ODIN Advisory Council Meeting
Bismarck, ND
North Dakota State Library
November 3-4, 2011
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Director’s Report – activity review
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Training materials continue to be added and
updated. We aim to provide materials to
assist libraries with basic training materials.
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Authentication for TutorND was done in
cooperation with the ND State Library.
Two Service Pack installations were done
since our last meeting. July 10 and
September 18.
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Director’s Report – activity review
UFind upgrade done early September 2011
-- Worth noting some of the changes…
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When placing a hold, there is now the ability to
select a pickup location (based on locations
defined in tab27; if your library does not have
multiple pick-up locations, the hold will default
to the patron’s home library).
Director’s Report – activity review
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Items that are suppressed, as per tab15.eng
column 10, are now suppressed in UFind.
Record to record navigation is available for
searches exceeding 500 records.
When clicking ‘Return to Results’ in the full
record view, the patron is now returned to the
spot in the brief record list they were at
previously (as opposed to being taken back
to the beginning of the list).
Director’s Report – activity review
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Book covers have been cached reducing the
number of ‘blank’ covers.
Improper display of records from (other)
libraries in the full record view has been
resolved.
Non-alphabetic characters have been
stripped out when performing a title sort.
Director’s Report – activity review
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Start of school year work. Work with libraries
that are closed over the summer to ‘re-start’.
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Beginning of school year patron loading for
academic libraries. During run up to start of
school and for the first three weeks regular
loads are done on request from libraries.
Director’s Report – activity review
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EDI project with UND Chester Fritz library
completed. Acquisitions data loaded from
vendor to UND.
EZProxy test project done with ND State
College of Science. Consideration is being
given to replacing Authgate with EZProxy.
Director’s Report – activity review
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(New) Login page change ready. The
appearance of the page will change for all
libraries. It will be the same in Classic &
UFind. The delay was in getting UFind to
work also.
Actual login will work the same as always for
all libraries. NDUS library users will be able
to use their Active Directory login.
Director’s Report – activity review
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View of the new login page -
Director’s Report – activity review
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The 2011 Upper Mid West User Group
meeting was held October 17-18, 2011 in
Fargo, ND. On the agenda for feedback.
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Thank You! There was very good attendance
from ODIN libraries.
Director’s Report – activity review
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SMS messaging for sending information to
your patrons cell phones and other devices is
in progress. Basic server configuration done.
Need to determine vendor at this point.
Further SMS progress delayed by staffing
change (details later in the report).
Mobile Apps. SITS is reviewing how mobile
applications should be developed and
distributed.
Director’s Report – budget
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Appropriated funds are dedicated to:
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Salaries & Fringes for ODIN staff
Electric library subscription.
Director’s Report – budget
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Local funds cover all other expenses
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Salaries & Fringes for ODIN staff not funded.
Software maintenance costs.
Hardware maintenance costs.
ITSS support costs.
ODIN staff equipment, Networking costs
Travel, Training Institutional membership costs.
Director’s Report – budget
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Past due or approaching costs:
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Server replacements (Production, Test, Web
Cluster)
Disk replacements (disk shared between all
servers)
Will be looking to annualize costs of local
hardware. And possibility of hosted system
approach to some servers.
Director’s Report – budget
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Catalog Overlay Enhancement
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Ex Libris ‘Primo’ interface
Next Generation Library System
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Ex Libris’s product is Alma
Director’s Report – staffing
Staffing:
 Mike Barnett has renewed for FY 2011.
 Bjorn Gott resigned as of September 30.
 Linda continues on the Ex Libris ‘Product
Group’.
 Ellen has been on the URM (now Alma) task
force. The group has been dis-banded.
Director’s Report – staffing
ODIN current positions:
1)
2)
3)
4)
5)
6)
7)
8)
9)
Allbee, Linda
Kotrba, Ellen
Lee, Hanjun
Millette, Virginia
Wolf, Lynn
Mike Barnett
Vacant (Gott)
Hoffmann, Cheryl
Stukel, Tony
8 FTE
(trainer & support)
(library system support)
(web programmer) (February 16, 2009)
(library system support)
(library system support)
(.5 time contractor; Kotowicz position)
(systems administrator)
(.5 time, admin assistant)
(director)
Director’s Report – staffing
Director’s Report – services
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ODIN Services document - Overview
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… Switch to document to review
Director’s Report – communication
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Help Desk Change - is coming in December.
Ellen Kotrba has been assigned to take the
lead in reviewing the product to make the
change as smooth as possible.
ODIN Services document
Listserv changes – report to ODIN for adds,
deletes, name changes.
ODIN Budget – Fee Formula
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Examination of cost sharing formula 4/2000
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Planning Committee document
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Historical Review
Recommended Changes
Formula used changed from being strictly based on
the number of bibliographic records to a more
complex and fair formula.
ODIN Membership Agreements
ODIN Membership Agreements
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ODIN was created by the efforts of UND to
initiate an automated library system in the
late 1980s.
‘Participation Agreement’ paper.
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ND public higher education presidents agreed that
their libraries would participate in ODIN.
Public libraries were included from the beginning
in the ODIN system. Others followed.
Database Subscriptions
Database Subscriptions
Three categories of statewide databases exist.
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Funded Statewide (State Library)
Funded Statewide (ODIN)
Unfunded Statewide (Minitex – ODIN)
Database Subscriptions
Funded Statewide – Contract with State Library
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State Library has had a couple of very
successful legislative sessions gaining
funding for additional on-line resources.
Database Subscriptions
Funded Statewide (ODIN)
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ODIN was funded to add on-line resources.
Acquired Electric Library after discussions
with libraries through the State Library
Council.
Database Subscriptions
Unfunded Statewide (Minitex – ODIN)
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Began with data being loaded on the library
system (PALS at the time).
Changed to web access available to all.
ODIN called on ND OCLC directors to meet
to decide to join together to fund this. They
agreed to cooperate in the venture.
END