NAU GEAR UP Webinar on the
Administration of ACT Explore
Randy Palmatier
ACT
Director - Client Relations
Ann Connelly
NAU/GEAR UP
EXPLORE Manager
ACT Explore Administration Webinar
•Welcome and Introductions
•Participation Instructions
•What We Will Cover
•How Questions Will Be Addressed
•Future Viewing
•ACT Resources and Contacts
•Lets Get Started!
ACT Explore
reference
materials
that will be
very helpful
to you during
and after the
webinar
ACT Explore Policies and Procedures
ACT Explore is a standardized
test.
This manual details directions for
administering EXPLORE in a
standardized way which will benefit you
and your students.
You will receive:
 Test Supervisor’s Manual (1 per 20 students)
 “Why Take ACT Explore?” Handouts
– Available in Spanish





http://www.act.org/explore/downloads.html
Instructions for Completing Your Answer Folder
Test Booklets
Answer Folders
School Header
USPS Postage Prepaid Return Envelopes
Take the time to read and understand the
Test Supervisor’s Manual
 Arrangements for test administration
 Proctors one per room or as needed if you
are testing in more than one room
 Bell schedules
 Calculators Permitted/Prohibited
(pg. 9 Supervisor’s Manual)
Additional Testing Considerations
and Pre-Planning Cont.
•Pre-ID labels
Must be applied to page 1 of ACT Explore answer folder
BEFORE the test
for students who do not have a Pre-ID label, please have
them bubble their answer sheets to include all the fields
that the Pre-ID requires.
Ensure that Answer folders/test booklets are properly sorted in
advance by class to ensure efficient and accurate distribution
Ensure students names are on their test booklets as well
as their answer sheets
Recommend entering Special Status Codes ( SPED,LEP) on Answer
folder when pre-ID Labels are applied
(pgs. 40-41 Test Supervisor’s Manual)
Review and familiarize yourselves with the steps
and instructions for completing the Answer Folder
All Districts Will Use Pre-ID labels
This should be completed by your District
Liaison already!
Please ensure that your district/school has ordered
Pre-ID labels as detailed in the instructions found on
the ACT Pre-ID website:
http://www.act.org/education/order/preid/.
For more information regarding ordering of test
materials or Pre-ID labels, please contact ACT
Customer Services at:
EXPLORE 877.789.2925
EXPLORECustomerService@act.org
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Pre-ID Label
(Barcode) Instructions
Instructions for Completing
Your Answer Folder – Page 3
15
Pre-ID Label Instructions for Students
Instructions for Completing
Your Answer Folder – Page 3
16
Accommodations are determined by the school/district for
students that ordinarily use the following to support their learning:
(these materials were ordered based on your
EXPLORE commitment form/order form.)
 Large Print
 Braille
 Audio DVD
 Reader’s Script
Pgs.14-18
ACT Explore
Test
Supervisor’s
Manual
 Prepare testing room(s); gain support to create quiet
hallways in the area where testing will take place.
– Avoid auditoriums and cafeterias
 Testing supervisors and room supervisors must prepare
properly (read and simulate your test day needs)
 Proctor – optional dependent on # of students
 Stop watch or interval timer
 Extra #2 pencils, erasers, and a pencil sharpener
 Scratch paper
 Account for all testing materials
 Provide roster of students assigned to each test room
 Send home “Why Take ACT
Explore?”
 Schedule a pre-test session for
non-cognitive
 Benefits of ACT Explore
– Career exploration
– Planning high school
courses
– Preparing for college
 Brief career discussion
 Brief explanation about interest
inventories
Review with staff and students the
ACT Explore Guidelines
 Unauthorized Testing Aids
 Questions/Guessing
 Rest Periods
 Leaving the Room During Testing
 Announcement of Time Remaining
 Electronic Devices
 What Constitutes a “Test Irregularity”
during testing
Refer to Supervisor’s Manual for
additional guidance pgs. 19-22
What do the Students Need?
 Pencils & Erasers
 Calculators? (pg. 9 Supervisor’s Manual)
 Instructions for Completing your Answer Folder
 Instructions for Completing the Supplemental Questions
required by NAU.
 Answer Folder (with assigned Pre-ID Label)
 Test Booklet (make certain students write their full name
on the test booklet cover)
Instructions and Procedural
Testing Sequence
Student Information Section
Pgs. 23-25
Pgs. 3-5
Instructions and Procedural
Testing Sequence (cont.)
Pg. 30 Use Option 3 for Pre ID
Label users
Pg. 33 Instructions for Academic
Tests
Test 1 English
Test 2 Math
Test 3 Reading
Test 4 Science
Pgs. 44-46 Disposition of Answer
Folders and Test Materials
Pg. 65 Testing Irregularity Report
Pg. 63 Room Supervisor Comments
ADMINISTRATION OF
NON-COGNITIVE INFORMATION
ACT Explore - Part 1
Non-cognitive (45-60 minutes –
must be completed prior to
testing)
 Student Information
 Plans and Background
 Needs Assessment
 Supplemental Local Items
(located on NAU Website)
UNIACT Interest Inventory
 72 Questions
Supervisor’s Manual - Pgs. 24-28
25
ACT Explore Part 1
Non-cognitive (45-60 minutes
may be completed prior to
the tests)
 Student Information
 Plans and Background
 Needs Assessment
 UNIACT Interest Inventory
72 Questions
 Supplemental Questions
Pg. 6-7
ACT Explore Part 2
Academic Sections (120 min)
 English 40 Items (30 min)
 Math 30 Items (30 min)
– Calculators Allowed
 Break (5-10 min)
 Reading 30 Items (30 min)
 Science 28 Items (30 min)
Students Must Complete All
Sections
Pgs. 27-33
ACT Explore Answer Folders
Although Pre-ID labels will be used, it is still
important for students to complete the following
blocks:
E, F, J, K, L and Block M (Supplemental
questions supplied by NAU)
Blocks to Ignore:
A, B, D, G, H, I, N, O, P, Q,
R, and S
Block to be filled in after
test booklets are
distributed: K
28 28
Important
Reminder!
Block M:
Supplemental
Local
Questions
Provides
School specific
data on your
students
You will need to
make copies for
each student
29
 For Non-Cognitive Section: Read instructions aloud to students (Use
Option #3 in Test Supervisor’s Manual on pg. 30).
 For Academic Sections: Read aloud instructions from Supervisor’s
Manual (beginning on pg. 33), as students read along in their answer
folders.
 For Section M: Read Directions for Block M EXPLORE
Supplemental Local Items – You will need to make copies of the
Supplemental Local Items for each Student.
Post-Testing Process
What To Do Once Testing is Over
Collect Answer Folders
– Ensure that each student has marked the correct test form code
in block “K” at the bottom of page 1.
– Ensure student information is entered/bubbled in correctly.
– Ensure pencil marks are complete. (no stray marks)
 Collect, Check, (for name),and Store Test Booklets
for Redistribution
– Students should write first and last name on test booklet to
ensure appropriate return of Test booklets to the original student
users.
– Ensure you store these test booklets in a secure location for later
to be distributed to students with test results
– Extra test booklets (unused) save and store in a secure location
for use once test results are returned.
 Fill Out School Header
 Pre-printed label will be on
header
 Make sure or correctly enter
your three-digit
contract/cycle code (203) in
block “K”.
Returning Answer Folders for
Scoring
Mail all answer folders (standard, make-up, accommodation
testing) together.
Place your school header on top of your stack of answer folders in
your first envelope.
If you have testing irregularities fill out the Testing Irregularity
Reports and place the report(s) in the first envelope of answer
folders.
If you are submitting a large number of answer folders for scoring,
try and use a single box rather than multiple envelopes to ensure
all materials arrive at the ACT scoring center together.
If you need to ship more than one box, please number them
(1 of 3), (2 of 3), etc…
Pgs. 40-44
EXPLORE Test
Supervisor’s Manual
Mailing Answer Folders for Scoring
 Place Answer Folders
in ACT Pre-Paid Envelope(s)
 Each School Mails in
Answer Folders to ACT
 Allow 3 Weeks for School
Level Reports and Student
Score Reports to Arrive
Districts will receive:
Schools will receive:
 Profile Summary Report by
 Reports and Supporting Materials
District
 Student Score Reports
 Item Response Summary Report Student Score Labels
by District
 District Data File CD
 Copies of School Profile
Summary Reports
 Using Your EXPLORE Results
 Roster of Student Records
 Profile Summary Report by
School
 Presentation Packet
 Item Response Summary Report
 Early Intervention Rosters
 Data File CD
Pgs.51-56
EXPLORE Test
Supervisor’s
Manual
 ACT Explore Student Website
www.explorestudent.org
 Materials for Educators
www.act.org/explore/downloads.html
 ACT Website http://www.act.org
 ACT Explore Arizona Program Website
http://nau.edu/COE/Gear-Up/Explore-Program/
What’s Next
DATA INTERPRETATION
WORKSHOPS
ACT and NAU GEAR UP will hold 2 types of Data Interpretation Workshops
this year:
Option A:
ACT EXPLORE Refresher Webinar
– December 10, 2014(prior participants only)
Option B:
ACT EXPLORE Regional Workshops
– January 2015 (all new participants)
39
OPTION A:
ACT EXPLORE REFRESHER WEBINAR
DECEMBER 10, 2014 WEBINAR
This webinar is REQUIRED for any District Liaison and
& CC Coach who:
A:
participated in an ACT Explore Regional
Workshop (ACT Explore) last January,
AND
B:
plans to conduct the required post-assessment
activities with students and parents before the
January 2015 ACT Explore Workshops).
40
ACT EXPLORE REFRESHER WEBINAR
Webinar will cover:
 Provide updated PowerPoints for Student and Parent Sessions
 College and Career Planning Guides and PreECAPS
 Final Reports
 Student Score Report
 Profile Summary Report
 Item-Response Summary Report
 Early Intervention Rosters
 College Readiness Standards and Benchmarks
 Rigorous core courses and their impact
 What to do next with the data
OPTION B:
ACT EXPLORE REGIONAL WORKSHOPS
JANUARY 2015
LOCATIONS AND DATES TBD
Participation in one of these regional
workshops is REQUIRED for any District
Liaison or CC Coach who did not participate in
an ACT Explore Regional Workshop last
January – in other words, 2014-15 is your first
year as a Liaison or Coach. Either Prior or New
participants are welcome to attend.
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ACT EXPLORE REGIONAL WORKSHOPS
Workshops will cover:
 Helping Students and Parents Understand, Use and Act on
EXPLORE Results (PowerPoints and use of Materials)
 College and Career Planning Guides and PreECAP’s
 Final Reporting Guide/Final Reports for NAU/GEAR UP
 Student Score Report
 Profile Summary Report
 Item-Response Summary Report
 Early Intervention Rosters
 Many other resources to help your students
 College Readiness Standards and Benchmarks
 Rigorous core courses and their impact
 What to do next with the data
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ORDERING COLLEGE AND CAREER
PLANNING GUIDES AND PREECAPS
EACH COLLEGE AND CAREER
COACH WILL ORDER ACT
EXPLORE STUDENT MATERIALS
FOR THEIR SCHOOLS AT THE
EXPECT MORE ARIZONA
WEBSITE:
http://www.expectmorearizona.org/ccpgorder/
POWERPOINT FOR STUDENT
SESSION
POWERPOINT FOR PARENT
SESSIONS (ENGLISH AND SPANISH)
Instructions for how to access and or
share this presentation/workshop
Website URL: Ann will send the recorded link out
at the conclusion of the Webinar
Webinar and PowerPoint will also be available on
the NAU EXPLORE Website:
http://nau.edu/COE/Gear-Up/Explore-Program/
48
For Additional Information:
Ann Connelly
602-728-9526
ann.connelly@nau.edu
Questions?