Texas Skyward User Group Conference
Cross Entity Course Enrollment
Yanira Benavides & Julie Juneau
PEARLAND ISD
CECE – Cross Entity Cross Enrollment
OVERVIEW
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The purpose of Cross Entity Enrollment (CECE) is to allow students from multiple campuses
to be enrolled into a single class section. Teachers have one gradebook and one
attendance roster for each course/class section regardless of the students’ home
campus.
HOME COURSES, AWAY COURSES & CECE Class Sections
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HOME COURSES – are the courses that are offered at a campus and made available for
students enrolled at any campus but that can come to take the course/class.
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AWAY COURSES- these are linked to the HOME COURSES and are in the course master of
the campus the student is enrolled in.
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CECE CLASS SECTIONS – Sections from the HOME COURSES that coded as “Allow Cross-
Entity Enrollment” to be able to enrolled students from another campus
THINGS TO CONSIDER
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Student Entry/Withdraw records remain at their home campuses
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HOME COURSES should be setup first and needs to be coded as HOME course.
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After the HOME Course is setup at the “host” campus, is time to add the AWAY courses.
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When trying to link AWAY courses with HOME Courses – the course length must match
with the home course, otherwise the home course won't be recognized.
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Home Course Sections need to be coded as “Allow Cross Entity” in order for those class
sections to appear at the AWAY entity course.
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We prefer for the Bell Schedule/Number of periods to be the same at the entities where
HOME and AWAY Courses will be linked. It is possible to have one campus in a regular
bell schedule and another in a block bell schedule but the process will be more
complicated.
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Course Key at the AWAY campus –might be different to easily identify courses and do the
proper setup – curriculum number must stay the same.
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Recommendation is to have all of the CECE setup prior to scheduling students at either
entity if at all possible
CECE DISTRICT CONFIGURATION
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Turn on CECE at District level under the student
configuration
PATH: PS\CA\DS\CF\ST
PRODUCT SETUP|SKYWARD CONTACT
ACCESS|DISTRICT SETUP|CONFIGURATION|STUDENT
CONFIGURATION
CECE ENTITY CONFIGURATION
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Verify Entity configuration for each entity that will
allow cross enrollment
PATH: WS\OF\CS\PS\CF\SE
OFFICE|CURRENT
SCHEDULING|SETUP|CONFIGURATION|SCHEDULING
ENTITY YEAR SETUP
Expand appropriate school year, expand the ENTITY
YEAR OPTIONS area.
Click on EDIT ENTITY YEAR OPTIONS
Select the “Allow Cross Entity Course Enrollment”
checkbox and click SAVE
SCHEDULING CONFIGURATION OPTIONS
*Options can be changed at one entity but it would take effect district wide
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Would you like to Limit the number of students
enrolling from the AWAY campus at the HOME
Courses?
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Would you like for the Class meets records of the
HOME COURSES to automatically be created at the
AWAY campus?
These two options are located under:
WS\OF\CS\PS\CF\SC
OFFICE|CURRENT SCHEDULING|SETUP|CONFIGURATION|SCHEDULING
CONFIGURATION OPTIONS
NOTE: If campuses are in a
different bell schedule, we
recommend for the “Automatically
Create Class Meet records on
Cross Entity Away Courses” to be
turned off. That way the away
campus can edit the class period
if necessary.
Setting up HOME COURSES
From the course master at the HOME (host) campus:
WS\OF\CS\BC\CM\CM Office|CurrentScheduling|BuildCourseMaster|CourseMaster
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Select the course that will be coded as HOME Course
EDIT the course
Under the Cross-Entity Course Enrollment Information area, click on
drop down arrow and select “Cross-Entity HOME Course” and SAVE
Setting up HOME COURSES Class Sections
From the course master at the HOME (host) campus:
WS\OF\CS\BC\CM\CM Office|CurrentScheduling|BuildCourseMaster|CourseMaster
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Expand the course the HOME Course and go into the SECTION DETAILS
area
EDIT the class section you would like to share with the AWAY campus(es)
Mark the “Allow Cross-Entity Enrollment” checkbox and click SAVE
NOTE: If sections were created before making a course a HOME course, you will manually EDIT
each of the sections you want to share with another campus.
**For any new class sections that are created in a HOME course, the “Allow Cross-Entity Enrollment”
checkbox will be automatically checked.
Setting up AWAY COURSES
From the course master at the campus where the student is enrolled:
WS\OF\CS\BC\CM\CM Office|CurrentScheduling|BuildCourseMaster|CourseMaster
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Select or create the course that will be coded as AWAY Course
Under the Cross-Entity Course Enrollment Information area, click on
drop down arrow and select “Cross-Entity AWAY Course”
Click on the DETAILS link to indicate the HOME ENTITY CODE and the
HOME COURSE NUMBER
Click SAVE to complete the “link”!
Setting up AWAY COURSES Class Sections
From the course master at the campus where the student is enrolled:
WS\OF\CS\BC\CM\CM Office|CurrentScheduling|BuildCourseMaster|CourseMaster
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Expand the AWAY Course and go into the SECTION DETAILS area
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Away campuses will NOT have the capability to add any class sections, therefore;
HOME Class Sections will automatically be created at the AWAY course
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If you choose for the HOME class meet to be automatically created at the AWAY
campus, all class meet information will be created (class period, teacher, meeting
pattern, etc).
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If you choose for the HOME class meet NOT to be automatically created at the
AWAY campus, you will be able to ADD the CLASS MEET and all the information
should pre-populate for you and changes can ONLY be made to class period.
Texas Skyward User Group Conference
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