Unit - R002
TASK 6 - Security
PASS
•
Show how you
have organized
your files using
folders and sub
folders for easy
access.
•
Show at least one
data security
method you have
used to protect your
data.
MERIT
• Give detailed
descriptions and
evidence of
organization of files
and folders. What
are the potential
problems in this
structure?
• Describe at least
two data security
methods used to
protect your data
with screen shots
DIST
• Show the
organization of files
using folders and
subfolders and
describe ways to
improve.
• Describe what is
data security. Show
at least three data
security methods
used to protect your
data.


A. Adam is concerned about losing company
data. Take appropriate measures to make
sure that the files you created are protected
from accidental loss.
B. Make sure
logical filing
found easily
staff who has
that all the files are stored in a
structure so that they can be
by any member of MStreamIT
access to your files.
1.
Create a sub folder named as TASK 6 in unit 2 folder
1.
Open a new word document add Unit title, Task 6 and
your name in the header.
2.
Add the question in the body.
3.
Write an opening sentence to start your task.
4.
Explain what is data security?
5.
Use annotated screen shots to show how you have
secured your data.

What is data security?

Data security is about keeping data safe.

Why do you need to keep your data safe?

Data security may be needed to protect
intellectual property rights, commercial
interests, or to keep sensitive information
safe.
What are the steps you can take to secure your
data?
1. Make regular backups
2. Use antivirus software
3. Password protection
4. Safe storage of files (removable disks/ flash
drive)
5. Avoid accidental deletion of files (use write
protection disks)
6. Use encryption techniques (change the data into
unreadable formats)
1. Password protection
How to set a password for a document?
Tutorial to set a password for your files
http://www.wikihow.com/Put-a-Password-on-a-WordDocument
Use print-screens to show how you set password to
protect your files and describe all the steps in your
answer sheet.
2. Backup your files
What is a backup?
How do you backup your files?
Copy password protected files to another network location/ flash
drive
Tutorial
http://www.wikihow.com/Copy-Files-to-an-External-Hard-Drive
Use print-screens to show how you backup your files and describe
all the steps in your answer sheet.


A. Adam is concerned about losing company
data. Take appropriate measures to make
sure that the files you created are protected
from accidental loss.
B. Make sure
logical filing
found easily
staff who has
that all the files are stored in a
structure so that they can be
by any member of MStreamIT
access to your files.

Show how you have assigned meaningful
names to your files and folders.

This helps anyone in your company to easily
locate a file as and when needed.

Show how you have organized your files in
folders and sub folders for easy access.

Show how you compress/ zip folders to make
them ready for backups.

Make sure you document all the steps with
screen-shots and describe them in detail.