DATA GOVERNANCE
PRESENTED BY:
CARMEN MCKENZIE, SBCTC
SUSAN MAXWELL, CLARK COLLEGE
THE STATE OF OUR DATA –
ANCIENT HISTORY
• Grew up as separate systems
(SMS, FAS, PPMS, FMS)
• Lots of local management
decisions
• CIS and SBCTC would indicate
what data elements needed to
be standardized
THE STATE OF OUR DATA –
ANCIENT HISTORY
• Reporting done from within the
area responsible for the system
• Technology did not easily
facilitate cross- functional
reporting.
THE STATE OF OUR DATA –
MODERN HISTORY
• Institutional Research (IR)
• Accountability (WSQA)
• Initiatives
• Student Achievement
• Achieving the Dream
• External data usage
THE STATE OF OUR DATA –
MODERN HISTORY
•
Technology advances
• SQL servers – place to pull HPSA data
• Operation Data Store (ODS)
• ODBC connections
• More and more reliance upon
data
DATA QUALITY
• Consistency
• Conformance to business
definition
• Conformance to data formats
• Definition interpretation
DATA QUALITY
• Not an IT problem
THE STATE OF OUR DATA –
OUR FUTURE
•
• On demand data
• Analytics
WHAT IS DATA GOVERNANCE?
• We are already managing data
in our system.
• RPC Data Stewards
• BAC Chart of Accounts workgroup
• A Data Governance program will
formalize and standardize the
process.
WHAT IS DATA GOVERNANCE?
• An emerging discipline that
combines
• data management,
• data quality, and
• data policies
through a system of decision rights.
WHAT IS DATA GOVERNANCE?
• A program, not a project
• Not a one-time effort
• Requires ongoing monitoring to
promote continuous
improvement.
WHY DO WE NEED DATA
GOVERNANCE?
External Evaluation recommendations:
• An Efficiency Study recommendation
• Recommended by Gartner for the
ctcLink project
WHY DO WE NEED DATA
GOVERNANCE?
• To put a structure to our data
management already in place
• To ensure standard data for
ctcLink and state decision making
• To ensure accountability and
identification of responsible parties
WORK DONE TO DATE
• BAC and RPC joined forces to create a Data Task
Force
• Included two members per commission and five
members from RPC
• Data Task force met regularly to get educated
about data governance and to create an
Operating Model
• Data Task Force presented to the WACTC
Technology committee and received the
recommendation that RPC sponsor the activity
• RPC agreed to sponsor this activity and created the
standing Data Governance Committee.
DATA TASK FORCE
RECOMMENDATION
• Implement a Non-Invasive Data
Governance program in two phases
• Phase I will focus on:
• Implementing the data governance
structure
• Standardizing data definitions
• The migration into the new ERP system
• Requires strong coordination with the
ctcLink project governance
DATA TASK FORCE
RECOMMENDATION
• Phase II will focus on:
• Data Quality
• Business Intelligence
• Program plan (developed during the
end of Phase I as the program
matures)
Non-Invasive Data Governance Operating Model
Exectutive
Level
WACTC, State Board and State Board Staff (Exists)
Endorses the program and approves policy related decisions.
Information
Technology
Experts (Exists)
IT staff from the
colleges, SBCTC
Bellevue and
SBCTC Olympia.
Data Governance Committee (New)
Strategic
Level
Sponsored by the Researcher and Planning Commission.
Provides oversight and decision making authority over data related issues.
Data Domain Stewards (Exists)
Tactical Level
Per Subject Area (i.e. Student, Financial, Personnel)
Will propose data policies and standards to the Data Governance
Committee. Responsible for implementing the data policies and
standards.
Operational Data Stewards (Exists)
Operational Level
Per Subject Area (i.e. Student, Financial, Personnel)
Accountable for execution and maintenance according to the
data policies and standards.
OPERATIONAL DATA STEWARDS
• Accountable for the execution
and maintenance of the data
according to the definitions,
policies and standards.
OPERATIONAL DATA STEWARDS
• Already exists in our system, these are
the data producers, the people who
are entering the data or managing the
data entry.
• The job responsibilities of the
operational data stewards will not
change from what they are today.
• They are being identified not given
new responsibilities.
Non-Invasive Data Governance Operating Model
Exectutive
Level
WACTC, State Board and State Board Staff (Exists)
Endorses the program and approves policy related decisions.
Information
Technology
Experts (Exists)
IT staff from the
colleges, SBCTC
Bellevue and
SBCTC Olympia.
Data Governance Committee (New)
Strategic
Level
Sponsored by the Researcher and Planning Commission.
Provides oversight and decision making authority over data related issues.
Data Domain Stewards (Exists)
Tactical Level
Per Subject Area (i.e. Student, Financial, Personnel)
Will propose data policies and standards to the Data Governance
Committee. Responsible for implementing the data policies and
standards.
Operational Data Stewards (Exists)
Operational Level
Per Subject Area (i.e. Student, Financial, Personnel)
Accountable for execution and maintenance according to the
data policies and standards.
DATA DOMAIN STEWARDS
• Responsible for proposing
standard definitions and
implementing the decisions made
by the Data Governance
Committee.
• Stewardship “An ethic that
embodies responsible planning
and management of resources.”
DATA DOMAIN STEWARDS
• Each commission forms one or more Data
Domain Stewards committee depending
upon the amount and complexity of the
data within the commission’s functional
area.
• Each committee will elect two co-chairs
that will occupy the position for a two year
period.
• Each committee shall also be staffed by
SBCTC policy and IT members.
Non-Invasive Data Governance Operating Model
Exectutive
Level
WACTC, State Board and State Board Staff (Exists)
Endorses the program and approves policy related decisions.
Information
Technology
Experts (Exists)
IT staff from the
colleges, SBCTC
Bellevue and
SBCTC Olympia.
Data Governance Committee (New)
Strategic
Level
Sponsored by the Researcher and Planning Commission.
Provides oversight and decision making authority over data related issues.
Data Domain Stewards (Exists)
Tactical Level
Per Subject Area (i.e. Student, Financial, Personnel)
Will propose data policies and standards to the Data Governance
Committee. Responsible for implementing the data policies and
standards.
Operational Data Stewards (Exists)
Operational Level
Per Subject Area (i.e. Student, Financial, Personnel)
Accountable for execution and maintenance according to the
data policies and standards.
DATA GOVERNANCE COMMITTEE
• Provide oversight and decision
making authority over data
related issues.
• A standing committee within RPC
• Requires a vote during the
business meeting
DATA GOVERNANCE COMMITTEE
• One voting member from each
commission’s Data Domain Stewards
committee (a co-chair).
• Members of the Research and Planning
Commission.
• This allows for a cross-functional decision
making.
• Many of the existing Data Task Force
members have committed to participating
in the Data Governance Committee.
DATA GOVERNANCE COMMITTEE
BAC
SSC
IC
DGC
PIC
RPC
HRMC
ITC
COLLABORATION WITH CTCLINK
• The ctcLink project offers an opportunity to
implement consistent definitions and use of data
elements across the system.
• The ctcLink project teams will communicate data
elements and codes to the Data Governance
Committee.
• The Data Governance program will provide the
definition of the data elements.
• The ctcLink project will align the data
elements/codes with the definitions.
NEXT STEPS
• Data Governance Committee
Kick-Off meeting planned for
March, 2013.
• Charter & Guiding Principles
• Procedures for Task list – ctcLink 1st
priority
• Work plan, including DDSC guidelines