New Student Organization
Workshop
Presented by:
Office of Campus Activities
434 Curry Student Center
617-373-2642
sal@neu.edu
www.northeastern.edu/studentactivities
Office of Campus Activities
Your Campus Activities Partners
Jason Foster, Director of Campus Activities
Chiquita Baylor, Assistant Director of Campus Activities
Jace Kirschner, Assistant Director of Campus Activities
Sarah Weiner, Assistant Director of Campus Activities
Jeffrey Benham, Programming and Ticket Manager
Dan Daskivich, Coordinator of Campus Activities, Events/Scheduling
Quinn Snellings, Administrative Assistant
Ashley Tobin, Graduate Assistant/Program Manager
Rose Harvey, Co-op
Office of Campus Activities
Groups to Know…
Student Involvement Board (undergraduate organizations)
• Committee within SGA responsible for making the final recommendation to
Campus Activities regarding student organization formation
Graduate Student Government (graduate organizations)
• Responsible for making the final recommendation to Campus Activities
regarding graduate student organization foundation
Office of Campus Activities
Benefits of Being Recognized
• Access to room reservations
• Accounts and fiscal assistance within the Student Activities Business Office
(SABO)
• Ability to fundraise and host programs/events
• Full use of the 240 Resource Room
• Opportunity to recruit at Activities Fairs and host tables for information
• Access to Student Activity Fee (undergraduates) and Graduate Activity Fee
(graduates)
• Access to a Program Manager within Campus Activities
• Ability to advertise and use the Northeastern name and brand
• Access to OrgSync
• MUCH MUCH MORE
Office of Campus Activities
Responsibilities of Recognized
Organizations
• Must register with Campus Activities once per semester
• Must check mailbox in Resource Room at least once per week
• All organizations must maintain at least 12 active members
• Must read, understand and abide by all policies and procedures in the Student
Activities Handbook
• Must meet regularly with Program Manager to discuss programming and other
initiatives to ensure adherence to policy
• Must have a full-time faculty or staff advisor
Office of Campus Activities
Undergraduate vs. Graduate
Organizations
Graduate Organizations
• Defined as an organization where graduate students are the main audience
and/or the executive boards are comprised of any graduate students
Undergraduate Organizations
• Defined as an organization where undergraduate students are the main
audience and/or the executive boards are comprised of any undergraduate
students
Undergraduate students may not serve on the E-boards of graduate
organizations, and vice versa
Office of Campus Activities
How to Begin
Creating a graduate or undergraduate group begins with the same steps:
• Students should log-into OrgSync via www.orgsync.com/login (select Northeastern from the “Custom
Log-in” section.)
• If you are new to the system: fill out a profile and click on “Join an Org” at the top. If you are a
member of an organization within the system already: click on “My Orgs” at the top and then select
“Join an Org” from the drop-down.
• At the top will be a tab labeled “Register an Organization”
• Complete the steps to register your organization, and click “submit”
• Be sure to save the PDF copy of your submission when you have completed
• Then, visit the Campus Activities website and complete the “New Organization Roster Submission
Form.” All proposed organizations must have at least 12 active members
Office of Campus Activities
Letter of Support
• Each proposed new organization, regardless of graduate or undergraduate
status, must obtain a letter of support from a full-time member of the university
staff or faculty
• For details on who will need to author your letter of support, please visit our
website for details.
Office of Campus Activities
Document Review
• Once you have submitted all of the requirements mentioned so far, your
organization will be reviewed by the Director of Campus Activities
• Your organization will be reviewed by the Director for the following:
• Appeal to the student body
• Longevity
• Risk or liability concerns
• Potential competition with or duplication of an already recognized student
organization
Depending on the type of organization, this review process may take some
time and could possibly require review from other campus offices such as
Risk Management, Student Affairs, NUPD or the Office of the Provost. While
uncommon, it is possible that your group may not be approved at this review
stage.
Office of Campus Activities
Tentative Recognition
• Congratulations! When you receive Tentative Recognition, it means that your
organization has passed preliminary review and grants you permission to
advance to the next and final step of recognition
• Tentative Recognition also allows you to also reserve a total of 3 rooms for the
purpose of meeting with your organization members to finalize the recognition
process
• Tentative Recognition is only valid for two semesters. If your organization does
not achieve full recognition during that time, you may be required to repeat the
process
The deadline to obtain Tentative Recognition for the 2011-2012 academic year
is March 2, 2012. Organizations not obtaining Tentative Recognition by that
time must wait until the following academic year to complete the process.
Office of Campus Activities
Tentative Recognition
• Tentative Recognition does not mean that you have all of the benefits of fully
recognized organizations. During Tentative Recognition, groups ARE NOT able
to:
• Host programs or sponsor fundraisers
• Access student activity fees
• Reserve large programming spaces such as Blackman, afterHOURS, CSC
Ballroom, Kerr Hall, Fenway Center, etc.
• Host recruitment tables at the Activities Fair or in tabling locations
• Utilize the 240 Resource Room
• Etc…
Instead of operating as a fully recognized organization, you should be using
this time to finalize the recognition process and set goals for when you do
become recognized
Office of Campus Activities
Now here is where the process changes
slightly:
Graduate Organizations
• Once Tentative Recognition is achieved, graduate organizations must present to
the GSG in order to have their constitution reviewed and present for final
recognition.
Undergraduate Organizations
• Once Tentative Recognition is achieved, undergraduate organizations will be
contacted by a member of the SIB to begin writing their constitution and to
prepare for the final board presentation.
Office of Campus Activities
Final Presentations
• Once your constitutions have been written and reviewed by either GSG or the
SIB, your organization will be assigned a presentation date to present to the
respective board
• Presentations are allotted between 10-15 minutes to illustrate their idea to the
board and take questions from its members
• It is highly recommended that more than one individual from your organization
attend this presentation – it will illustrate that you have the much needed support
to succeed!
• In your presentation, be sure to highlight your group mission, goals,
programming ideas, recruitment techniques and how your organization can add
something new to student life at Northeastern
Office of Campus Activities
Possible Outcomes
Recommendation for Full Recognition
• The respective board can recommend to Campus Activities that your
organization be recognized formally on campus with no changes or contingencies
• If Campus Activities accepts the recommendation, the group is issued a notice
of full recognition and is granted all privileges of recognized organizations on
campus
Recommendation for Full Recognition – pending revisions
• The board may request that before they issue their recommendation, that you
make changes to your constitution, group name, structure, etc.
• This is the most common
Office of Campus Activities
Possible Outcomes
Denial of Recognition
• Your organization can be denied for a number of reasons:
• Overlap of missions with an already existing organization
• Lack of student appeal or evidence of longevity
• Inappropriate or offensive content
• Structural concerns
• Failure to illustrate long-term planning
• Failure to illustrate contributions to student life
• Insufficient presentation
• Etc…
In the event of a denial of recognition, your organization may continue to work
with the respective board and Campus Activities to address concerns that led to
the denial. Once addressed, the organization may present once again.
Office of Campus Activities
When it’s all said and done…
• Submit a paper copy of the SABO Account Registration Form in order to set-up
your accounts
•Set-up a meeting with your Campus Activities Program Manager to discuss your
programming goals and schedule for the year
• Set a regular meeting time and advertise via OrgSync
• Set up a meeting with your advisor, treasurer and SABO staff to discuss
financial responsibilities and how to manage your organization funds
• Populate your OrgSync profile with officer names and profiles
• Begin making plans for successful officer transitions
• Begin building your website
• Recruit more members!
Office of Campus Activities
Let us know how we can
help!
Office of Campus Activities