AN INTRODUCTION TO
MICROSOFT OFFICE 2007
by
Stian Skogly
MICROSOFT OFFICE 2007

A package of softwares
Word – text editor
 Excel – spreadsheet
 PowerPoint – presentations
 Outlook – e-mail
 Access – database
 Publisher – brochures, calendars, postcards, etc.
 +++


The current versions are
Office 2007 which was released
on January 30 in 2007.
MICROSOFT WORD 2007
MICROSOFT WORD
Text processor to create documents
 Templates for different types of documents
 Web pages

SIMPLE FORMATTING
Text: Font, size, color, bold/italic/underline
 Layout: Bullets, numbering, alignment

Changing font
Welcome to this lecture
Bold / italic / underline
Welcome to this lecture
Changing text color
How to change text color
Changing text size
How to change text size
Alignment of text
The
The first
first impression
impression and
and view
view of
of aa document
document
documentis
is
isvery
very
very
important
important
for
forthe
forthe
reader.
the reader.
The options
The
Theoptions
options
listedlistedlisted
underneath
underneath are
are the
the most
most important
important ones.
ones. These
These
Thesecan
can
can
make
makethe
thedocument
document
documentnice
nice looking,
looking,but
butalso
also
alsovery
very
verybad.
bad.
bad.
AA
professional
professional
professional
document
document
document
should
should
have
have
have
a standard
a astandard
standard
font (like
font
(like
Times
(like
Times
Times
New Roman
New Roman
Roman
or Arial),
or Arial),
or Arial),
appropriate
appropriate
size
size
size
(normal
(normal
(normal
text
text
text
size
size
size
12),
12),
12),
and
and
and
black
black
black
color.
color.
TheThe
layout
layout
layout
ofof
the
ofthe
the
texttext
should
should
should
make
make
make
the the
reader
the
reader
reader
comfortable
comfortable –– itit should
should be
be easy
easy to
to read.
read. In
In
Inthesis,
thesis,
thesis,or
or
or
other
otherlarge
large
largedocuments,
documents,
documents,the
the
thetext
textisis
is
often
often
often
aligned
aligned
aligned
tototo
both
both the
the left
left and
and right
right margins.
margins. This
This creates
creates aa clean
clean
clean
look
look at
at both
both sides
sides of
of the
the text.
text. Additional
Additional
Additionalextra
extra
extraspace
space
space
are putare
in between
put in between
words as
words
necessary.
as necessary.
Page setup / margins
2,5 cm
2,5 cm
4,0 cm
2,5
2,5 cm
cm
4,0
0 cm
Left
Line spacing
Word count
Headings and table of contents
Heading 1
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Heading 2
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Heading 3
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttexttext
Heading 3
Texttextexttexttexttexttextexttexttexte
xttextexttexttexttexttextexttexttext
Page numbers
1
Picture and crop
Reference / citation
Shresta
Shresta,
Kumar
Kumar
Learn Microsoft Office in one lecture
2010
Kathmandu
Tribhuvan University Teaching Hospital
Shresta, Kumar
Reference list / bibliography
(1)
Save document
Word lecture
1
Questions?
Action link
to open
Microsoft Word
MICROSOFT POWERPOINT
MICROSOFT POWERPOINT
Software to make presentations
 Templates and different designs
 Same menues as Microsoft Word

HOW TO MAKE A NICE PRESENTATION

Text






Font should be easy to read
Text color with high contrast to the background
Big font size
Less text is better
Use the same formatting throughout the presentation
Pictures and figures
Choose understandable figures
 Pictures with high quality
 Pictures and figures should be relevant

PRESENTATION

Be careful with use of animations

Know what you are presenting
Don’t read from the slide
 Speak to the people
 Speak loudly
 Practice before presentation!

MICROSOFT EXCEL
MICROSOFT EXCEL
Mathematical software
 Spreadsheets to make stastitical calculations

MICROSOFT EXCEL

Formula for calculations of different
results in a set of data
In data
 Out data


Graphical view of statistics
FOR YOUR PROJECT
Mean (average)
 Percentile / quartile
 Maximum / minimum
 Standard deviation
