On the spot checks
Double financing prevention
administration processes
Simona Liutkienė, Vaida Zigmantaitė
1 February, 2012
On the spot checks
• At least one on the spot check must be
carried out during the project
implementation period. Exceptions:
• Implementing bodies have the opportunity to
perform on the spot verifications to a sample of
operations.
• On the spot check is not required if the goal of
the project is to prepare documentation.
• Managing body by the order of the Minister of
Finance approve checklist of on the spot checks.
On the spot checks
For the meantime only one Agency performs on the spot
verifications to a sample of operations.
Percentage rate varies depending on the risk level.
High (3rd risk level, construction work, equipment expenses
more than 28.000 EUR) – 100%
Intermediate 1st risk level – 10% (projects under measure)
2nd risk level – 25% (projects under measure)
On the spot checks
Results:
• Verifications on the spot carried out – 3638
• Investigation of irregularities initiated – 113
Double financing
• According to the Regulation No 1083/2006: “An
expenditure co-financed by the Funds shall not
receive assistance from another Community
financial instrument.”
• Double financing could be defined as
submission the same item of expenditure to
different sources separately in order to obtain
financial support from all of them.
The double financing
prevention and control system
The double financing prevention and control system:
• it is a of procedures, means and tools combined to
prevent the same expenses being financed twice from
different financing sources.
• it is an integrated part of EU Structural funds
planning and implementation system and is realised in
every stage of the project administration:
– Evaluation of the application;
– Payment administration;
– On the spot checks
Demarcation requirements
- Demarcation requirements are the set of
requirements stated in laws and other legal documents
by identifying the risk of particular measure/area of
intervention and setting the demarcation criteria;
- The determination and supervision of demarcation
requirements is a very important part of double
financing prevention system.
Tools to determine the risk
double financing
• Requirements set up in legal acts (annex of application
form);
• Institutions Procedures and check lists
• Structural Funds Monitoring Information system
(SFMIS)
• Website information
Results of Evaluation of double financing
prevention and control system:
 Legal basis – the importance of demarcation of financing
sources in the detailed and unified requirements in the
legal regulation;
 Information – very important aspect of double financing
prevention and control. It is impossible to identify all
possible risks between certain financial instruments
without having information about all of them;
 Administrative capacity – the information
management and expertise on the specifics of
intervention areas
Results of evaluation (2)
 Inter-institutional collaboration – the importance
increase especially without having enough means to
perform procedures of double financing prevention
and control;
 the list of measures (maps of intersections) that has
potentially highest risk of double financing.
Includes information on :
– the areas financed;
– the risk of possible double financing and
demarcation criteria.
Example of maps of intersections
Between different OP’s Measures
OP
priority/meas
ure
1 OP 4 priority
“Fostering
administrative
competences
and increasing
efficiency of
public
administration”
Measure
VP1-4.1-VRM01-V
Between OP and other financial support
OP
Level
priority/measure of
risk
1 OP 1 priority
“Quality
employment and
social inclusion”
Measure
VP1-1.1SADM06-K
Other financial Level
instrument
of
risk
3 OP 1 priority
“Local and urban
development,
preservation of
cultural heritage
and protection
of nature and its
adaptation to
development of
tourism”
Measure
Big
European
Agricultural
Fund for
Rural
Development
Small
VP1-1.1SADM02-K
1 OP 1 priority
“Quality
employment and
social inclusion”
Measure
OP
priority/measure
Big
VP3-1.2-VRM01-R
Steps in the future
 Maps of intersections integrated models in SFMIS:
 SFMIS interaction with other information systems:
- pilot project to exchange data between SFMIS and
Lithuanian rural development 2007-2013 and Central
project management agency dealing with Transition
Facility, Ignalina Programme, Special Transit Scheme,
etc.
- to exchange data with other financial instruments.
Division of Managing Operational Programme for
Development of Human Resources
EU Structural Assistance Management Department
Ministry of Finance of the Republic of Lithuania
E-mail: s.liutkiene@finmin.lt; v.zigmantaite@finmin.lt