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Word 2007® Business and
Personal Communication
Font Styles
Fonts
Lists
How can you use Word 2007 to
format your documents?
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Lesson 2: Format Content
You can change
margins, add color
and styles, and
create lists to
make your
document more
interesting and
easy to read.
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Lesson 2: Format Content
View This Presentation to Answer
the Following Questions:
• What is a memo and how is it used?
• How can I begin formatting a memo?
• How can changing fonts enhance a memo?
• What are lists and outlines?
• What vocabulary words should I review?
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Lesson 2: Format Content
A memo is a short
document that is used to
communicate quickly
between members of a
team in an organization.
Memos may share
information, make
a request, or
suggest a change.
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Lesson 2: Format Content
A memo has special
formatting that makes
it easier to read.
The heading identifies
the recipients, subject,
and other information.
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Lesson 2: Format Content
The body of a memo
contains the information
being shared.
The closing can contain
the writer’s initials and
enclosure information.
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Lesson 2: Format Content
Academic Skills Check
How can members of a team use a
memo to communicate with each
other?
Answer:
Members of a team can use a
memo to share information, make
a request, or suggest a change.
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Lesson 2: Format Content
Academic Skills Check
What are the three main parts of a
memo?
Answer:
• A heading that contains the memo’s
guide words.
• A body that contains the information
being shared.
• A closing that can contain the writer’s
initials and enclosure information.
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Lesson 2: Format Content
To begin formatting
your memo, set the
margins and tab stops.
Tab
A margin measures
the distance from
the edge of the page
to the text.
Margin
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Lesson 2: Format Content
Memos use a 2” top margin
and 1” margins for left and
right margins.
If the memo is very short,
you might reset the left and
right margins to 1.25”.
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Lesson 2: Format Content
To change the margins
of a memo, use the Page
Setup dialog box.
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Lesson 2: Format Content
A tab stop is a marker on the
horizontal ruler that shows where
the insertion point will jump to
when you press the Tab key.
Use Tab stops to
help you format
the heading of a
memo correctly.
Tab stop
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Lesson 2: Format Content
To reset the
tab stops of a
memo, use
the Tabs
dialog box.
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Lesson 2: Format Content
Tech Check
How do you change the margins of a
memo?
Answer:
To change the margins of a memo, use
the Page Setup dialog box.
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Lesson 2: Format Content
Tech Check
What is a tab stop?
Answer:
A tab stop is a marker on the
horizontal, or left-to-right, ruler that
shows where the insertion point will
jump to when you press the Tab key.
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Lesson 2: Format Content
Change the font and font style to make the
text clearer and easier to read, and to
enhance your memo.
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Lesson 2: Format Content
A character is an individual
letter, number, symbol, or
punctuation mark.
Examples of characters:
J
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©
?
A font is the unique design
of a set of characters. The
automatic, or default, font
in Word 2007 is Calibri.
Examples of fonts:
Arial Calibri Cambria
Font size refers to how
large or small characters
are. Font size is measured
in points.
Examples of font sizes:
18pt.
24pt.
32pt.
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Lesson 2: Format Content
Font style
refers to
effects
such as
bold, italic,
and
underline.
Examples of font styles:
Bold
Italic
Underline
Apply these effects to words and phrases to add emphasis.
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Lesson 2: Format Content
To modify
a memo’s
font,
style, and
size, open
the Font
dialog
box.
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Lesson 2: Format Content
To make text stand
out and enhance a
memo, or make it
better, apply special
formatting to
characters.
Some special effects
include
strikethrough,
shadow, and
ALL CAPS.
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Lesson 2: Format Content
Tech Check
How can you make text stand out in a
memo?
Answer may include:
To make text stand out in a memo,
apply special character effects, or
apply font styles, such as bold, italics,
or underline.
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Lesson 2: Format Content
TechCheck
How do you modify a memo’s font, style,
and size?
Answer:
Use the Font dialog box to modify a
memo’s font, style, and size.
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Lesson 2: Format Content
Lists and outlines are an
effective way to organize
information in a memo.
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Lesson 2: Format Content
A numbered list
is a list of items
that appear in a
particular
sequence. Each
item is preceded
by a number or
letter.
A numbered list
indicates that
items in a list
should be viewed,
or performed, in
a particular order.
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Lesson 2: Format Content
Bullets are symbols, shapes, or images
such as dots, diamonds, or arrows.
In a bulleted list each
item begins with a
bullet to call
attention to it.
Use a bulleted list if it does not
matter in which order the items in
the list are displayed.
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Lesson 2: Format Content
An outline numbered
list looks just like an
outline that you might
create on paper to
take notes or to study
from.
You can subdivide the list into a
maximum of nine levels.
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Lesson 2: Format Content
To create a list or
outline, click the
Multilevel List button
in the Paragraph
group on the Home
tab.
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Lesson 2: Format Content
Academic Skills Check
When should you use a numbered list?
Answer:
Use a numbered list when you
want to indicate that items in a list
should be performed or viewed in
a particular order.
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Lesson 2: Format Content
Academic Skills Check
When should you use a bulleted list?
Answer:
Use a bulleted list when it does not
matter in which order the items in
the list are displayed.
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Lesson 2: Format Content
Vocabulary Review
memo
A document that shares information
quickly between members of a
team.
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Lesson 2: Format Content
Vocabulary Review
margin
The amount of space between the
text and the edge of the page.
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Lesson 2: Format Content
Vocabulary Review
tab stop
A setting that determines where the
insertion point will stop when you
press the Tab key.
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Lesson 2: Format Content
Vocabulary Review
character
An individual letter, number,
symbol, or punctuation mark.
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Lesson 2: Format Content
Vocabulary Review
font
The unique design of a set of
characters.
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Lesson 2: Format Content
Vocabulary Review
font size
The measurement of characters in
points.
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Lesson 2: Format Content
Vocabulary Review
font style
An effect that can be applied to a
font, such as bold, italic, or
underline.
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Lesson 2: Format Content
Vocabulary Review
numbered list
A list of items that must appear in a
particular sequence. Each item is
preceded by a number or letter.
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Lesson 2: Format Content
Vocabulary Review
bulleted list
A list of items preceded by a special
symbol, such as a dot or an arrow.
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Lesson 2: Format Content
Vocabulary Review
bullet
A symbol, shape, or image such as a
dot, diamond, or arrow.