3-9 SAA SPR Yuille-Thomas - National Homeland Security
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2012 State Preparedness Report (SPR) National Homeland Security Conference 23 May 2012 Topics SPR introduction, history, and evolution Greater context: THIRA, SPR, and NPS SPR assessment methodology SPR web-based application Return on investment: uses of SPR data 2 SPR Introduction, History, and Evolution SPR History: How We Got Here Version 1 Version 2 Version 3 Strategy/Priorities Grants Focus Capability Assessment Standardized Metrics Capability Assessment Customized Targets 2008 2010 2011 Long narrative document Anecdotal accomplishments Target statements and status Budgetary Detail Target Capabilities (TCL) Assessed activities Web-based Core Capabilities (PPD-8) Assessed POETE Excel-based 2009 Provided update to 2008 Pre-loaded into Excel 2012+ Identical to 2010 Incorporates THIRA Automates collaboration 4 Web-based Assessment Improvement Initiative Partnership with SPR respondents – Design an SPR survey that makes sense – Provides a useful way to manage activities and track progress Outreach – (17) site visits: states, UASI members, counties, local municipalities, private-sector representatives – National design workshop – (11) follow-up vetting visits Findings led directly to the 2011/2012 design 5 SPR Philosophy One size does not fit all – Different threats/hazards and risk mitigation strategies – Survey must be flexible and accommodate this reality Capability targets must be explicit – Detailed statement of desired capacity – Once developed, these are “threat/hazard agnostic” – Now provided by THIRA – Assessment will document the ability to meet the target Capabilities can generally be applied to all hazards – Gauge preparedness against most demanding target – Other targets are lesser included cases 6 Greater Context: THIRA, SPR, and NPS Context of the SPR 8 SPR Assessment Methodology SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 10 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 11 SPR Pre-assessment Questions Limited in number Focus may vary annually For the 2012 SPR 1. Short executive summary (optional) – Limited to 4000 characters – Longer document may be uploaded 2. THIRA documentation – Stakeholders engaged – Resources and models used 12 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 13 SPR Pre-assessment Questions Building/sustainment of some capabilities may take precedence over others Assign each capability a priority: high, medium, or low Use THIRA to consider – Likelihood – Consequence – Number of T&H that stress a given capability Stressed by few T&H T&H of low likelihood Marginal impact Low Med High Stressed by many T&H T&H of high likelihood Significant impact 14 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 15 Assess Current Capability Level Evaluate sufficiency to meet the THIRA capability target – Planning – Training – Organization – Exercises – Equipment Option to opt-out if a POETE element is – Not required for the capability – Not the responsibility of the assessing jurisdiction Using a 5-point scale – Any rating lower than (5) indicates a gap – Narrative explanation required 16 Definition of Current Capability Capability that a jurisdiction possesses through its own government assets and all whole community partners. Does not include assistance from higher-level jurisdictions or mutual aid. 17 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 18 Assess Mutual Aid Enhancement Jurisdictions reassess their current capability (including mutual aid) Used only if mutual aid affects the POETE element currently being assessed Narrative description required – The name of the jurisdiction(s) involved – Detailed, yet concise, description of what is provided – Whether the agreement is formal or informal 19 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 20 Optional Narrative Content 1. Recent Advances – Opportunity to track and document recent success stories or indicators of progress – Extract achievements without additional data calls – May be used to describe significant advances that do not change the numerical assessment 2. Journal Notes – Captures any information the jurisdiction wants to track for internal coordination only – POCs, contact information, rationale for assessment 21 SPR Process Pre-assessment Questions THIRA Documentation Executive Summary Priority Tag Current Capability Level Capability Assessment (x31) Mutual Aid Enhancement Planning Gap Description Planning Mutual Aid Detail Organization Gap Description Organization Mutual Aid Detail Equipment Gap Description Equipment Mutual Aid Detail Training Gap Description Training Mutual Aid Detail Exercises Gap Description Exercises Mutual Aid Detail Recent Advances Journal Notes Capability Gap – Future Outlook Approve and Submit 22 Capability Gap One question per capability Forward-looking – prospects for filling any gap Degree of reliance on assets from higher levels of govt. Qualitative Dropdown Menu There is no gap for this capability This capability target should be entirely attained by the jurisdiction, which will continue to increase this capability until the target is reached The jurisdiction will continue to increase this capability, but some small portion of capacity will remain reliant upon assets from higher levels of government While the jurisdiction will potentially increase this capability, a significant portion of required capacity will remain reliant on assets from higher levels of government Current capability already represents the realistic jurisdiction maximum; the remaining gap represents acceptable residual risk; the jurisdiction will continue to rely on assets from higher levels of government 23 SPR Web-based Application Reduced Burden Accessed through the Preparedness Comprehensive Assessment System Tool (PrepCAST) – Portal for consolidated reporting – Single logon – NIMSCAST coming soon Improved usability over form-based approaches Eliminates version control issues Automated collection of stakeholder input 25 Stakeholder Input Powerful data collection vehicle for any jurisdiction using the SPR Tool Greatly enriches decision-making, validity, and defensibility of the final assessment Sub-jurisdictions – Smaller geographical entities within a state – Complete entire assessment Contributors – Subject matter experts – Complete assessment for a select set of capabilities 26 Soliciting Maximum Input Tier 3 Tier 2 Tier 1 FEMA State/TerritoryState/Territory/Tribe HS Region 22 HS Region HS Region Contributor ab22 HS Region Contributor HS Region Contributor ab22 HS Region Contributor HS Region Contributor ab2 State/Territory/Tribe Contributor Contributor a Contributors Executive State/Territory/Tribe Jurisdiction Coordinator HS Region 1 State/Territory Executive HS Region 2 Executive HS Region 1 Jurisdiction Coordinator HS Region 2 Jurisdiction Coordinator County A State/Territory Executive County B Executive County A Jurisdiction Coordinator County B Jurisdiction Coordinator HS Region 22 HS Region HS Region Contributor ab22 HS Region Contributor HS Region Contributor ab22 HS Region Contributor HS Region Contributor ab22 HS Region Contributor Contributor a Contributors HS Region 22 HS Region HS Region Contributor ab22 HS Region Contributor HS Region Contributor ab22 HS Region Contributor HS Region Contributor CountyaBb2 Contributor Contributor a Contributors 27 Screen Shot 28 Return on Investment: Uses of SPR Data Review: Available Data THIRA capability targets Capability priority Current capability for each POETE element – 1-5 rating – Description of remaining requirements Impact of mutual aid – 1-5 rating – Description of mutual aid agreements Narrative of recent advances Characterization of remaining gap 30 SPR Output: Current Capability Heat map gives a single snapshot of assessment – Can look at an individual capability – Can look at POETE element across all capabilities No (0%)capability Intermediate capability Complete (100%) capability Not assessed 31 Status and Progress Tracking Away from a FEMA “check-the-box” Useful as a management tool or dashboard Prerequisites 365-day access Consistency (2011 baseline) 32 Status and Progress Tracking Informs a variety of actions – Crafting priorities – Drafting a security strategy – Targeting investments – Developing the multi-year training and exercise plan Facilitates Resource Allocation Workshops (RAWs) Helps operational planning Provides consistent tracking and progress reporting 33
