Welcome to On-site Training
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Technology Readiness for
Schools and Districts
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Technology Readiness
for Schools and Districts
By the end of this part of the presentation, you will have a general
understanding of:
• PARCC’s minimum and recommended hardware and bandwidth
requirements
• School Readiness planning
• Technology Set-up
• Infrastructure Trial
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Agenda
• Technology Guidelines
• School Planning
• Technology Set-up
•
•
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 Configure the Network
 Proctor Caching
 SystemCheck Tool
 TestNav and Proctor Caching Configurations
 Practice Tests and Sample Items
Infrastructure Trial
Resources
Technology Guidelines
Updates and additional technology resources are available at:
http://www.parcconline.org/technology
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School Planning
• Technical Training Modules
• Technology User Guides
• Accessibility Features and
Accommodations
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Technology Setup
• Technology Setup
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
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Configure the Network
Proctor Caching
SystemCheck Tool
TestNav and Proctor Caching Configurations
Practice Tests and Sample Items
Resources – Technology Setup
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Infrastructure Trial
• Opportunity to simulate test‐day network environment.
• Performed in the PearsonAccessnext Training Site
• Schools are strongly encourage to take advantage of the PARCC
Training Center to evaluate their infrastructure before the live
assessment
• Take corrective action on any issues discovered during the trial.
• Review the PARCC Infrastructure Readiness Guide and the
Infrastructure Trials: Running a Dress Rehearsal training module
to prepare for this activity.
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next
PearsonAccess
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PearsonAccessnext
Purpose: To guide users through the steps to create and manage staff
accounts and import student registration into PearsonAccessnext.
By the end of this training, users will better understand:
• How to create and manage staff accounts.
• How to manually add student registration information in
PearsonAccessnext.
• How to work with Online Sessions
• How to submit an Additional Order
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PearsonAccessnext
http://pearsonaccessnext.com
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PearsonAccessnext - Login
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PearsonAccessnext – Home Page
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PearsonAccessnext – Home Page
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PearsonAccessnext - Home
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Organization Participation
Verify that your school is participating in PBA and EOY
administrations in PearsonAccessnext:
1. Click the “Setup” Button and select “Organizations”
2. Under “Find Organizations” type in the name of your
organization and click the “Search” button.
3. From the Results check the name of your organization.
4. From the “Select Tasks” dropdown menu check "Manage
Participation" and click the “Start” button.
5. Verify that the “Participating” box is checked.
6. Verify this checked in both PBA and EOY administrations.
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Checking Participation Status
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User Accounts
• User Roles - PearsonAccess users must be assigned roles.
• Permissions - Each User Role contains a set of permissions that
determine which tasks that specific User Role can perform in
PearsonAccess. Permissions are bundled into User Roles.
• Conferrability defines the list of roles that a one user can grant
(confer) to another user account during user account
management.
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User Accounts - Base Roles
Base Roles have been created with abilities that generally align to
the organization level and title of the user. A user account needs at
least one base role to be functional.
• Base Roles:
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•
State Role – Assigned to state-level user accounts.
•
LEA/District Test Coordinator Role – Assigned to LEA/District Test Coordinator user accounts.
•
Non-School Institution Test Coordinator Role – Assigned to Non-School Institution Test
Coordinator user accounts (Same abilities as LEA/District Test Coordinator).
•
School Institution Test Coordinator Role – Assigned to School Test Coordinator user
accounts.
•
Test Administrator Role – Assigned to users who will administer computer-based tests.
•
Technology Coordinator Role – Assigned to users who will support technology for computerbased tests.
User Accounts – Add-on Roles
Add-on Roles have been created to enable states to continue with
their current policies and abide by state-specific laws. Each state has
the option to create user accounts with Add-on Role assignments.
• Add-on Roles
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•
Organization Role –Assigned to users who will create and modify organizations within
PearsonAccessnext.
•
Enrollment Role – Assigned to users who will set an organization as participating in a test
administration and enter enrollment counts.
•
Request Additional Order Role – Assigned to users who will place an additional order.
•
Approve Additional Order Role – Assigned to users who will approve an additional order.
•
Delete Student Role – Assigned to users who will be able to delete students from
PearsonAccessnext.
•
Sensitive Data Role – Assigned to users who will be able to view and edit Student Sensitive
Data.
Conferrability in
PearsonAccessnext
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User Role Matrix
• User’s role will determine the functionality the user can access.
• User Role Matrix can be found on the Support page of
PearsonAccessnext.
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User Interface for Creating
User Accounts
Authorized LEA and school personnel will be able to create
individual staff user accounts within PearsonAccessnext manually or
by importing a file.
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Editing User Accounts
Create / Edit Users:
Allows authorized personnel to view and update existing accounts,
as well as create new accounts manually.
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Manually Creating a New User
Account
A user’s role and organization will determine the functionality they
can access.
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Creating New User Accounts
Through a File Import
User accounts may also be created or maintained by importing a
User File; this is especially helpful when working with accounts in
bulk quantities.
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Creating New User Accounts –
Templates
Resources:
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User File – Field Definitions
Valid values are:
C (create)
U (update)
Contains the organization codes associated
with the user. Multiple values in this field should
represent ALL organizations associated with
the user and separated by a colon.
Identifies whether the user’s account is disabled.
YES = Account should be disabled.
NO = Account is not disabled.
Identifies when a user account becomes active.
This text field is required if the
Disabled field is set to YES.
Format as: MM/DD/CCYY
MM is the 2-digit month
DD is the 2-digit day
CC is the century
YY is the 2-digit year
Identifies when a user account becomes
inactive.
For example, if a start date is March 30, 2011, it
should be entered as 03/30/2011.
Contains the Username. Must be
unique. If the username entered to
create a new account is already taken,
an error message will be received
upon your import. It is suggested to
use your email address.
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Contains the role associated to a user.
Multiple values in this field should
represent ALL roles associated with the
user and must be separated by a colon.
Format as: MM/DD/CCYY
MM is the 2-digit month
DD is the 2-digit day
CC is the century
YY is the 2-digit year
For example, if a start date is March 30,
2011, it should be entered as 03/30/2011.
Importing a User File
Import a User File for processing at Setup > Import/Export Data >
select Import/Export Data from the Task box > click Start
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Customer Support for User
Accounts
• PARCC Customer Support agents can:
– Reset passwords
– Unlock accounts for LEA Test Coordinator accounts
• Agents cannot:
–
–
–
–
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Create accounts
Lock/unlock accounts other than LEA Test Coordinator accounts
Update email addresses
Delete/undelete accounts
Student Registration
Student Registration refers to student demographic data and
other test-specific information about individual students.
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Student Registration – Import
Process
Importing a Student Registration File for processing parallels the
User File process. Administrative features used to import files are
found under Setup > Import/Export Data.
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Registering a Student in
PearsonAccessnext
How to manually add a new student in PearsonAccessnext:
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Registering a Student in
PearsonAccess
Student page Functionality:
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Registering a Student in
PearsonAccess
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Online Testing Management
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Additional Orders
The Additional Orders Process requires Add-on Roles to be
assigned to the PearsonAccessnext User Account(s).
• Request Additional Order Role - Allows a user to request
additional orders in the system.
• Approve Additional Order Role - Allows a user to approve
additional orders in the system.
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Requesting an Additional
Order
Select the appropriate Administration at the top of the screen and
organization if needed.
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Requesting an Additional
Order
Under the Setup, select Orders and Shipment Tracking.
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Requesting an Additional
Order
Under the Select Tasks dropdown menu check Create/Edit Orders
and click the Start button.
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Requesting an Additional
Order
Fill out the Details
and Ship To
sections.
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Requesting an Additional
Order
Next click the Edit
button that is
located on the
lower part of this
screen.
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Requesting an Additional
Order
Fill out the
Materials Order
screen.
When complete
click the X button
in the upper right
hand corner.
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Requesting an Additional
Order
Click the Create
button once you
have reviewed
that all your
requested items
are listed.
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Requesting an Additional
Order
The Additional Order will now be listed as “submitted” on the
Orders & Shipment Tracking screen.
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Late Student Registrations
Fall Block: Oct 3rd, 2014
Spring PBA: Nov 21st, 2014
Spring EOY: January 23rd, 2014
If you missed the deadlines for the initial order, follow these steps:
1. Import a Student Registration Import File for students not
yet registered*.
2. Submit an order for additional test materials* in
PearsonAccessnext for each participating school.
Note: avoid unwanted material and do not submit an
additional order if you are expecting to receive an initial order.
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Resources
Access multiple resources at:
parcc.pearson.com
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Resources – PARCC Technology
Website
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Resources – Technology
Guidelines document
Technology Guidelines for
PARCC Assessments
www.parcconline.org/technology
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Resources – Support Page
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Resources – Training Center
•
From the PARCC site, select
Training Center.
Select Sign In.
Enter your User ID and password,
and then click Sign In to go to the
Training Center.
•
•
•
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NOTE: A separate User ID and
password is required to access the
Training Center; contact your LEA
Test Coordinator if you have not
received a login.
Support: PARCC Support
Contact PARCC Support for assistance with:

Navigating PearsonAccessnext

Accessing resources

Navigating the Training Center

Setting up proctor caching

Managing Student Registration Data

Submitting additional orders

Setting up test units

Inquiring about shipments

Managing user IDs and passwords
Online Support and Resources: http://parcc.pearson.com/support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –Fri.)
Email: PARCC@support.pearson.com
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Support: State or LEA
Support
Contact your State or District Test Coordinator for assistance with:
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
Testing schedule

Testing accommodations

Unusual circumstances on test days

Violations of test security

School emergencies that affect testing

Questions about general testing policies

Questions about state communications
Thank you
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