Summary
Program Summary
Submissions
Papers
Submitted Accepted
Contributed
299
206
Invited
150
140
Total
449
346
• Reviews/Paper:
 2.24 per contributed paper
 1.75 per invited paper
• Contributed Paper Acceptance Rate: 69%
PhD Colloquium
• PhD Colloquium:
 Coordinator: Nurcin Celik
 Plenary Talk: Dr. Frederica Darema, AFOSR
 36 Participants
 24 Final year students with full papers
 12 Poster session only
 4 Session (10 minute presentations)
Poster Madness
• Fast-paced, 2 minute presentations by
authors in 3 parallel session
• 38 Participants
Proceedings
• Proceedings
 4108 Pages
 452 Files
• Program Book,
 166 Pages
 18 Files
 Ref.
 2012, 17x pages
 2011, 174 pages
 2010, 152 pages
The No Shows
• The weather did not affect us as much as
feared
• One no-show with no contact
• One cancelled day of with no reason
• One no-show due to visa problems
• One military session cancelled (last
session)
Paper Review Process
• 2 Track Coordinators
 Tried for 1 in US and 1 outside US
• Track Committees
 Early commitment for reviewing
 Bidding/conflict flags used at different levels
 Can be difficult with limited time
Paper Management System
• Linklings provided excellent support
• HUGE Learning Curve
• Changes made:
 Added links from PhD submissions to Full
paper submissions
 Worked with Linklings and Omnipress to
improve generation and transfer of TOC,
Author Index, Author Directory, and Printed
Program via HTML files
Paper Management System
• Suggested Changes:
 Stage needed for editing process
 Source files needed for Poster and PhD
Colloquium Extended Abstracts
Publishing
• Good to work with after initial issues of
transferring files
• Edits after transfer to Omnipress take
significant time
 Changes need to be made in multiple places
(e.g. TOC, program, author index, author
directory)
Misc Requests
• Video recording services or photographer
• Baby sitting services for attendees
• Cross posting sites
– http://www.sim-one.ca/events/2013-wintersimulation-conference
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Social media; see above
AV services
Student volunteers
Lots of investment opportunities
Some Lessons
• Extend the Saturday block if you keep the
Sunday vendor tutorials
• Make the box lunches part of the contract
agreement
• Get website up as soon as possible
– Stub link the registration and hotel sites with
dates of actual availability
• Contact emails go to 3-4 folks; ensure
emails get answered
New Stuff
• WSC Foundation Grant was quite
welcome
• Furthered the Sunday vendor session and
this should continue
• The new opening ceremony format was
quite well received
On behalf of Mike, Marty,
Raghu and myself, a special
thanks to the WSC Board of
Directors for entrusting us with
WSC 2013 – it was an honor
and a privilege