IPC Mail Registration Device
© IPC, 2012
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IPC Mail Registration Device
&
Future of Mail by Air vision
© IPC, 2012
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IPC Initiative Future of Mail by Air;
Mission, Vision & Road Map
Mission:
 Transfer traditional business processes between posts and
passenger carriers into business partnership, ensuring a
sustainable and reliable network for carriage of mail by air
Vision:
 Efficient Capacity planning, Improved Visibility and
Accountability, Electronic Settlement, Reduced operating
costs by aligning Post and Airline processes /systems,
implementing Standard Operating procedures
Road map – to implement step by step:
 Mail booking based on forecasted volumes, Simplified
tracking & Nesting, electronic POA & POD, Paper Free
transport & accounting, Mail managed in Cargo systems
© IPC, 2012
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What is mail and how is mail tracked and
transferred between post and air carriers ?
Mail items
Letters
Mail receptacles Receptacle
Handover ID
equipment
tracking
Loading
on/from
aircraft
Only
Transfer
for handover
to/from aircraft
 C6/C5 avg.15gr
 C4 avg. 75 gr
 Bulky < 2kg
Parcels
 Avg 4.5 kg
EMS
 Expedited
 All sizes
© IPC, 2012
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Electronic Acountability
Current stage FoMbA
Sourcing
Booking
Production
Handover
to Carrier
Transport
Handover
to Post
Invoicing
 Sourcing = “handshake” service contract
 Booking / Booking message = “handshake” on the capacity
confirmed booked for a mail consignment per flight
 Consignment / CARDIT = consignment mail to carrier,
specifying receptacle Ids in line with contract
 Handover Origin – POA / RESDIT 74 =
“handshake” on what receptacle IDs are received
 Handover Destination – POD / RESDIT 21 =
“handshake” on what receptacle IDs were
delivered at destination
 Settlement = “handshake” payment based on POA / POD
© IPC, 2012
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Challenges to provide POA and POD
Taking custody AMU & Warehouse scanning
 It is not a realistic expectation that carriers invest in data
capturing transfer of custody at all outer stations, each with
their own hardware/software solutions
 At many airport sites mail is collected from AMU and
delivered to AMU => transfer custody at the postal facility
 Data capturing of receptacle IDs => at carrier warehouse
=> Gap between data capturing event and transfer custody
 Constraints receptacle ID scanning at postal facility:
process delay, space, security, not ramp handler function
Solution:
 Use the IPC Mail Registration Device – concept
© IPC, 2012
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IPC MRD concept for POA and POD
Data capturing efficiency & data sharing
 Mail Registration device is installed at postal facilities where
transfer of custody takes place and is used by carriers
 Origin post nests by scanning receptacle IDs in to handover
equipment staged for collection, attaching a nest ID
 Carrier-handler records the transfer of custody at origin at
handover equipment level by MRD scanning of nest ID
 At destination the carrier attaches an MRD created nest ID
to handover equipment after recording delivery at MRD
 The post scans MRD nest ID and receptacle IDs taken out
of handover equipment delivered by carrier
 All data are collected and consolidated by IPC
 IPC produces POA and POD files for air carriers
 IPC produces reports for Posts, Handlers and Carriers
© IPC, 2012
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IPC Mail Registration Device
The Carrier / Handler Process
© IPC, 2012
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© IPC, 2012
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© IPC, 2012
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© IPC, 2012
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IPC Mail Registration Device
The Postal Process
© IPC, 2012
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Postal scans in XML file:
SK 1234
SK 1234
© IPC, 2012
SK 1234
BEIPCAIPCTSAAUN10324010000210
USJFKADKCHPAAUA20023019000123
USJFKADKCHPAAUA20023015000119
USJFKADKCHPAAUA20023017000102
USJFKADKCHPAAUA20023012000155
USJFKADKCHPAAUA20023013000065
USJFKADKCHPAAUA20023011000098
BEIPCAIPCTSAAUN10324010000210
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IPC Mail Registration Device
IPC Data Consolidation & Data Sharing Process
© IPC, 2012
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MRD syncs records to IPC
CPH
Aviapartner
SK 1234
BEIPCAIPCTSAAUN10324010000210
25/02/2012 10:43:12
Air Carrier POD XML file for
RESDIT 21:
SK – SK1234 – CPH - POD
25/02/2012 10:43:12
USJFKADKCHPAAUA20023019000123
USJFKADKCHPAAUA20023015000119
USJFKADKCHPAAUA20023017000102
USJFKADKCHPAAUA20023012000155
USJFKADKCHPAAUA20023013000065
USJFKADKCHPAAUA20023011000098
Posts send XML scans file:
SK 1234
BEIPCAIPCTSAAUN10324010000210
USJFKADKCHPAAUA20023019000123
USJFKADKCHPAAUA20023015000119
USJFKADKCHPAAUA20023017000102
USJFKADKCHPAAUA20023012000155
USJFKADKCHPAAUA20023013000065
USJFKADKCHPAAUA20023011000098
BEIPCAIPCTSAAUN10324010000210
© IPC, 2012
MRD reports
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MRD Reports
© IPC, 2012
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Future of Mail by Air Initiative
POA & POD, efficient data capture and sharing
Origin Post
Tarmac
Flight
Tarmac
Handler
uses
Handler
usesMRD
MRDscanner
scanner
IPC consolidates
MRD
to
toscan
scancontainercontainerrecording
with
CARDIT
journey
ID/ ULD
IDPOA
or
journey
ID aat
info to
produce
any
receptacle
ID uses
to
collection
to record
file
that
air carrier
record
delivery
to Post
possession
event
to
send
RESDIT
74
AMU
Destination
Delivery
IPC consolidates
MRD
Receiving Post
Post scans receptacles recording
withfile
postal
scans
sends receptacles
XML
with
PostPost
attaches
containerlinks
containerwhile loading ULD and scan
data
to produce
a
out
of cart
for
journey
IDIDlabel
on ID scan data to IPC
journey
to
ULD
creates nest ID: containerPODRESCON
file that air carrier
ULD
in
CARDIT
journey ID
uses to send RESDIT 21
CARDIT
PRECON
© IPC, 2012
RESDIT 74
RESDIT 21
RESCON
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IPC MRD benefits for handlers
 Universal simplified registration process at each MRD
location to replace current cumbersome signing and
stamping of different format local paper forms
 No need to have delivery bills signed as an electronic POD
is produced and also the reports can help monitor the
deliveries: no need to WAIT for postal staff to sign
 Handlers can use MRD data to prove efficient operations to
carriers (currently some handlers and carriers exclusively
use the MRD reports as handover process monitoring tool)
 No need to use different systems provided by different
vendors at different outer stations – use of MRD and
working with MRD data may be sufficient
© IPC, 2012
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IPC MRD benefits for handlers
 IPC notices some handlers scan receptacles handled in
their warehouse twice, one with their own system (reporting
and accounting) and once with a vendor system for the air
carriers.
 The IPC MRD concept includes the option to provide the
handler with the data on deliveries in XML format
 IPC provides access to reports both local management
level as well as headquarters level for multiple locations
 The advantage of looking at the same set of data by all
stakeholders helps in clarifying issues objectively
 Using the data helps local and head quarter management
to manage mail collection and deliveries against their own
KPIs and vs. contractual commitments with air carriers
© IPC, 2012
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01
Benefits for air carriers
• The MRD brings:
- Clarity in custody transfer through the electronic handshake
between post and airline
- Visibility for both airline and customer through a neutral
(IPC) technology
- Sanity in the commercial relationship between post and
airline to evaluate quality (mirror reports)
- Process efficiency as it requires only a single scan per nest
- Simplicity as the handler does not have to manage different
scanning systems (depending on the carrier’s choice)
- Cost efficiency as it reduces or even exempts positive data
capture at carrier’s warehouse
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Success
•
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AF and handler SoDExI actively participated in the
implementation of the MRD in Paris CDG airport,
systematically using it for deliveries to La Poste.
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Success
•
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Air
-
France-KLM uses the MRD reports provided by IPC to:
Respond to customers’ requests
Monitor quality of delivery times
Monitor use of system
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Challenges / Next steps
•
Expand handlers’ use of MRD in equipped stations, for both
inbound and outbound mail
•
Gather sufficient data consistency to upgrade airlines’ IT
systems to turn IPC data into RESDIT 21 or RESDIT 74
•
Spread the word to customers and industry partners that this is
the way to go to simplify and improve visibility for posts and
airlines