Ohio’s State Tests
AIR (Science & Social Studies) and PARCC (ELA & Math)
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AIR Test Resources
American Institutes for Research (AIR) systems used to administer the
online science and social studies tests
• An online course and companion guidance document
•
TA Practice Site and to review the online practice tests.
• The Online Testing Checklist for test administrator
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PARCC Computer-based Testing;
Administration Training for
Test Administrators
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PBA Test Administration
Flowchart
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Test Schedule
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Testing Times
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Math Resources
•Graph paper is allowable at all grade levels
•For grades 3-5, calculators are allowed for accommodation
use only
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Math Resources
Math Reference Sheet Grade 5 - provided within the test
platform
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ELA Resources
Headphones
• Headphones are needed for ELA/Literacy PBA units
• For students who receive the text-to-speech accommodation
for the ELA/Literacy assessments or the accessibility features
for the Mathematics assessments.
• Volume controls appear before the start of each unit - volume
can only be adjusted prior to beginning the test
• Attempting to adjust the volume later may cause TestNav to
close
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Guidelines for
Administration Time
Guidelines for Administration Time
Task
Time to be
Allotted for an
Administration
Preparing for testing (includes reading
instructions to students and answering questions)
10 minutes
Distributing test material
5 minutes
Unit testing time
Completing end-of-unit activities, including closing units,
collecting test materials, and administering a student survey
(after EOY only)
60–90 minutes*
5–15 minutes
*Depending on unit and subject—refer to Unit Guidelines and Schedule table in the Test
Administrators Manual for each Unit Time.
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Guidelines for
Administration Time
Guidelines for Administration Time (continued)
• Provide all students with the entire amount of Unit Testing Time.
• Once the Unit Testing Time has elapsed, the unit must end.
• A student may be allowed an extended time accommodations
only if listed in his or her IEP, 504 Plan, or EL Plan.
• Refer to your School Test Coordinator for which script option to
read regarding what is allowed if students finish early.
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Make-Up Testing
Make-Up Testing
• Students who are absent, become ill, or who can no longer test
because of classroom, school, or technical interruptions during
original units, may utilize make-up testing.
• Students are not allowed to return to any portion of the test they
have already completed.
• Test security and administration protocols apply.
• Units may be taken out of order for make-up testing only.
* Note: all units must be scheduled in sequential order.
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next
PearsonAccess
Steps to prepare for PARCC Computer-based Tests:
• Manage and monitor Test Sessions in PearsonAccessnext
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Start test sessions
Understand the active testing status indicators
Manage test interruptions
Understand how a student should exit a test
Resume student’s test
Completed and Marked Test Complete status
Stop Test Sessions
• Information on how to complete these activities will be found
in the PearsonAccessnext Training Module
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Testing Environment
(TAM, P.16, 18)
• A quiet testing environment is priority #1!
• Every testing location should have proper lighting, ventilation
and be at a comfortable temperature
• To maintain security in a computer-based testing
environment, PARCC suggests configurations for seating
student
Visitors during testing (TAM, p. 16)
• Visitors- including parents/guardians, school board members,
researchers, reporters, and non authorized testing personnelare prohibited from entering the testing environment.
Breaks during testing (TAM, p.6, 25)
• During a unit, “stand-and-stretch” breaks of UP TO 3
MINUTES may be permitted at the discretion of the Test
Administrator.
• Do not allow talking among students during breaks.
• Students are not permitted to use electronic devices, play
games, or engage in activities that may violate the validity of
the test.
Restroom Breaks (TAM, P. 25, TCM, P. 10)
• Only one student is allowed to leave the testing room at a
time for an individual restroom break during testing.
• A student must be supervised at all times between the testing
room and restroom (e.g., by a Proctor).
Guidance for Redirecting
Students (TAM, p. 24)
• All directions may be repeated as necessary for all students
• Test administrators may redirect student’s attention to the
test without coaching or assisting the student:
– Provide reminders to stay on task and focused
– Provide a redirection as part of a classroom management plan
or school rules
– Provide a visual cue for students to stay on task
Dismissing student misconduct
(TAM, 25)
• The test administrator has the authority to dismiss any
student for misconduct.
• Collect the student’s test materials and close their test
session. They will be dismissed from the exam room with no
opportunity to make-up/retake missed questions (if test has
already started).
• The test administrator may recommend test invalidation.
• Make sure you go into TestNav and exit the student’s test
Do Not Disturb (TAM, P.22, Appendix F)
• Post a “Testing- Do Not Disturb”
sign on the outside of the door on
the testing room during each
session.
Tasks to Complete Before
Testing
Test Administrators and Proctors Must Prepare for a Test
Administration
1. At least one week before Testing:
• Read the Test Administrator Manual
• Attend training to review policies and instructions for test administration.
• Log in to the PearsonAccessnext site and the Pearson Training Site
• Sign a Security Agreement.
• Prepare to administer accommodated tests, if necessary.
• Arrange for school supplied materials.
• Administer the computer-based Sample Items and Tutorials.
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Tasks to Complete Before
Testing (continued)
Test Administrators and Proctors Must Prepare for a Test
Administration
2. At least 2 days before Testing:
• Ensure you can access PearsonAccessnext.
• Prepare the testing environment.
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Tasks to Complete the Day
of Testing
Test Administrators Activities, the Day of Testing:
1. Receive test materials.
• Note: PBA ELA requires headphones
2. Manage test sessions in PearsonAccessnext
3. Read the appropriate script.
4. Distribute test materials to students.
5. Help students log in to TestNav.
6. Keep time.
7. Supervise and monitor test activity.
8. Provide breaks, if applicable.
9. Report testing Irregularity or security breaches.
10. Troubleshoot computer-based testing issues.
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Materials Distributed Test Day
(TAM, p. 9-10, 14)
• Student Authorization Tickets*
• Seal Codes*
*These materials must not be stored in classrooms prior to or following the day of
administration
• Scratch Paper– Graph paper, lined paper, blank computer paper
– Two pages per student
– Pages must be provided by test administrators
• Headphones
– Must be stand alone and not plugged in to any device
– Can be used as noise buffers to minimize distractions
– Students can either bring their own or the school can provide
Reading the Script (TAM, p.22)
• Test administrators are required to adhere to the script
provided in this manual for administering the PARCC
ELA/Math assessments
• Read word-for-word all text that is boxed and printed in bold
type and preceded by the word: SAY.
– You may not modify or paraphrase the wording in the SAY boxes.
• Test Administrators are permitted to clarify only general
administration instructions after reading the script word-forword.
If you have ANY questions regarding policy, security breaches, or
irregularities contact your Test Coordinator immediately!
Keeping Accurate Time
• Display a timing box on the board
– Do not fill in the Starting Time or Stopping Time lines until instructed to do
so in the scripts.
• Make sure you keep accurate time for each session. If a session has a 90
minute allotment, then the test session should ONLY be 90 minutes!
• Students will remain for the initial session time, even if they finish early.
• No test session can be extended beyond one school day (extended time
is only allowable in cases in which an IEP specifically denotes that
accommodation)
Logging Students IN
• On the morning of testing, you will give each student an
authorization ticket with their name specifically printed on the
ticket.
• When instructed, students will type in their username and
password given
• http://parcc.testnav.com
Guidance for Troubleshooting
Computer-based Testing
• When a technology disruption affecting a single student occurs,
Test Administrators should follow these steps:
‒ Note the time of the disruption.
‒ Follow procedures on troubleshooting and support.
‒ If issue persist move the student to another testing device.
‒ Document the situation in writing.
• When a technology disruption affecting multiple students occurs,
Test Administrators should follow these steps:
‒ Pause testing.
‒ Note the time of the disruption.
‒ Follow procedures on troubleshooting and support.
‒ Resume testing.
‒ Document the situation in writing.
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During Testing: Security
Breaches
1. All instances of security breaches and testing irregularities must
be reported to the School Test Coordinator, immediately.
2. The Form to Report a Testing Irregularity or Security Breach
must be completed within two school days of the incident.
3. Be prepared to provide a written statement of the incident to
your School Test Coordinator should a security breach or testing
irregularity occur.
Your School TC will review more detailed security policies and
procedures.
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During Testing: Monitor Student
Status
Your TA screen/dashboard will display one of the following status
levels for EACH student during testing – be sure to hit REFRESH to
see the most current status!
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Resume a Student - when student exits a test
(intentionally or unintentionally)
Before student can finish the test session/unit, the Test
Administrator (you) must Resume the student
To do this – (see next slides for screen shots)
•Select the student from your session list
•Select Resume Student Tests from the task list (top left of screen)
•Click Start
•Select student again from list and click Resume
Only students in Active or Exited status can be resumed
Since students Exit when finished with a Unit, if there is
another Unit to be taken you must Resume EACH
student before starting the next Unit!
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Resume a Student
1. Select
student
2. Click
Resume
Student Tests
from Tasks
Menu
3. Click Start
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Resume a Student
4. Select student
again
5. Click Resume
6. Refresh your
screen to see student
status change to
‘Active’
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Tasks to Complete After
Testing
After Testing the PARCC Assessment
1. Collect materials and return to the School Test Coordinator.
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•
•
Test Administrator Manual
Student Testing Tickets
Seal Codes
school-supplied mathematics reference sheets and calculators (if applicable)
used and unused scratch paper
headphones
2. Report accommodations usage and missing materials to the
School Test Coordinator.
3. Stop Test Sessions in PearsonAccessnext.
4. Complete a Test Administrator Survey after each
administration.
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Preparation & Reources: 2
Different PARCC Sites
Training Site - Brown – “Training Pearson Access Next”
• Site used for the trial last week
• Use this site to practice with students
• https://trng.pearsonaccessnext.com
PARCC Test Site – Blue – “Pearson Access Next”
• the one you will use for the REAL tests
• https://oh.pearsonaccessnext.com
Try signing into BOTH sites - username sent to you by ‘PARCC Pearson
Access’ in January
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Resources
TAM and TCM
Manuals & Training Modules can be found at
http://parcc.pearson.com/
Click ‘Manuals & Training’
Let’s go there now!
You can also access the
testing site from this page
AND Test Prep resources
AND the latest news
bulletins from PARCC
Resources – Support Page within the PARCC
Testing Site (sign in first)
https://oh.pearsonaccessnext.com
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Resources – Don’t forget about the
Training Site (brown)
http://parcc.pearson.co
m/pearsonaccess/
• Select the green
PearsonAccessnext
dropdown menu and
select Training.
• Enter your user ID and
password, and then click
Sign In to go to the
Training Center.
• OR you can go to
https://trng.pearsonacces
snext.com
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Support: PARCC Support
Contact PARCC Support:
Online Support and Resources: http://parcc.pearson.com/support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. – Fri.)
Email: PARCC@support.pearson.com
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Read the Manual!!! (TAM, p. 17)
• All school staff involved in the administration of the PARCC
assessment must be familiar with their individual
responsibilities and PARCC test security protocols. Test
Administrators and Proctors must read and be familiar with
the content and instructions contained in this manual.
• It is crucial that you read pages 1-26 in the manual in
addition to participating in today’s training.
• http://parcc.pearson.com/ - click ‘Manuals & Training’
What to do next?
1. Download and/or print the manual for your grade level
http://parcc.pearson.com/ - click ‘Manuals & Training’
2. Print out the scripts for the test units you are administering
(ex. Mat PBA Units 1 & 2)
3. Print testing signs (Appendix D of TA Manual)
4. Log in to your Pearson Account (the real test system) at
oh.pearsonaccessnext.com
5. Practice navigating the TestNav PARCC system by logging in to
the Training Pearson Site at trng.pearsonaccessnext.com and
practice Resuming Students and Marking tests Complete