College of Computer Sciences and Information Technology
Dr. Fawaz Al-Saade (Chairman)
Dr. Abdenour Bounsiar
Dr. Asrar Haque
Dr. Maruf Hasan (Presenter)
Dr. Qazi Mudassar Ilyas
Mr. Rizaldy Rapsing






Introduction
 importance, expectations and general overview
Pre-registration

Project allocation and committee appointment
Project Coordination


Biweekly meetings, project milestones and deliverables
Dispute and grievance
Evaluation forms and grading policy



Supervisor’s evaluation
Committee member’s evaluation
Grade distribution
Conclusions
Graduation Project Committee 2


The graduation project is a capstone of the undergraduate curriculum


Graduation project offers an opportunity to undergraduate students to apply knowledge comprehensively in solving a reasonably complex and realistic problem
CCSIT offers 3 programs - Graduation project should
reflect majority program outcomes as achieved by the students

Through the graduation projects, the college wishes to train its students towards successful professional careers
Graduation Project Committee 3



The successful completion of graduation project is an indication of the students’ readiness to
pursue a professional career.
The
and
of graduation projects in the college reflect the academic profile and
achievement of CCSIT.

CCSIT offers three distinct programs in CS, IS and CN – variety of projects/topics can be pursued

Multi-disciplinary and externally sponsored projects are encouraged
Graduation Project Committee 4




The college appointed GPC (Graduation
Project Committee)
GPC consists of representatives (GP
coordinators) from each program
GPC aims to
graduation projects in the college successful
Graduation Project Committee 5






Graduation Project is generally conducted over consecutive semesters (Semester 7 and 8).
two
In most cases, students will conduct their graduation projects in group and under the close guidance of a supervisor .
The supervisor will nominate Co-supervisors (if needed). The supervisor will also nominate a for each graduation project. committee of two members
A Pre-registration process is initiated at the end of
Semester 6. An early pre-registration enable students to start working for their project on time.
Students will prepare and defend a Project Proposal (in
Semester #7) before undertaking the actual project work,
Project Implementation (in semester #8).
Graduation Project Committee 6


Pre-registration involves project selection, project allocation and committee appointment


Project proposals (topics) are proposed and allocated at the end of the 6 th semester
Graduation Project Coordinators from each program would co-ordinate the event with GPC



For each project a suitable supervisor must be found.
The supervisor nominates committee members
GPC approves/finalizes project topics and committee appointment
Graduation Project Committee 7





Students (strongly encouraged)

Students are advised to discuss their own project idea with the faculty members in the college for potential supervision
Faculty members

Based on their expertise, faculty members would propose a number of projects they are willing to supervise; Students may bid to join such projects
External partners

Students may choose to work with our industry partners on their sponsored projects
Graduation Project Committee 8



Comprise significant realistic challenges and
constraints: Graduation projects cannot be simplistic or available on the Internet or elsewhere as done or solved by others.


Provide opportunity to integrate knowledge from various courses in the curriculum and beyond:
Not as simple or monotonous as a course project
Offer opportunity for creativity: Library and
Laundry Management Systems every year aren’t challenging
Graduation Project Committee 9




Emphasize design, experimentation and hands-on skills





Provide major challenges in terms of planning, analysis, design, implementation, comparisons and validation
Reflect scientific and technical methodology and approach throughout
Require significant efforts corresponding to the credit requirement
Allow teamwork among students in one or more majors
Include acceptable and measurable deliverables as agreed by both the supervisors and committee members
Graduation Project Committee 10



Realizable within two semesters: Students and supervisors should consider the time constraints practically to define the scope of the graduation project and to make realistic plans accordingly.

Required resources must be available or supported by the university or sponsor
Graduation Project Committee 11


To enable students start working on their projects
right from the first week of 7 th semester, GPC will


 coordinate with students and faculty to submit project proposals ahead of time scrutinize and allocate projects based on specific criteria (cf.
Graduation Project Handbook) oversee committee appointment together with the departments and college
Graduation Project Committee 12

Graduation Project Committee 13


Supervisor, Co-supervisor and the Committee



The supervisor plays the key role in guiding the students and the project.
Supervisor may nominate a co-supervisor, if necessary.



Multidisciplinary – e.g., CCSIT with College of Education or
Medicine
Industry sponsored project – e.g., CCSIT with Aramco or SABIC
Coordination with Female students/faculty
The supervisor also nominates a committee of two faculty members for each project.

The supervisor and the committee jointly evaluate the
project at various milestone – also provide appropriate
advice and feedback to enhance students’ skills and improve the quality of students’ project.
Graduation Project Committee 14


Students, GPC, Departments and the College


Students actively progress through each milestone of their graduation projects under the guidance of their supervisor and committee



It is students’ graduation project and students must do the real work
Students must be willing to acquire new skills as necessary and take up new challenges
Supervisors and committee members are the facilitators - offering useful advice and guidance to the students
GPC traces and tracks progresses and problems; acts as a mediator and facilitator; organizes workshops and seminars to guide and train students

GPC together with the College and departments archive and promote students’ project and encourage students to showcase their projects in various events
Graduation Project Committee 15




Project pre-registration and committee appointment

Early coordination with students and faculty (project topic assignment and approval; supervisor and committee appointment, etc.)
Project Coordination (including Evaluation)




Bi-weekly meetings
Project milestones
Deliverables for each milestone
Evaluation criteria and forms
Miscellaneous

Compilation of a new policy and guidelines
Graduation Project Handbook with revised



Templates for report and presentation
Creating awareness (publishing leaflets, organizing events)
Archival of graduation projects for the college and departments
Graduation Project Committee 16


Trace and track progresses and problems





Bi-weekly meeting forms will be signed by the students and submitted to GPC by the supervisor regularly
Project supervisor shall report all progresses and problems to the graduation project committee
Students attendance will be recorded to enforce KFU attendance policy (75% or more attendance required for final presentation)
Together with departments and college, GPC will review the biweekly reports for the purpose of attendance, progress tracking and dispute resolution
Students may directly contact GPC to discuss any issues
(including dispute and grievances) related to their project
Graduation Project Committee 17

Graduation Project Committee 18



From Initial Project Proposal to Final Project Implementation, there are five
milestones with clear targets (deliverables)
Each milestone emphasizes on and committee members both evaluation and feedback by the supervisor
Graduation Project Committee 19






Common program outcomes of all undergraduate programs of the college are considered
Appropriate program outcomes and deliverables for each milestone are determined
Appropriate program outcomes for supervisor and committee members are identified
Evaluation criteria for each milestone (Evaluation
Forms) are crafted based on respective program outcomes and deliverables
Weights of program outcomes (and related criteria) are determined according to their importance
Graduation Project Committee 20

Milestone 1 - Initial Project Proposal: During this milestone students’ understanding and preparedness concerning the selected project will be assessed by the committee. Committee members are expected to offer necessary feedback in the presence of the supervisor.
Students should be able to



Demonstrate their ability to analyze the problem
Identify and define the computing requirements for the project
Illustrate the local and global impacts of their project on individuals, organizations, and society as a whole
Graduation Project Committee 21

Students are expected to provide the following information during this phase:


Background of the project
Motivation for the project





Problem statement
Scope of the project
Project baseline requirements
Expected outcomes
Identified tasks and a tentative work plan
Graduation Project Committee 22

For
Committee Members
Graduation Project Committee 23

Milestone 2 – Midterm Proposal Progress: During the second phase, the students are expected to show their maturity in handling the project through comprehensive review and analysis of related work and proposed solutions.
By the end of this phase, students should be able to



Comprehensively analyze related work
Demonstrate their ability to apply knowledge of computing and mathematics
Define the computing requirements appropriate for proposed solutions
Graduation Project Committee 24

Students are expected to provide the following information during this phase:

Background of the project




Motivation for the project
Problem statement
Scope of the project
Comprehensive analysis of related work




Detailed project requirements
Identification of alternative solutions/approaches and justification of selecting a solution/approach
Expected outcomes
Identified tasks and a realistic work plan
Graduation Project Committee 25

Milestone 3 – Final Proposal: During the final phase of project proposal, students should prepare and present a comprehensive Project Proposal.
By the end of this phase, students should be able to

Show competency in analyzing the problem


Design a computer-based system, process, component, or program to meet desired needs of the project
Use current tools and techniques and engaging themselves in continuing professional development


Show awareness about professional, ethical, legal, security and social issues and responsibilities
Present and defend a comprehensive project proposal during the final proposal evaluation
Graduation Project Committee 26

Students are expected to provide the following information during this phase:












Background of the project
Motivation for the project
Problem statement
Scope of the project
Comprehensive analysis of related work
Project requirements
Identification of alternative solutions/approaches and justification of selecting a solution/approach
Discussion of tools and techniques used during project proposal
Appropriate analysis
Details of proposed design conforming to the problem statement
Description of tools and techniques to be used during project implementation
Identified tasks and a realistic work plan for project implementation
Graduation Project Committee 27

Proposal Evaluation Form for
Supervisor
Graduation Project Committee 28

Milestone 4 – Midterm Implementation Progress:
During the first half of the implementation phase the students are expected to make acceptable progress in implementing the project.
Students are expected to:

Show their ability to implement and evaluate a computerbased system, process, component, or program to meet desired needs of the project


Demonstrate ability to use current tools and techniques
Engage themselves in continuing professional development
Graduation Project Committee 29

Students are expected to provide the following information during this phase:














Background of the project
Motivation for the project
Problem statement
Scope of the project
Comprehensive analysis of related work
Project requirements
Identification of alternative solutions/approaches and justification of selecting a solution/approach
Appropriate analysis
Details of partial implementation conforming to the design/proposal
Commands of tools and techniques being used during project implementation
Preliminary outcomes/results
Analysis of preliminary result through comparison/validation/verification
Remarks on preliminary results and intermediate conclusions
Identified tasks and a realistic work plan for next phase
Graduation Project Committee 30

Milestone 5 – Final Project Presentation: During the final presentation student will make a comprehensive presentation. They will also submit a report highlighting their contributions.
Students are expected to

Complete their projects according to the project proposal


Highlight their achievements and contributions appropriately
Show their ability to implement and evaluate a computer-based system, process, component, or program to meet desired need of the project


Demonstrate their capability to use current tools and techniques and engage themselves in continuing professional development
Show their awareness about professional, ethical, legal, security and social issues and responsibilities by the end of this phase.
Graduation Project Committee 31

Students are expected to provide the following information during this phase:













Background of the project
Motivation for the project
Problem statement
Scope of the project
Comprehensive analysis of related work
Project requirements
Identification of alternative solutions/approaches and justification of selecting a solution/approach
Appropriate analysis
Details of project implementation conforming to the project proposal
Mastery of tools and techniques being used in project implementation
Overall project outcome/achievements
Analysis of overall result through comparison/validation/verification
Comprehensive remarks on overall project outcome and achievements
(conclusions and future work)
Graduation Project Committee 32

Project Proposal Project Implementation
Total:
100
Total:
100
Supervisor:
40
Committee:
60
Supervisor:
40
Committee:
60
Milestone1:
10
Milestone2:
20
Milestone3:
30
Milestone4:
20
Milestone5:
40

Rewards and Penalties from GPC

GPC will nominate outstanding projects for awards or distinctions

GPC may deduct up to 10 points for irregularities such as, failure to attend meetings/seminars, delays and unconformities in submitting the final bound report, etc.
College of Computer Science and Information Technology, KFU 33





Graduation Project Handbook detailing regulations and guidelines
Templates for Report and Presentation
Various Forms






Pre-registration form
Biweekly meeting form
Supervisor evaluation form for project proposal
Supervisor evaluation form for project implementation
Committee evaluation forms for 3 phases of project proposal
Committee evaluation forms for 2 phases of project implementation
Graduation Project Committee 34




GPC aims to facilitate quality graduation projects at the college by coordinating with all stakeholders and by adopting best practices.
GPC wishes to promote teaching and learning activities that foster a culture of creativity and innovation in the college through active participation.
GPC welcomes your cooperation and feedback
Graduation Project Committee 35

Graduation Project Committee 36