Digital Preservation Practices and Strategies
at Colorado State University Libraries
Presented by
Beth Oehlerts
Metadata Management Librarian,
Colorado State University Libraries
Shu Liu
Digital Services Librarian,
Colorado State University Libraries
Get Everyone
Board!
Everyone’s
onOnBoard
Why Collaborate?
Preservation Planning Meetings
Digital Content
•Selected archival collections
•University publications
•Faculty publications
•Theses and dissertations
•Student research projects
Born digital and
Digitized materials
File Formats
Archival master files
Preservation support
Preservation Support
•
•
•
•
Persistent identifier
Preservation metadata
Secure storage & backup
Periodic refreshment
•
•
•
•
Fixity checks
Storage in trusted preservable format
Strategic monitoring of formats
Migration to succeeding formats
Levels of Preservation Support for
Content Contributors
• Greatest
• Limited
• Minimal
Digital Content Management
•
•
•
•
CONTENTdm (legacy)
DigiTool (IR)
Staging and Archival Server
Storage virtualization (discussion)
Preservation Metadata
•
•
•
•
•
PREMIS Data Model
Administrative
Technical
Structural
Descriptive
Workflows
Archiving Documentation
“Lunch”
Spreadsheet showing some descriptive metadata fields
Spreadsheet showing some technical metadata fields
I.R. metadata and thumbnail for the
image “Lunch”
Lessons Learned
•Determine what to preserve and why
•Commit to preservation
•Communicate with and build trust among all stakeholders
•Authenticate and review all content
•Implement established processes
•Automate whenever possible
•Remain flexible
Selected Resources on Preservation Planning
Digital Curation Center – Trustworthy Repositories
http://www.dcc.ac.uk/resources/tools-and-applications/trustworthy-repositories
Center for Research Libraries
http://www.crl.edu/archiving-preservation/digital-archives/digital-archive-reports
• CRL - Certification and Assessment
Trustworthy Repositories Audit and Certification checklist (TRAC)
• CRL - Ten Principles (Characteristics) of Digital Preservation Repositories
http://www.crl.edu/archiving-preservation/digital-archives/metrics-assessing-andcertifying/core-re
Selected Resources on Digital Preservation
National Library of Australia’s Digital Preservation Policy 3rd Edition (2008)
http://www.nla.gov.au/policy-and-planning/digital-preservation-policy
Preserving Our Digital Heritage: the National Digital Information Infrastructure
and Preservation Program 2010 Report. A Collaborative Initiative of The Library
of Congress
http://www.digitalpreservation.gov/library/resources/pubs/docs/NDIIPP2010Rep
ort_Post.pdf
Cornell Digital Preservation Policy Framework
http://commondepository.library.cornell.edu/cul-dp-framework.pdf
ICPSR Digital Preservation Policy Framework
http://www.icpsr.umich.edu/icpsrweb/ICPSR/curation/preservation/policies/dppframework.jsp
Thank You
Beth Oehlerts
beth.oehlerts@colostate.edu
Shu Liu
shu.liu@colostate.edu