Oki Data Americas
How To Series
Scanning to E-Mail
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How To Series
Scanning to E-Mail
The following information presented is based on the
CX3535/CX4545 Scanning Guide.
For detailed information
see CX3535/CX4545 Scanning Guide
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At any point in this presentation simply “click
on the Guide to go to the Guide.
Scanning Operation
Scanning to E-mail
The scan to e-mail feature lets you send scans to specified e-mail addresses. The
scanned image is converted to a PDF, XPS, TIFF, or JPEG file and sent as an e-mail
attachment.
» The Scan Procedure
» Confirming Scan Job Status
» Specifying Addresses
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Click on the Guide
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Scanning Operation
The Scan Procedure
For detailed information
see CX3535/CX4545 Scanning Guide
Perform the following steps to scan an original and send it to an e-mail address.
1. Place original on the glass or in the RADF
2. Press the SCAN button on the control panel.
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3. Press E-MAIL on the touch panel.
NOTE: If User Authentication for Scan to E-mail is enabled, you must enter your user name and password to log
into the SCAN TO E-MAIL screen.
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Scanning Operation
The Scan Procedure
4. On the email screen, press TO.
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5. Press SINGLE.
6. To select recipients, press the email icon next to the contact name. You can select multiple recipients. Then,
press OK.
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Scanning Operation
The Scan Procedure
7. Specify the appropriate settings on the screen:
* Enter the subject and body information using the on-screen keyboard
* Specify the file name and file format
* Select either single (single page file) or multi (multiple page file)
* Turn security on or off
Then, press the down arrow to continue to the next page.
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Scanning Operation
The Scan Procedure
8. Specify any addition settings you require and press OK.
9. To start the scan, press SCAN on the touch panel or the START button on the control panel.
10. If you see the message "To continue, Place document
on glass and press Start or Scan”. When you have finished
scanning press JOB FINISH.
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Scanning Operation
Confirming Scan Job Status
Perform the following steps to confirm a scan job status and then delete the job from the list.
1. Press the JOB STATUS button on the touch panel.
2. Press the LOG tab.
The list includes each job's destination/file name, agent
(scan function), date and time, number of pages, and
status (Job result).
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Scanning Operation
Confirming Scan Job Status
3. Press SCAN to display the list.
4. To delete a job, press the JOBS tab.
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Scanning Operation
Confirming Scan Job Status
5. Press Scan
6. Select the job to be deleted.
7. Press DELETE.
The list includes each job's destination/file name, agent
(scan function), date and time, number of pages, and
status (Job result).
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Scanning Operation
Specifying Addresses
In a previous slide, you learned how to send to an e-mail address. You can choose from several options to
specify email addresses when scanning to e-mail:
• Key in e-mail addresses
• Select from address book
• Search address book with ID numbers
• Search address book with search strings
• Search the LDAP server with search strings
• Select groups
• Search for groups with ID numbers
• Search for groups by name
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Scanning Operation
Specifying Addresses
1. Press the SCAN button on the control panel.
2. Press E-MAIL on the touch panel.
3. Press INPUT @.
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Scanning Operation
Specifying Addresses
4. Enter the e-mail address using the onscreen keyboard and press OK. The new e-mail address now appears in
the address book.
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Scanning Operation
Specifying Addresses
For advanced “Scan to E-mail” functionality such as:
• Encrypting PDF Files
• Utilizing the LDAP Server
• Using Templates
• Changing scan settings for color, resolution, scanning 2 sided originals, etc.
See CX3535/CX4545 Scanning Guide
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For detailed information
Click on the Guide
Scanning Operation
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CX3535/CX4545 Scanning Guide
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