anupalan 2728
Secretarial Management System
Copyrights © 2014 anupalan.com
ABOUT anupalan
The idea of anupalan 2728 was conceived immediately with the
enactment of the Companies Act, 2013 and took several months to
develop and implement in a group with a listed company and more
than 20 other companies, including subsidiary companies. anupalan
has been created to meet the stringent requirements thrown upon
the corporate world by the Companies Act, 2013.
anupalan is an initiative of Coral Soff'wares Ltd, engaged in
development of business software products since 1988 which has
to its credit, ACE - Business Accounting Software, X-ise - India's first
Central Excise Software and CORALerp - a comprehensive and well
integrated ERP for the Indian business.
anupalan SERVICES
A.
anupalan 2728 - Secretarial Management System
B.
Company Web Site Audit
C.
e-filing Assistance
D.
Managed Secretarial Services
A. anupalan 2728 - SECRETARIAL MANAGEMENT SYSTEM
BASIC FUNCTIONALITIES
A1. Electronic maintenance of secretarial records
A2. Filing & retrieval System
A3. Compliance management
A4. Legal notices tracking
anupalan 2728 is a cloud based application software.
A1. ELECTRONIC MAINTENANCE OF SECRETARIAL RECORDS
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Maintenance of all secretarial records in electronic form as per the
Companies Act
The data captured is activity / events based which integrates
various relevant data and generates multi-fold secretarial reports,
registers & documents
Secured system with automatic scheduled backup to meet the stiff
requirements of the Rule 28 the Companies (Mgt. & Admin.) Rules,
2014
Facilitates various disclosures, filings and enforcement of secretarial
standards
Facilitates electronic inspection of records
Provision for digitisation of even past records
Flexibility to maintain records of multiple group companies
Related-party list & disclosures
... ELECTRONIC MAINTENANCE OF SECRETARIAL RECORDS
The data
captured is
activity /
events
based
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Master Creation
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Entry Screens
Bodies / Committees
Business, or Resolution templates
Company
Designations
Document Group
KMPs
Statutes
Secretarial Setup
Relatives
Statutory Registration Nos
Classification of Task
Country
Department
States of a Country
Classification for Analysis
Grouping of Contacts
Work Flow
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Company Announcements
Certificates / Legal Documents
Key Appointments & Cessation
Legal Notices / SCN / Incidence
Meeting – Secretarial
Notice & Agenda
Legal Notice - Status update
Compliance Filling
Bank Receipt
Bank Payment
Credit Note
Debit Note
Journal Proper
Charge – Registration
Charge - Satisfaction
... ELECTRONIC MAINTENANCE OF SECRETARIAL RECORDS
(Menu of SCMS Software)
... ELECTRONIC MAINTENANCE OF SECRETARIAL RECORDS
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Reports & Registers available
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List of Directors
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Body/Committee Activity Summary
Body / Committee - Attendance
Register
Certificates & Renewals Report
Duty Payment Monitoring Report
Covering letter for Form MBP.1
List of Office Bearers
Minute extract from Notice
Minute extract
Notice of Interest - Form MBP.1
Register of Directors & Secretaries
Register of Business Transacted
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Register of Corporate Announcements
Register of Common Seal
Return filing Monitoring Report
Register of Directors Shareholding
Register of Returns filed
Register of Notices
Related Party List
Related Party Transaction Register
Related Party Summary
Register of Charges
A2. FILING & RETRIEVAL OF DOCUMENTS
[Digital repository of documents – filing & retrieval System]
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Digitally capture key documents / certificates of each group company,
like Certificate of Incorporation, etc.
Digitally capture all returns filed (MCA & for other compliances) along
with pdf files, SRN, etc.
Digitise entire flow of Notice to Minute procedure leading to many
benefits as per Secretarial Standard
Digitise Corporate Announcements
Access rights could be defined for Filing (attachment) of documents
and can be independent of the access to respective compliance filing
entry screens.
Comply-on-the-fly: retrieve documents just by sending e-mail.
… FILING & RETRIEVAL OF DOCUMENTS
(Document Creation & Document Filing Tool)
… FILING & RETRIEVAL OF DOCUMENTS
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Comply-on-the fly: retrieve documents by sending e-mail
(Extract of the e-mail received)
A3. COMPLIANCE MANAGEMENT
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Statutes / Regulations
Specify statutes as may be applicable for an entity (create new ones, statutes can be
country or state specific)
 Specify person responsible for compliance of each statutes (for each entity)
 Specify compliances (like returns & statutory payments required to be filed under each
statutes (along with attributes such as, periodicity, due date, penalties, etc.)
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This sets up the ground for a pro-active compliance regime
(Statute Creation)
… COMPLIANCE MANAGEMENT
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... Statutes / Regulations
(Compliance Creation)
… COMPLIANCE MANAGEMENT
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Compliance filings
Compliance filings by respective compliance in-charge to be done, for each statute – entity
– and period
 Documentary evidence of compliance filings can also be digitized in the system, like
scanned images of challans, .pdf files of e-filings or any other binary file
 Pro-active e-mail & sms alerts to respective compliance in-charge about the forthcoming
compliances falling due
 Comply-on-the-fly: check compliance status simply by sending e-mail
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(Compliance Filing)
… COMPLIANCE MANAGEMENT
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Comply-on-the fly: check compliance due/status just by sending e-mail
(Extract of the e-mail received)
A4. LEGAL NOTICE TRACKING
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Record legal notices received
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Assign Task to attend it
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Record progress of hearings, etc
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Update status of legal notices / cases periodically for disclosure in Corporate
Governance report
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Reports
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Litigation tracker
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History of each notice / case
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Task status pending with various employees / consultants
… LEGAL NOTICE TRACKING
(Legal Notice & its status update)
B. COMPANY WEB SITE AUDIT
The Companies Act, 2013 and the Listing Agreement mandates more
than 30 disclosures to be made on a company website. anuplan offers
diagnostic audit to find out non-disclosure and also suggests
improvement in overall visibility of existing disclosures.
C. E-FILING ASSISTANCE
anupalan assists companies in e-filing of various returns and
disclosures on SEBI, NSE, BSE & MCA platform.
D. MANAGED SECRETARIAL SERVICES
anupalan’s Managed Secretarial Services endeavours to take away the
burden of secretarial compliances and help top management to focus
on their business in the increasingly competitive business environment.
In this package, we completely manage the onerous Secretarial
function by providing trained manpower together with anupalan 2728
setting appropriate processes in place for interface between the client
and our team.
Thank you!
anupalan.com
GRC System & Services
comply@anupalan.com l +91 70440 83101
Suite # A307 l 157c Lenin Sarani l Kolkata 700013 l INDIA